NEPO Framework Contract for Library Books and Ebooks
Lots will include 1) Adult Fiction and Non Fiction, 2) Children’s Fiction and Non Fiction, 3) DVDs/Blu Rays.
United Kingdom-Newcastle upon Tyne: Printed books, brochures and leaflets
2017/S 176-360074
Contract notice
Supplies
Directive 2014/24/EU
Section I: Contracting authority
I.1)Name and addresses
Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
United Kingdom
Contact person: Marie Bartup
Telephone: +44 01912613916
E-mail: marie.bartup@nepo.org
NUTS code: UKC
Address of the buyer profile: www.nepo.org
I.1)Name and addresses
Town Hall, Feethams
Darlington
DL1 5QT
United Kingdom
E-mail: customerservice@darlington.gov.uk
NUTS code: UKC
I.1)Name and addresses
County Hall
Durham
DH1 5UL
United Kingdom
E-mail: help@durham.gov.uk
NUTS code: UKC
I.1)Name and addresses
Civic Centre, Regent Street
Gateshead
NE8 1HH
United Kingdom
E-mail: customerservices@gateshead.gov.uk
NUTS code: UKC
I.1)Name and addresses
Civic Centre, Victoria Road
Hartlepool
TS24 8AY
United Kingdom
E-mail: customer.service@hartlepool.gov.uk
NUTS code: UKC
I.1)Name and addresses
Civic Centre, Albert Road
Middlesbrough
TS1 9FX
United Kingdom
E-mail: contactcentre@middlesbrough.gov.uk
NUTS code: UKC
I.1)Name and addresses
Civic Centre, Barras Bridge
Newcastle upon Tyne
NE1 7RS
United Kingdom
E-mail: csc@newcastle.gov.uk
NUTS code: UKC
I.1)Name and addresses
Quadrant, The Silverlink North, Cobalt Business Park
North Tyneside
NE27 0BY
United Kingdom
E-mail: contact.us@northtyneside.gov.uk
NUTS code: UKC
I.1)Name and addresses
Redcar and Cleveland House, Kirkleatham Street
Redcar
TS10 1RT
United Kingdom
E-mail: contactus@redcar-cleveland.gov.uk
NUTS code: UKC
I.1)Name and addresses
Town Hall and Civic Offices, Westoe Road
South Shields
NE33 2RL
United Kingdom
E-mail: customerhelp@southtyneside.gov.uk
NUTS code: UKC
I.1)Name and addresses
Municipal Buildings, Church Road
Stockton-on-Tees
TS18 1LD
United Kingdom
E-mail: customer.comments@stockton.gov.uk
NUTS code: UKC
I.1)Name and addresses
Civic Centre, Burdon Road
Sunderland
SR2 7DN
United Kingdom
E-mail: enquiries@sunderland.gov.uk
NUTS code: UKC
I.2)Joint procurement
I.3)Communication
I.4)Type of the contracting authority
I.5)Main activity
Section II: Object
II.1.1)Title:
NEPO418 Provision of Library Books and Ebooks.
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:
NEPO intends to renew its existing Framework Contract for the Provision of Library Books. Lots will include 1) Adult Fiction and Non Fiction, 2) Children’s Fiction and Non Fiction, 3) DVDs/Blu Rays and Lot 4) Ebooks. Contracting Authorities who enter into a call-off agreement will directly award to the first ranked supplier. If the supplier is unable to fulfill all requirements of the Contracting Authority, they reserve the right to engage with the second ranked supplier and so on, until all requirements are met in full. There will be a maximum of two suppliers awarded to Lots 1, 2 and 3 and a maximum of three suppliers awarded to Lot 4. Most Stock will be supplied serviced as detailed within the tender document and will often be ordered pre publication or pre release. Delivery will be to central locations, or to individual branch libraries, schools and other client establishments.
