NEPO Framework Contract for Library Books and Ebooks

Lots will include 1) Adult Fiction and Non Fiction, 2) Children’s Fiction and Non Fiction, 3) DVDs/Blu Rays.

United Kingdom-Newcastle upon Tyne: Printed books, brochures and leaflets

2017/S 176-360074

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

North East Procurement Organisation (Central Purchasing Body)
Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
United Kingdom
Contact person: Marie Bartup
Telephone: +44 01912613916
E-mail: marie.bartup@nepo.org
NUTS code: UKC

Internet address(es):Main address: www.nepo.org

Address of the buyer profile: www.nepo.org

I.1)Name and addresses

Darlington Borough Council (Framework Contract Participant)
Town Hall, Feethams
Darlington
DL1 5QT
United Kingdom
E-mail: customerservice@darlington.gov.uk
NUTS code: UKC

Internet address(es):Main address: www.darlington.gov.uk

I.1)Name and addresses

Durham County Council (Framework Contract Participant)
County Hall
Durham
DH1 5UL
United Kingdom
E-mail: help@durham.gov.uk
NUTS code: UKC

Internet address(es):Main address: www.durham.gov.uk

I.1)Name and addresses

Gateshead Metropolitan Borough Council (Framework Contract Participant)
Civic Centre, Regent Street
Gateshead
NE8 1HH
United Kingdom
E-mail: customerservices@gateshead.gov.uk
NUTS code: UKC

Internet address(es):Main address: www.gateshead.gov.uk

I.1)Name and addresses

Hartlepool City Council (Framework Contract Participant)
Civic Centre, Victoria Road
Hartlepool
TS24 8AY
United Kingdom
E-mail: customer.service@hartlepool.gov.uk
NUTS code: UKC

Internet address(es):Main address: www.hartlepool.gov.uk

I.1)Name and addresses

Middlesbrough Borough Council (Framework Contract Participant)
Civic Centre, Albert Road
Middlesbrough
TS1 9FX
United Kingdom
E-mail: contactcentre@middlesbrough.gov.uk
NUTS code: UKC

Internet address(es):Main address: www.middlesbrough.gov.uk

I.1)Name and addresses

Newcastle City Council (Framework Contract Participant)
Civic Centre, Barras Bridge
Newcastle upon Tyne
NE1 7RS
United Kingdom
E-mail: csc@newcastle.gov.uk
NUTS code: UKC

Internet address(es):Main address: www.newcastle.gov.uk

I.1)Name and addresses

North Tyneside Council (Framework Contract Participant)
Quadrant, The Silverlink North, Cobalt Business Park
North Tyneside
NE27 0BY
United Kingdom
E-mail: contact.us@northtyneside.gov.uk
NUTS code: UKC

Internet address(es):Main address: www.northtyneside.gov.uk

I.1)Name and addresses

Redcar and Cleveland Borough Council (Framework Contract Participant)
Redcar and Cleveland House, Kirkleatham Street
Redcar
TS10 1RT
United Kingdom
E-mail: contactus@redcar-cleveland.gov.uk
NUTS code: UKC

Internet address(es):Main address: www.redcar-cleveland.gov.uk

I.1)Name and addresses

South Tyneside Council (Framework Contract Participant)
Town Hall and Civic Offices, Westoe Road
South Shields
NE33 2RL
United Kingdom
E-mail: customerhelp@southtyneside.gov.uk
NUTS code: UKC

Internet address(es):Main address: www.southtyneside.gov.uk

I.1)Name and addresses

Stockton-on-Tees Borough Council (Framework Contract Participant)
Municipal Buildings, Church Road
Stockton-on-Tees
TS18 1LD
United Kingdom
E-mail: customer.comments@stockton.gov.uk
NUTS code: UKC

Internet address(es):Main address: www.stockton.gov.uk

I.1)Name and addresses

Sunderland City Council (Framework Contract Participant)
Civic Centre, Burdon Road
Sunderland
SR2 7DN
United Kingdom
E-mail: enquiries@sunderland.gov.uk
NUTS code: UKC

Internet address(es):Main address: www.sunderland.gov.uk

I.2)Joint procurement

The contract involves joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: https://procontract.due-north.com/register?openform

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: www.nepo.org

Tenders or requests to participate must be submitted to the abovementioned address

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://procontract.due-north.com/register?openform

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

NEPO418 Provision of Library Books and Ebooks.

II.1.2)Main CPV code

22100000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

NEPO intends to renew its existing Framework Contract for the Provision of Library Books. Lots will include 1) Adult Fiction and Non Fiction, 2) Children’s Fiction and Non Fiction, 3) DVDs/Blu Rays and Lot 4) Ebooks. Contracting Authorities who enter into a call-off agreement will directly award to the first ranked supplier. If the supplier is unable to fulfill all requirements of the Contracting Authority, they reserve the right to engage with the second ranked supplier and so on, until all requirements are met in full. There will be a maximum of two suppliers awarded to Lots 1, 2 and 3 and a maximum of three suppliers awarded to Lot 4. Most Stock will be supplied serviced as detailed within the tender document and will often be ordered pre publication or pre release. Delivery will be to central locations, or to individual branch libraries, schools and other client establishments.

