NATO codification of materiel and digitisation of source data

NATO codification of materiel and digitisation of source data

Lot 1: to undertake the NATO codification of equipment and spares for the UK Ministry of Defence.
Lot 2: for the conversion of technical data used in the codification process, into a standardised electronic format, for storage and retrieval purposes by The UK National Codification Bureau (UK NCB).

United Kingdom-Bristol: Data capture services

2013/S 162-283127

Contract notice

Services

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Director Joint Support Chain Operating Centre, DE&S
NH3, Cedar 2c #3255, MOD Abbey Wood
For the attention of: Amber Brown
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 3067985336
E-mail: deslcs-jsccomrcl-mgr@mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Defence
I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

NATO codification of materiel and digitisation of source data.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 3: Defence services, military defence services and civil defence services
NUTS code UK

II.1.3)Information on framework agreement
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):

Data capture services. The Authority has a possible future requirement for:
Lot 1: to undertake the NATO codification of equipment and spares for the UK Ministry of Defence.
Lot 2: for the conversion of technical data used in the codification process, into a standardised electronic format, for storage and retrieval purposes by The UK National Codification Bureau (UK NCB).
The UK NCB is responsible for the implementation and management of the UK’s participation in the NATO codification system.
The NATO Codification System provides a Common Supply Language, and is the cornerstone of NATO Logistics support. NATO codification ensures that there is one name and one unique NATO Stock Number (NSN) for each different Item of Supply used by the military services of participating NATO countries.
The Potential Provider will be required to obtain technical data pertaining to each item of supply, and from the data will codify items of supply in accordance with the rules of NATO Codification. The process will result in the creation of an electronic record for each Item of Supply, and each record will be allocated a unique NATO Stock Number (NSN). UK NSN records are stored and maintained on a computerised database known as the Item of Supply Information System (ISIS). Creating each ISIS record involves encoding applicable data elements using NATO-wide agreed rules.
ISIS is a web-browser based database application provided by UK NCB. Access to ISIS is available via an industry link to the Ministry of Defence Restricted LAN Interconnect (RLI) via the Secure Managed Interface (SMI). The Potential Provider will require the appropriate PC hardware and software and be subject to Ministry of Defence security accreditation. To access ISIS, connection to the RLI/SMI is to be arranged and financed by the successful Potential Provider.
There are approximately 450,000 codification transactions each financial year.
Those Potential Providers that Express Interest will be required to complete a pre-qualification questionnaire and codification test; this will enable the Authority to assess Potential Provider’s capability.
Any Potential Providers wishing to Express Interest in this potential requirement should do so by no later than 20.9.2013.
II.1.6)Common procurement vocabulary (CPV)

72313000

II.1.7)Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.4.2014. Completion 1.4.2018

Information about lots

Lot No: 1 Lot title: NATO Codification of Materiel

1)Short description

To undertake the NATO codification of equipment and spares for the UK Ministry of Defence.
2)Common procurement vocabulary (CPV)

72313000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

Starting 1.4.2014. Completion 1.4.2018
5)Additional information about lots
Lot No: 2 Lot title: Digitisation of Source Data

1)Short description

For the conversion of technical data used in the codification process, into a standardised electronic format, for storage and retrieval purposes by The UK National Codification Bureau (UK NCB).
2)Common procurement vocabulary (CPV)

79999100

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

Starting 1.4.2014. Completion 1.4.2018
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:
III.1.5)Information about security clearance:
III.2)Conditions for participation
III.2.1)Personal situation
III.2.2)Economic and financial ability
III.2.3)Technical and/or professional capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3 and maximum number 7
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

JSC/SCM/003
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

20.9.2013 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-2013820-DCB-5050273

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Director Joint Support Chain Operating Centre, DE&S
NH3, Cedar 2c #3255, MOD Abbey Wood
BS34 8JH
UNITED KINGDOM
E-mail: deslcs-jsccomrcl-mgr@mod.uk
Telephone: +44 3067985336

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

20.8.2013