II.1.5)Estimated total value
II.1.6)Information about lots
Lot 1) Adult Fiction & Non Fiction 2) Children’s Fiction & Non Fiction 3) DVDs/Blu Rays and Lot 4) Ebooks. Lots will be awarded to one supplier for Lot 1 and one for Lot 2 or one supplier only, dependent on which of the options is the most economically advantageous to user Authorities. Lot 3, Lot 4 will remain outside of this arrangement and will be awarded to the supplier that offers best value.
II.2.1)Title:
Adult Fiction and Non Fiction
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTender system. If not already registered, candidates should register on the NEPO eTender system at https://procontract.due-north.com/register?openform . Tenders must be submitted using the link above. Tenders submitted via postal or email methods will not be accepted. If you require time-critical assistance on submitting your Tender please contact the System Support Team on 0330 0050352. For non-time critical issues, such as passwords, general account queries and location of information etc. please contact Proactis Supplier Support Helpdesk Ticketing System (http://proactis.kayako.com ) and select ProContract V3 support. You will then need to log in or submit a ticket to register your issue. Alternatively, you can email ProContractSuppliers@proactis.com this will automatically log a support ticket on the Proactis Supplier Support Helpdesk. Successful suppliers will enter into a Framework Agreement in a form which is set out in the procurement documents. The Council does not give any guarantee and/or warrant the actual value of the goods (if any) which will be placed with the successful suppliers by any client using the Framework Contract pursuant to this process and accepts no liability thereof.
II.2.5)Award criteria
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Option to extend for a further 12 months.
II.2.10)Information about variants
II.2.11)Information about options
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
II.2.1)Title:
Children’s Fiction and Non Fiction
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTender system. If not already registered, candidates should register on the NEPO eTender system at https://procontract.due-north.com/register?openform . Tenders must be submitted using the link above. Tenders submitted via postal or email methods will not be accepted. If you require time-critical assistance on submitting your Tender please contact the System Support Team on 0330 0050352. For non-time critical issues, such as passwords, general account queries and location of information etc. please contact Proactis Supplier Support Helpdesk Ticketing System (http://proactis.kayako.com ) and select ProContract V3 support. You will then need to log in or submit a ticket to register your issue. Alternatively, you can email ProContractSuppliers@proactis.com this will automatically log a support ticket on the Proactis Supplier Support Helpdesk. Successful suppliers will enter into a Framework Agreement in a form which is set out in the procurement documents. The Council does not give any guarantee and/or warrant the actual value of the goods (if any) which will be placed with the successful suppliers by any client using the Framework Contract pursuant to this process and accepts no liability thereof.
II.2.5)Award criteria
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Option to extend for a further 12 months.
II.2.10)Information about variants
II.2.11)Information about options
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
II.2.1)Title:
DVDs/Blu Rays
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTender system. If not already registered, candidates should register on the NEPO eTender system at https://procontract.due-north.com/register?openform . Tenders must be submitted using the link above. Tenders submitted via postal or email methods will not be accepted. If you require time-critical assistance on submitting your Tender please contact the System Support Team on 0330 0050352. For non-time critical issues, such as passwords, general account queries and location of information etc. please contact Proactis Supplier Support Helpdesk Ticketing System (http://proactis.kayako.com ) and select ProContract V3 support. You will then need to log in or submit a ticket to register your issue. Alternatively, you can email ProContractSuppliers@proactis.com this will automatically log a support ticket on the Proactis Supplier Support Helpdesk. Successful suppliers will enter into a Framework Agreement in a form which is set out in the procurement documents. The Council does not give any guarantee and/or warrant the actual value of the goods (if any) which will be placed with the successful suppliers by any client using the Framework Contract pursuant to this process and accepts no liability thereof.
II.2.5)Award criteria
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Option to extend for another 12 months.
