Nationwide Lift Tender

Nationwide Lift Tender

Lifts/ Stairlifts Maintenance and Installations. Procurement For All Ltd. UK-Leeds: lifts

2012/S 101-168618

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Procurement For All Ltd
Arthington House, 30 Westfield Road
For the attention of: Siobhan Masters
LS3 1DE Leeds
Telephone: +44 3005550304

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Johnnie Johnson Housing
Spinners Lane
SK12 1GA Poynton

St Vincent Housing Association
Brindley Road Old Trafford
M16 9HQ Manchester

Midland Heart
20 Bath Row
B15 1LZ Birmingham

2 Bridge Avenue
W6 9JP London

Contour Housing
Lowry Mall
M50 3AH Salford

Ledger Housing
White Rose Way
DN4 5ND Doncaster

Walsall Housing
100 Hatherton Street
WS1 1AB Walsall

Merlin Housing Association
Riverside Course
BS37 6JX Bristol

Orbit Housing Group
Harry Weston Road
CV3 2SU Coventry

Leeds Federated
30 Westtfield Road
LS31 1DE Leeds

Muir Group
Dee Hills Park
CH3 5AR Chester

Great Places Housing
119 Union Street
OL1 1TE Oldham

Equity Housing
Monmouth Road
SK8 7EF Cheadle Hulme

Accent Group
Otley Road
BD17 7SW Shipley

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Lifts/ Stairlifts Maintenance and Installations.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Agreement will be a national agreement from South.
England coast to Northern.
England including Wales, but not limited to.
The North West of England.
The North east of England.
Yorksire and Humberside.
Central- East of England.
Central- West Midlands.
Central – Greater London and South East.
South – South West.
Exact locations to be agreed at mini competition stage.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 8
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 4 000 000,00 and 5 000 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

The Authority is seeking expressions of interest from suitably experienced and qualified Lift Servicing and Maintenance Contractors to tender for membership of a framework agreement under which it is envisaged that contracts will be let to Contractors within the framework for the provision of Periodic Servicing, Inspection,Certification and Maintenance works to Passenger Lifts, Stairlifts, Homelifts, Bed-Hoists. Access Hoist amd Minivators and the like to social housing dwellings, sheltered schemes and special needs housing in properties owned or managed by the individual members of the Procurement For All Consortium (both current and future members). The scope of the contract will extend to Installations.
PFA is a consortium of 14 social landlords with operations throughout the UK (see Appendix A), set up to utlilise the collaborative purchasing power of consortium members, to raise the standard of service delivery whilst improving value for money from achieving more competitive pricing. PFA specialises in the collaborative procurement of decent homes, capital investment and cyclical maintenance contracts via OJEU compliant framework agreements.
II.1.6)Common procurement vocabulary (CPV)

42416100, 42416000, 42419510

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

It is the intention of the Authority to nominate a number of suppliers (to be determined) on to a Framework.
Agreement to facilitate national coverage. Contracts will then be awarded following a “mini competition”.
Estimated value excluding VAT:
Range: between 4 000 000,00 and 5 000 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent Company Guarantee, warranties and/or deposits may be required by the Authority and will be set out in the Invitation to Tender.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the Invitation to Tender (ITT).
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where Providers form a consortium, they may be required to incorporate a company to form a special purpose vehicle. In the event of a group of organisations submitting an acceptable offer, it will be necessary to provide an undertaking that each organisation will have joint and several liability for the due performance of any contract called off and entered into between the individual member of the Procurement For All Ltd consortium and such a group of organisations under the framework agreement.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Providers who satisfy any of the criteria for rejection set out in Regulation 23(1), Public Contracts Regulations 2006 shall be treated as ineligible.
Providers may be requested to provide such evidence as is reasonably necessary to all Procurement For All Ltd or any consortium member participating in the tender process to establish that the aforementioned criteria does not apply to them.
Individual consortium members reserve the right to impose further conditions in order to be satisfied before individusl contracts will be entered into with the Providers, which shall be detailed in the Invitation to Tender and/ or relevant delivery contract.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks, or, where appropriate, evidence of relevant progressional risk indemnity insurance;
(b) the presentation of balance sheets or extracts from the balance sheets, where publication of the balance sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
As per requirements set out in the PQQ. A copy of the.
PQQ can be requested from the contact point as set out in Section I. The PQQ will be issued to all Providers expressing an interest to this contract notice.
The PQQ shall be issued electronically. Members of Constructionline need only to complete certain elements of the PQQ.
The PQQ must be completed and returned with all required supporting documentation and information by the deadline listed in Section IV.3.4 of this notice.
Minimum level(s) of standards possibly required: Providers will be required to have a minimum annual turnover of 250 000 GBP in each of the last 3 years. If Providers have a minimum annual turnover of less than 250 000 GBP in each of the last 3 years, the Provider shall be expected to disclose the reasons why Providers will be required at the time of entering any contract with the individual members of the Procurement For All Ltd consortium to possess the following insurances:
— Employer’s Liability insurance compliant with the amount required by the applicable law. This insurance should include an Indemnity to Principle clause and Waiver of Subrogation in favour of the individual members of the Procurement For All Ltd consortium,
— Liability for death or bodily injury to employees of the Provider arising out of and in the course of their employment in connection with this Contract. The amount required by applicable law. This insurance should include an Indemnity to Principle clause and Waiver of Subrogation in favour of the individual members of the Procurement For All Ltd consortium,
— Public Liability Insurance compliant with the amount required by the applicable law. This insurance should include an Indemnity to Principle clause and Waiver of Subrogation in favour of the individual mebers of the Procurement For All Ltd consortium.
Other insurances required by statute.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if requirements are met at PQQ and ITT Stage may include but not be confined to (if applicable):
(a) Examples of case studies including values and dates;
(b) Examples of delivery of value for money;
(c) Delivery of a sustainable supply chain;
(d) Use of technology to deliver a cost effective supply chain;
(e) Evidence of previous resident benefit schemes.
Minimum level(s) of standards possibly required:
The successful Providers will be experienced in,and be required to incorporate, alll duties relating to but not limited to the supply of the services and materials required by the Employer for the proper performance of the contract.
Any appointed Provider and their agents/ subcontractors shall hold all relevant accreditations and certifications as defined by law in order to perform the services to enable landlords to properly fulfill the duties placed upon landlords by any regulations and the recommendations of the Health and Safety Executive.
The values of the contracts and value of the supply chain cannot and will not be guaranteed.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 8: and maximum number 12
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

26.6.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Procurement For All Ltd consortium is made up of the following members: Accent Group, Equity Housing Group Ltd, Leeds Federated Housing Association Ltd, Muir Group Housing Association Ltd, St Vincents Housing Association Ltd, Johnnie Johnson Housing Trust, Midland Heart, Viridian Housing, Walsall Housing Group, Orbit Housing Group, Merlin Housing Society, Ledger Housing, Contour Housing and Great Places Housing Group. The total amount of dwellings in the consortium is in the region of 210 000 (estmated). It is anticipated that other social landlords in England may join the consortium in the future and be able to access this framework.
Contracts may be awarded by all or any of the current or prospective members of Procurement For All Ltd and also any of the individual members current or future subsidiaries.
The current and prospective members (and their current and future subsidiaries) of Procurement For All Ltd will enter into a multi party framework agreement with each Provider who is successful on the framework.
The Authority reserves the right not to award the contract and to withdraw the notice at any point without cost or penalty. If the contract is awarded, the Authority reserves the right to award a part or parts of the contract only. Membership of the framework is no guarantee of work.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: