NEPO Framework for Removal and Relocation Services

4 Lots. Lot 1 Commercial Removal and Relocation Services – Maximum 6. Lot 2 Removal and Relocation of Arts and Artifacts – Maximum 3 Suppliers.

United Kingdom-Leeds: Relocation services

2016/S 160-290312

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

North Eastern Universities Purchasing Consortia
The Leeds Innovation Centre 103 Clarendon Road
Contact point(s): http://www.in-tend.co.uk/neupc
For the attention of: Andy Hughes
LS2 9DF Leeds
United Kingdom
Telephone: +44 1133443957
E-mail: a.d.hughes@leeds.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

The framework agreement will be made available for use by members of the HEPCW, LUPC, NEUPC, NWUPC and the SUPC. Membership of this community may be subject to change due to the strategic realignment or the inclusion of new members. A complete list of current members of each consortia can be found on the relevant links: http://www.hepcw.ac.uk/files/2013/12/HEPCW-Members1.pdf, http://www.lupc.ac.uk/list-of-members.html, http://www.neupc.ac.uk/our-members, http://www.nwupc.ac.uk/our-members, http://supc.ac.uk/engage/our-members/our-members

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Removal and Relocation Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators

Duration of the framework agreement

Duration in months: 24

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 2 000 000 and 12 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

NEUPC is seeking to award a Framework Agreement on behalf of the UK Higher Education Sector for the provision of Removal and Relocation Services.
The lots will be divided as follows:
Lot 1 Commercial Removal and Relocation Services — Maximum 6
Lot 2 Removal and Relocation of Arts and Artifacts — Maximum 3 Suppliers
Lot 3 Removal and Relocation of Laboratory Equipment and Furniture — Maximum 3 Suppliers
Lot 4 Provision of Crate Hire and Purchase — Maximum 3 Suppliers
This agreement will be open to universities and their partners regardless of whether or not they are to be defined as contracting authorities for the purpose of the PCR 2015.

II.1.6)Common procurement vocabulary (CPV)

98392000, 44619300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Lot 1 — General Commercial Moves
Bidders are required to provide a professional commercial removal and relocation service. Requirements will include but not be limited to the movement of:
Office equipment and furniture.
Computing and IT equipment.
Workshop equipment.
Library Equipment.
It is envisaged that the geographic lots will be delivered in several regional lots, this is designed to encourage the engagement with SMEs and benefit to the end user and local economies.
Additional scope of this framework includes provision of temporary storage and archiving, hire of removal and relocation equipment and Project Management of relocation projects.
Lot 2 — Specialist Arts and Artefacts
In addition to the specification for lot 1 specialist companies will be required to provide a removal and relocation service for Arts and Artefacts. A number of the members of the participating consortia have high value artefacts that will require specialist skill sets for relocation. Awarded companies will have a proven track record of providing this service and will be able to demonstrate they possess the equipment and knowledge to fulfil the requirement of some leading institutions in the field.
Lot 3 — Laboratory Moves
In addition to the general requirements for lot 1 bidders will be expected to provide a service to relocate laboratory equipment and delicate machinery of various sizes. Awarded companies will have a proven track record of providing this service and will be able to demonstrate they possess the equipment and knowledge to fulfil the service on a national level.
Lot 4 — Crate Hire
Bidders will be expected to provide a national provision of crate hire for members who have internal resources available to facilitate their own requirements. A range of sizes will be required. Delivery and collection to specified site is essential.

II.2.2)Information about options

Options: yes
Description of these options: The will be 2 optional extension periods of up to 12 months each.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Starting 3.10.2016. Completion 2.10.2018

Information about lots

Lot No: 1 Lot title: Commercial Removal and Relocation Services

1)Short description

Lot 1 — General Commercial Moves — Up to 6 suppliers per regional area
Bidders are required to provide a professional commercial removal and relocation service. Requirements will include but not be limited to the movement of:
Office equipment and furniture.
Computing and IT equipment.
Workshop equipment.
Library Equipment.
It is envisaged that the geographic lots will be delivered in several regional lots, this is designed to encourage the engagement with SMEs and benefit to the end user and local economies.
Additional scope of this framework includes provision of temporary storage and archiving, hire of removal and relocation equipment and Project Management of relocation projects.

2)Common procurement vocabulary (CPV)

98392000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Relocation of Art and Artifacts

1)Short description

Lot 2 — Specialist Arts and Artifacts — Up to 3 suppliers
In addition to the specification for lot 1 specialist companies will be required to provide a removal and relocation service for Arts and Artifacts. A number of the members of the participating consortia have high value artifacts that will require specialist skill sets for relocation. Awarded companies will have a proven track record of providing this service and will be able to demonstrate they possess the equipment and knowledge to fulfill the requirement of some leading institutions in the field.

2)Common procurement vocabulary (CPV)

98392000

3)Quantity or scope

Lot 2 — Specialist Arts and Artifacts
In addition to the specification for lot 1 specialist companies will be required to provide a removal and relocation service for Arts and Artifacts. A number of the members of the participating consortia have high value artifacts that will require specialist skill sets for relocation. Awarded companies will have a proven track record of providing this service and will be able to demonstrate they possess the equipment and knowledge to fulfill the requirement of some leading institutions in the field.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Removal & Relocation of Laboratory Equipment and Furniture

1)Short description

Lot 3 — Laboratory Moves — Up to 3 Suppliers
In addition to the general requirements for lot 1 bidders will be expected to provide a service to relocate laboratory equipment and delicate machinery of various sizes. Awarded companies will have a proven track record of providing this service and will be able to demonstrate they possess the equipment and knowledge to fulfil the service on a national level.

2)Common procurement vocabulary (CPV)

98392000

3)Quantity or scope

Lot 3 — Laboratory Moves
In addition to the general requirements for lot 1 bidders will be expected to provide a service to relocate laboratory equipment and delicate machinery of various sizes. Awarded companies will have a proven track record of providing this service and will be able to demonstrate they possess the equipment and knowledge to fulfil the service on a national level.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4 Lot title: Crate Hire and Purchase

1)Short description

Lot 4 — Crate Hire — Up to 3 Suppliers
Bidders will be expected to provide a national provision of crate hire and sale for members who have internal resources available to facilitate their own requirements. A range of sizes will be required. Delivery and collection to specified site is essential.

2)Common procurement vocabulary (CPV)

44619300

3)Quantity or scope

Lot 4 — Crate Hire
Bidders will be expected to provide a national provision of crate hire and sale for members who have internal resources available to facilitate their own requirements. A range of sizes will be required. Delivery and collection to specified site is essential.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

30 days nett of agreed invoice.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per detailed within the tender documentation and in line with Regulation 58 of the 2015 Public Procurement Regulations.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: As per detailed within the tender documentation and in line with Regulation 58 of the 2015 Public Procurement Regulations.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
As per detailed within the tender documentation and in line with Regulation 58 of the 2015 Public Procurement Regulations.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

FFE2004NE

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.9.2016
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

23.9.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 48 months.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The initial framework is not subject to any external funding but it should be noted that individual call offs may involve funding from external sources to procuring members. Further details will be provided if applicable within any further competitions.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

NEUPC Ltd
Leeds Innovation Centre 103 Clarendon Rd
LS2 9DF Leeds
United Kingdom
E-mail: a.d.hughes@leeds.ac.uk

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

18.8.2016

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