II.2.10)Information about variants
II.2.11)Information about options
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
II.2.1)Title:
Ebooks
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTender system. If not already registered, candidates should register on the NEPO eTender system at https://procontract.due-north.com/register?openform . Tenders must be submitted using the link above. Tenders submitted via postal or email methods will not be accepted. If you require time-critical assistance on submitting your Tender please contact the System Support Team on 0330 0050352. For non-time critical issues, such as passwords, general account queries and location of information etc. please contact Proactis Supplier Support Helpdesk Ticketing System (http://proactis.kayako.com ) and select ProContract V3 support. You will then need to log in or submit a ticket to register your issue. Alternatively, you can email ProContractSuppliers@proactis.com this will automatically log a support ticket on the Proactis Supplier Support Helpdesk. Successful suppliers will enter into a Framework Agreement in a form which is set out in the procurement documents. The Council does not give any guarantee and/or warrant the actual value of the goods (if any) which will be placed with the successful suppliers by any client using the Framework Contract pursuant to this process and accepts no liability thereof.
II.2.5)Award criteria
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Option to extend for another 12 months.
II.2.10)Information about variants
II.2.11)Information about options
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.2.2)Contract performance conditions:
TBC.
III.2.3)Information about staff responsible for the performance of the contract
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.3)Additional information:
NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). This means that NEPO may provide central purchasing activity on behalf of Contracting Authorities.
The agreement will be available for use by all NEPO Members. A list of member organisations is available in the About section of the NEPO website at www.nepo.org
This agreement will also be made available to all current and future NEPO Associate Members. Current Associate Members are listed in the Associate Member section of the NEPO website at www.nepo.org/associate-membership/list
EPO intends to make the resulting agreement available for use by all Contracting Authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services.
Please see the following websites for further details:
http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm
http://www.education.gov.uk/edubase/home.xhtml
http://www.schoolswebdirectory.co.uk/localauthorities.php
http://www.ukschoolsdirectory.net
https://www.gov.uk/find-school-in-england
https://education.gov.scot/ParentZone
https://www.education-ni.gov.uk/
https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development
http://unistats.direct.gov.uk/institutions/
http://www.hefce.ac.uk/workprovide/unicoll/heis/
http://www.hefce.ac.uk/workprovide/unicoll/fecs/
http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx
http://www.wales.nhs.uk/nhswalesaboutus/structure
http://www.scottishambulance.com/TheService/organised.aspx
http://www.hscni.net/index.php?link=trusts
http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx
http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm
https://www.gov.uk/government/organisations
http://www.northernireland.gov.uk/gov.htm
http://www.nidirect.gov.uk/local-councils-in-northern-ireland
http://www.scotland.gov.uk/Publications/2012/02/2421/1
https://www.communities-ni.gov.uk/contact
http://www.police-information.co.uk/index.html
http://www.psni.police.uk/index.htm
http://www.scotland.police.uk/
http://www.mcga.gov.uk/c4mca/mcga07-home.htm
http://www.fireservice.co.uk/information/ukfrs
http://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotland
http://www.fire.org.uk/fire-brigades.html
http://www.nifrs.org/areas-districts/
http://www.firescotland.gov.uk/your-area.aspx
http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx
http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx
http://www.sell2wales.gov.uk/Search/search_Auth.aspx
A complete list of permissible users is shown on the NEPO website below:
http://www.nepo.org/associate-membership/permissable-users
Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance.
Further information can be found at www.nepo.org
VI.4.1)Review body
Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
United Kingdom
Telephone: +44 1912613918
E-mail: marie.bartup@nepo.orgInternet address:www.nepo.org
VI.4.2)Body responsible for mediation procedures
Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
United Kingdom
Telephone: +44 1912613918
E-mail: marie.bartup@nepo.orgInternet address:www.nepo.org
VI.4.4)Service from which information about the review procedure may be obtained
Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
United Kingdom
Telephone: +44 1912613918
E-mail: marie.bartup@nepo.orgInternet address:www.nepo.org
VI.5)Date of dispatch of this notice: