Nationwide Occupational Health Tender

United Kingdom-Leicester: Company health services

2014/S 201-355007

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

ESPO
Barnsdale Way, Grove Park, Enderby
For the attention of: Kate Richardson
LE19 1ES Leicester
UNITED KINGDOM
Telephone: +44 1162944075
E-mail: tenders@espo.org

Further information can be obtained from: ESPO
In order to express an interest in tendering for this opportunity and obtaining tender documents and/or requesting any further information, please see details below and please ensure you refer to instructions and guidance available: a) Go to www.eastmidstenders.org, b) If you are not already registered) Register your company by selecting the ‘Register’ box on the top of the home page, c) Once registered visit the home page and search for the tender 985_15 Occupational Health Services by selecting ‘View Opportunities’, d) Express an interest by selecting the ‘Register Interest’ box at the bottom of the screen. You should receive a notification email confirming your expression of interest, e) Once fully registered, you should download the tender from the website, f) If you have any query regarding the content or require further information, please use the discussion tools provided within the website. If you experience any problems with registration or expression of interest, please refer any queries on Portal operation to support@due-north.com or telephone +44 1670597136.

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: ESPO
See Above: Further information

Tenders or requests to participate must be sent to: ESPO
See above: Further information

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Other: Local Authority Services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

985_15 Occupational Health Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 2

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 6 000 000 and 100 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

ESPO is seeking to establish a national framework for the provision of a comprehensive range of occupational health services that allow employers to meet their statutory duties for the health, safety and welfare of their employees in their working environment. The key aim of the framework will be to promote cost savings and create efficiencies by providing these organisations access to pre-approved suppliers whom they may appoint using a simple and streamlined procurement process.
To enable SMEs and local providers to bid, the framework will be divided into the following lots, based upon geographical regions within the UK:
— Lot 1 North East;
— Lot 2 North West;
— Lot 3 Yorkshire and Humber;
— Lot 4 East Midlands;
— Lot 5 West Midlands;
— Lot 6 East of England;
— Lot 7 London;
— Lot 8 South East;
— Lot 9 South West;
— Lot 10 Scotland;
— Lot 11 Wales;
— Lot 12 Northern Ireland.
The number of suppliers offered a place on the framework will depend in part upon the number and nature of bids received, but the objective will be to ensure that the framework offers a choice of up to six suppliers within each lot. Tenderers are invited to bid for one, some or all of the geographical lots above as they wish.
Whilst initially for use by local authorities served by ESPO (see www.espo.org for further details), being a Central Purchasing Body as defined by the EU Combined Procurement Directive 2004/18/EC, the framework agreement will also be open for use by the following classifications of user throughout all administrative regions of the UK: Local Authority Councils; Educational Establishments (including Academies); Central Government Departments and their Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; Full details of the classification of end user establishments and geographical areas is available on: http:http://www.espo.org/About-us-%281%29/FAQs/Legal (see OJEU framework permissible users)Please note that although an e-Auction will not be used in establishing this framework, an e-Auction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the framework agreement.
In order to express an interest in tendering for this opportunity, please see details below and please ensure you refer to instructions and guidance available:

— Go to www.eastmidstenders.org

— (If you are not already registered) Register your company by selecting the ‘Register’ box on the top of the home page.
— Once registered visit the home page and search for the tender 985_15 Occupational Health Services by selecting ‘View Opportunities’.
— Express an interest by selecting the ‘Register Interest’ box at the bottom of the screen.
You should receive a notification email confirming your expression of interest.

If you experience any problems with registration or expression of interest, please refer any queries on Portal operation to support@due-north.com or telephone +44 1670597136.

II.1.6)Common procurement vocabulary (CPV)

85147000, 85100000, 85140000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The value of GBP 6 000 000 is the estimated potential value based on known participating establishments. The value of participation by the wider public sector cannot be calculated accurately or guaranteed – but has nevertheless been incorporated within a range of GBP 6 000 000 to GBP 100 000 000 for the duration (including the extension option referred to at Section II.2.2).

II.2.2)Information about options

Options: yes
Description of these options: The framework agreement has the option to extend for up to a further 24 months. The total estimated values stated in Section II.1.4 include the option period.

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.2.2015. Completion 31.1.2017

Information about lots

Lot No: 1Lot title: Occupational Health Services

1)Short description

ESPO is seeking to establish a national framework for the provision of a comprehensive range of occupational health services that allow employers to meet their statutory duties for the health, safety and welfare of their employees in their working environment. The key aim of the framework will be to promote cost savings and create efficiencies by providing these organisations access to pre-approved suppliers whom they may appoint using a simple and streamlined procurement process.
To enable SMEs and local providers to bid, the framework will be divided into the following lots, based upon geographical regions within the UK:
— Lot 1 North East;
— Lot 2 North West;
— Lot 3 Yorkshire and Humber;
— Lot 4 East Midlands;
— Lot 5 West Midlands
— Lot 6 East of England;
— Lot 7 London;
— Lot 8 South East;
— Lot 9 South West;
— Lot 10 Scotland;
— Lot 11 Wales;
— Lot 12 Northern Ireland.
The number of suppliers offered a place on the framework will depend in part upon the number and nature of bids received, but the objective will be to ensure that the framework offers a choice of up to six suppliers within each lot. Tenderers are invited to bid for one, some or all of the geographical lots above as they wish.
Whilst initially for use by local authorities served by ESPO (see www.espo.org for further details), being a Central Purchasing Body as defined by the EU Combined Procurement Directive 2004/18/EC, the framework agreement will also be open for use by the following classifications of user throughout all administrative regions of the UK: Local Authority Councils; Educational Establishments (including Academies); Central Government Departments and their Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; Full details of the classification of end user establishments and geographical areas is available on:http://www.espo.org/about-us-(1)/FAQs/legal (see OJEU framework permissible users).Please note that although an e-Auction will not be used in establishing this framework, an e-Auction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the framework agreement.
Full details on Lots are included in the Invitation to Tender.

2)Common procurement vocabulary (CPV)

85147000, 85100000, 85140000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Full details on Lots are included in the Invitation to Tender.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: 1. The Supplier agrees that there shall be no discrimination by it against any person with respect to opportunity for employment or conditions of employment, because of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation. The Supplier shall in all matters arising in the performance of the Agreement comply with the provisions of the Equality Act 2010 and the Human Rights Act 1998 and all other discrimination legislation.
2. This contract will contain a contract monitoring clause which will require suppliers to ensure that their organisation operates within the rating of 12 or more, as shall be determined by use of the credit rating agency, Creditsafe Business Solutions Limited.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in Invitation to Tender.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: As detailed in Invitation to Tender.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
As detailed in Invitation to Tender.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

985_15

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 5.12.2014
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

5.12.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: ESPO will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by ESPO as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2006 (SI 2006 No. 5) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

15.10.2014