NEPO Better Health At Work Award Contract

Within the North East, many organisations already promote healthy lifestyles and consider the health of their employees. The award recognises the achievements of these organisations and helps them to move forward in a structured and supported way.

United Kingdom-Newcastle upon Tyne: Health services

2017/S 046-085249

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Newcastle City Council
Newcastle Civic Centre, Barras Bridge
For the attention of: Kate Calvert
NE99 2BN Newcastle upon Tyne
United Kingdom
Telephone: +44 1912116935
E-mail: Corporate.Procurement.Team@newcastle.gov.uk
Fax: +44 1912114832

Internet address(es):

General address of the contracting authority: http://‘www.newcastle.gov.uk’

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

The Borough Council of Gateshead
Civic Centre, Regent Street
NE8 1HH Gateshead
United Kingdom

Hartlepool Borough Council
Victoria Road
TS24 8AY Hartlepool,
United Kingdom

Middlesbrough Council
PO Box 500
TS1 9FT Middlesborough
United Kingdom

North Tyneside Council
The Quadrant, Silverlink North, Cobalt Business Park
NE27 0BY North Tyneside
United Kingdom

Northumberland County Council
County Hall, Morpeth
NE61 2EF Northumberland
United Kingdom

Redcar & Cleveland Borough Council
Kirkleatham Street
TS10 1SP Redcar
United Kingdom

South Tyneside Borough Council
Town Hall and Civic Centre, Westoe Road
NE33 2RL South Shields
United Kingdom

Stockton-on-Tees Borough Council
Municipal Buildings, Church Road
TS18 1LD Stockton-on-Tees
United Kingdom

City of Sunderland Council
Civic Centre, Burdon Road
SR2 7DN Sunderland
United Kingdom

Durham County Council
Council, County Hall, Durham
DH1 5UL Durham
United Kingdom

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

005737 — NEPO Better Health At Work Award.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

This is a 22 month contract with an option to extend 1 X 12 months & 1 X 10 months
Within the North East, many organisations already promote healthy lifestyles and consider the health of their employees. The award recognises the achievements of these organisations and helps them to move forward in a structured and supported way. The award also encourages organisations who have not previously considered promoting health at work to take part in the award and promote the rewards of encouraging a healthy workforce.
The Council would encourage engagement with Small to Medium Enterprises (SME’s) and Voluntary Community Sector (CVS) organisations in addition to larger scale organisations
The aim of the NEPO Better Health at Work award is to promote and increase health at work within the North East of England, by assisting employers and employees to:
— Support and motive everyone to take responsibility for their own health and also the health of others.
— Support everyone to contribute to promoting and increase health at work.

II.1.6)Common procurement vocabulary (CPV)

85100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The NEPO Better Health at Work Award (BHAWA) Provider will:
a) Champion, train and support workplace health specialist providers across the region in marketing the award to business, who will deliver the support the achievement of award criteria and undertaking assessments
b) Maintain the BHAWA award database and provide information and intelligence for a number of key stakeholders, local and national.
c) Provide governance on behalf of the Directors of Public Health in the North East and ensure a consistent approach of delivery.
d) To deliver the requirements of a 2nd assessor, if required, for a maximum of two final assessment visits per Local Authority area per year. The Provider will also coordinate the regional verification process of a random sample of portfolios from organisations participating in the scheme (comprising a minimum of one portfolio from each award level in each Local Authority area). This allows for consistency in the validation process and equality for all organisations participating in the scheme
e) Provide quality assurance ensuring that all assessors in the North East are trained to the required standards
f) Ensure access to training for assessors is available to those wishing to become a BHAWA Assessor
g) To act as arbitrator and final assessor where disagreements arise in assessment process
h) Co-ordinate the (1) operational group, (2) workplace health commissioners group and (3) award oversight group meetings (all quarterly)
i) Develop and run a central information award website for business to access (Refer to Clause 3.5 — Exit Strategy).
j) Act as a central repository for best practice advice and guidance on the BHAWA award.
k) Evaluate the award by working with local authorities and participating organisations.
.
Estimated value excluding VAT: 373 636 GBP

II.2.2)Information about options

Options: yes
Description of these options: 22 months with an option to extend 1 X 12 months & 1 X 10 months.
Provisional timetable for recourse to these options:
in months: 22 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

in days: 90 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require deposits, guarantees, bonds, insurance, or any other
form of appropriate security. Details to be provided in the Invitation to Tender.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details to be provided in the Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a consortium or other grouping of suppliers submits a bid, such consortia or grouping must nominate
a lead organisation to deal with NCC on all matters relating to the Agreement. All consortium or grouping
members will however be required to be jointly and severally liable in respect of the obligations and liabilities
relating to the Agreement.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All applicants are required to complete and return a detailed selection questionnaire prepared by the
Contracting Authority and provide such supporting evidence as may be requested by the deadline stated in
IV.3.4.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the selection questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the selection questionnaire.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

005737 – NEPO Better Health At Work Award

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 7.4.2017 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

7.4.2017 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 24 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 7.4.2017 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Please go to our web site located at www.nepoportal.org to register and download the documents.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Public Contracts Regulations 2015 provide aggrieved parties who have been harmed or are at risk of harm
by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

3.3.2017

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