Natural History Museum Entomology Collection Drawers

Natural History Museum Entomology Collection Drawers

To manufacture and deliver (to South Kensington, London) wooden drawers (in two sizes called main and accession) with a removable clear glass lid to store entomological specimens.

UK-London: Miscellaneous construction materials in wood

2013/S 124-212417

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Natural History Museum
Cromwell Road
For the attention of: Robert Oldfield
SW7 5BD London
UNITED KINGDOM
Telephone: +44 2079425305
E-mail: r.oldfield@nhm.ac.uk

Internet address(es):

General address of the contracting authority: www.nhm.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: National Museum
I.3)Main activity

Recreation, culture and religion
Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Natural History Museum Entomology Collection Drawers.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKI1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 100 000 and 350 000 GBP

II.1.5)Short description of the contract or purchase(s)

Miscellaneous construction materials in wood. To manufacture and deliver (to South Kensington, London) wooden drawers (in two sizes called main and accession) with a removable clear glass lid to store entomological specimens.
Manufacturers will need to adhere to strict material and performance specification.
For example:
The lids must fit the drawer in a manner that prevents pest and dust ingress.
The manufacturer will be required to use sustainable materials that also meet the collection conservation standards of the Museum.
Submission of Completed Pre-Qualification Questionnaires. This tender will be managed via the e-tendering service of Delta-e-sourcing. Potential suppliers are required to register at: www.delta-esourcing.com/ where they may submit their completed pre-qualification questionnaire (PQQ) using the following access code: VNY8998M5H

Before returning this PQQ, please ensure that you have completed the entire questionnaire.
Section 7 may be answered on a separate word document.
Suitable candidates will be short listed from PQQ’s received and invited to tender.
The deadline for submitting your response(s) is 25.7.2013 17:00. Please ensure that you allow yourself plenty of time to upload your PQQ to the Delta e-sourcing site prior to the closing time. We suggest at least 90 minutes. If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call +44 8452707050 or email helpdesk@delta-esourcing.com

II.1.6)Common procurement vocabulary (CPV)

44191000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

To complete a particular project the Museum has funding for 4000 accession drawers to be delivered by March 2015. In addition the Museum requires approximately 2000 drawers per year (1000 of each size) subject to funding being available.
Estimated value excluding VAT:
Range: between 100 000 and 350 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 25.7.2013 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

26.7.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers must read through this set of instructions and follow the process to respond to this opportunity. The information and/or documents for this opportunity are available on https://www.delta-esourcing.com. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminderlink on the homepage. Suppliers must log in, go to Response Manager and add the following Access Code : VNY8998M5H

To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=64253729

GO Reference: GO-2013626-PRO-4907155

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Natural History Museum
Cromwell Road
SW7 5BD London
UNITED KINGDOM
Telephone: +44 20379425305

Body responsible for mediation procedures

Natural History Museum
Cromwell Road
SW7 5BD London
UNITED KINGDOM
Telephone: +44 2079425305

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Natural History Museum
Cromwell Road
SW7 5BD London
UNITED KINGDOM
Telephone: +44 2079425305

VI.5)Date of dispatch of this notice:26.6.2013