II.1.5)Estimated total value

Value excluding VAT: 8 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lot 1) Adult Fiction & Non Fiction 2) Children’s Fiction & Non Fiction 3) DVDs/Blu Rays and Lot 4) Ebooks. Lots will be awarded to one supplier for Lot 1 and one for Lot 2 or one supplier only, dependent on which of the options is the most economically advantageous to user Authorities. Lot 3, Lot 4 will remain outside of this arrangement and will be awarded to the supplier that offers best value.

II.2)Description

II.2.1)Title:

Adult Fiction and Non Fiction

Lot No: 1

II.2.2)Additional CPV code(s)

22000000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTender system. If not already registered, candidates should register on the NEPO eTender system at https://procontract.due-north.com/register?openform . Tenders must be submitted using the link above. Tenders submitted via postal or email methods will not be accepted. If you require time-critical assistance on submitting your Tender please contact the System Support Team on 0330 0050352. For non-time critical issues, such as passwords, general account queries and location of information etc. please contact Proactis Supplier Support Helpdesk Ticketing System (http://proactis.kayako.com ) and select ProContract V3 support. You will then need to log in or submit a ticket to register your issue. Alternatively, you can email ProContractSuppliers@proactis.com this will automatically log a support ticket on the Proactis Supplier Support Helpdesk. Successful suppliers will enter into a Framework Agreement in a form which is set out in the procurement documents. The Council does not give any guarantee and/or warrant the actual value of the goods (if any) which will be placed with the successful suppliers by any client using the Framework Contract pursuant to this process and accepts no liability thereof.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Option to extend for a further 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Children’s Fiction and Non Fiction

Lot No: 2

II.2.2)Additional CPV code(s)

22000000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Option to extend for a further 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

DVDs/Blu Rays

Lot No: 3

II.2.2)Additional CPV code(s)

22000000

30234400

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Option to extend for another 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Ebooks

Lot No: 4

II.2.2)Additional CPV code(s)

64216200

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Option to extend for another 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

TBC.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 18/10/2017

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 18/10/2017

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

VI.2)Information about electronic workflows

VI.3)Additional information:

NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). This means that NEPO may provide central purchasing activity on behalf of Contracting Authorities.

The agreement will be available for use by all NEPO Members. A list of member organisations is available in the About section of the NEPO website at www.nepo.org

This agreement will also be made available to all current and future NEPO Associate Members. Current Associate Members are listed in the Associate Member section of the NEPO website at www.nepo.org/associate-membership/list

EPO intends to make the resulting agreement available for use by all Contracting Authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services.

Please see the following websites for further details:

http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

http://www.education.gov.uk/edubase/home.xhtml

http://www.schoolswebdirectory.co.uk/localauthorities.php

http://www.ukschoolsdirectory.net

https://www.gov.uk/find-school-in-england

https://education.gov.scot/ParentZone

http://hwb.wales.gov.uk/

https://www.education-ni.gov.uk/

https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development

http://unistats.direct.gov.uk/institutions/

http://www.hefce.ac.uk/workprovide/unicoll/heis/

http://www.hefce.ac.uk/workprovide/unicoll/fecs/

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.wales.nhs.uk/nhswalesaboutus/structure

http://www.scottishambulance.com/TheService/organised.aspx

http://www.hscni.net/index.php?link=trusts

http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx

http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm

https://www.gov.uk/government/organisations

http://www.northernireland.gov.uk/gov.htm

http://www.nidirect.gov.uk/local-councils-in-northern-ireland

http://www.scotland.gov.uk/Publications/2012/02/2421/1

https://www.communities-ni.gov.uk/contact

https://www.ons.gov.uk/

https://www.police.uk/forces/

http://www.police-information.co.uk/index.html

http://www.psni.police.uk/index.htm

http://www.scotland.police.uk/

http://www.mcga.gov.uk/c4mca/mcga07-home.htm

http://www.fireservice.co.uk/information/ukfrs

http://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotland

http://www.fire.org.uk/fire-brigades.html

http://www.nifrs.org/areas-districts/

http://www.firescotland.gov.uk/your-area.aspx

http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx

http://www.oscr.org.uk/

http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx

http://www.sell2wales.gov.uk/Search/search_Auth.aspx

http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644

A complete list of permissible users is shown on the NEPO website below:

http://www.nepo.org/associate-membership/permissable-users

Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance.

Further information can be found at www.nepo.org

VI.4)Procedures for review

VI.4.1)Review body

NEPO
Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
United Kingdom
Telephone: +44 1912613918
E-mail: marie.bartup@nepo.orgInternet address:www.nepo.org

VI.4.2)Body responsible for mediation procedures

NEPO
Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
United Kingdom
Telephone: +44 1912613918
E-mail: marie.bartup@nepo.orgInternet address:www.nepo.org

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

NEPO
Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
United Kingdom
Telephone: +44 1912613918
E-mail: marie.bartup@nepo.orgInternet address:www.nepo.org

VI.5)Date of dispatch of this notice:

11/09/2017