NEPO Framework for Travel Management Services
Framework for the provision of a managed travel service for the purpose of booking all rail and air travel tickets, all hotel accommodation and other requirements.
United Kingdom-Newcastle upon Tyne: Supporting and auxiliary transport services; travel agencies services
2016/S 028-045419
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
NEPO
The Guildhall, Quayside
For the attention of: Mrs Laura Kyle
NE1 3AF Newcastle upon Tyne
UNITED KINGDOM
Telephone: +44 1912613924
E-mail: laura.kyle@nepo.org
Internet address(es):
General address of the contracting authority: http://www.qtegov.com
Address of the buyer profile: www.nepoportal.org
Electronic access to information: www.nepoportal.org
Electronic submission of tenders and requests to participate: www.nepoportal.org
Further information can be obtained from: NEPO
The Guildhall, Quayside
For the attention of: Mrs Laura Kyle
NE1 3AF Newcastle upon Tyne
UNITED KINGDOM
Telephone: +44 1912613924
E-mail: laura.kyle@nepo.org
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: NEPO
The Guildhall, Quayside
For the attention of: Mrs Laura Kyle
NE1 3AF Newcastle upon Tyne
UNITED KINGDOM
Telephone: +44 1912613924
E-mail: laura.kyle@nepo.org
Tenders or requests to participate must be sent to: NEPO
The Guildhall, Quayside
For the attention of: Mrs Laura Kyle
NE1 3AF Newcastle upon Tyne
UNITED KINGDOM
Telephone: +44 1912613924
E-mail: laura.kyle@nepo.org
I.2)Type of the contracting authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Durham County Council
County Hall
DH1 5UZ Durham
UNITED KINGDOM
Gateshead Council
Civic Centre, Regent Street
NE8 1HH Gateshead
UNITED KINGDOM
Hartlepool Borough Council
Victoria Road
TS24 8AY Hartlepool
UNITED KINGDOM
Middlesbrough Borough Council
Town Hall, Albert Road
TS1 2QJ Middlesbrough
UNITED KINGDOM
Newcastle Council
Civic Centre
NE1 7RS Newcastle upon Tyne
UNITED KINGDOM
North Tyneside Council
Quadrant, Silverlink North, Cobalt
NE27 0BY North Tyneside
UNITED KINGDOM
Redcar and Cleveland Borough Council
Redcar and Cleveland House, Kirkleatham Street
TS10 1RT Redcar
UNITED KINGDOM
Sunderland City Council
Civic Centre, Burdon Road
SR2 7DN Sunderland
UNITED KINGDOM
Northumbria Police
Forth Banks
NE1 3PH Newcastle
UNITED KINGDOM
Your Homes Newcastle
Benton Park Road
NE7 7LX Newcastle
UNITED KINGDOM
Cleveland Fire and Rescue Service
Endeavour House, Stockton Road
TS25 5TB Hartlepool
UNITED KINGDOM
County Durham and Darlington Fire and Rescue Service
Belmont Business Park
DH1 1TW Durham
UNITED KINGDOM
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 18: Rail transport services
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement
Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 700 000 and 5 600 000 GBP
II.1.5)Short description of the contract or purchase(s)
II.1.6)Common procurement vocabulary (CPV)
63000000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 700 000 and 5 600 000 GBP
II.2.2)Information about options
Description of these options: The Framework will be for an initial period of 24 months with a maximum 24 month option to extend.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 48 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
Description of particular conditions: As specified in the tender document.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: As specified in the tender document.
III.2.3)Technical capacity
As specified in the tender document.
Minimum level(s) of standards possibly required:
As specified in the tender document.
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Representatives from Gateshead Council’s legal department.
Section VI: Complementary information
VI.1)Information about recurrence
Estimated timing for further notices to be published: 48 months.
VI.2)Information about European Union funds
VI.3)Additional information
The opportunity can be accessed via the NEPO eTender system. Tenderers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTender system. If not already registered, candidates should register on the NEPO eTender system at: https://www.qtegov.com/procontract/supplier.nsf/frm_supplier_registration_wizard_introduction?openform Any queries regarding the procurement process or tender documents must be raised no less than 4 days before the tender return date, through the Q&A section on the NEPO eTender system. For any support in submitting your expression of interest or tender response, please contact the NEPO Portal help desk at +441912613940 orinfo@nepoportal.org There are a number of help guides available on the portal. Reading these will assist the supplier in completing and submitting their tender responses. NEPO is a Central Purchasing Body as defined in the Public Contract Regulations (PCR15). This means that NEPO may provide central purchasing activity on behalf of Contracting Authorities. The agreement will be available for use by all NEPO Members. A list of member organisations is available at: www.nepoportal.org This agreement will also be made available to all current and future NEPO Associate Members. A list of current NEPO Associate Members is available at:https://www.qtegov.com/systems/nepocms.nsf/vLiveDocsTitle/Current%20Associate%20MembersNEPO intends to make the resulting agreement available for use by all Contracting Authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services. Please see the following websites for further details:http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm http://www.education.gov.uk/edubase/home.xhtmlhttp://www.schoolswebdirectory.co.uk/localauthorities.php http://www.ukschoolsdirectory.net https://www.gov.uk/find-school-in-englandhttp://www.educationscotland.gov.uk/scottishschoolsonline/ http://hwb.wales.gov.uk/apps.deni.gov.uk/appinstitutes/instmain.aspxhttps://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development http://unistats.direct.gov.uk/institutions/http://www.hefce.ac.uk/workprovide/unicoll/heis/ http://www.hefce.ac.uk/workprovide/unicoll/fecs/http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx http://www.wales.nhs.uk/nhswalesaboutus/structurehttp://www.scottishambulance.com/TheService/organised.aspx http://www.hscni.net/index.php?link=trustshttp://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htmhttps://www.gov.uk/government/organisations http://www.northernireland.gov.uk/gov.htm http://www.nidirect.gov.uk/local-councils-in-northern-irelandhttp://www.scotland.gov.uk/Publications/2012/02/2421/1 https://www.dsdni.gov.uk/contact https://www.dfpni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies http://www.ons.gov.uk/ons/publications/re-reference-tables.html?edition=tcm%3A77-336664https://www.police.uk/forces/ http://www.police-information.co.uk/index.html http://www.psni.police.uk/index.htm http://www.scotland.police.uk/http://www.mcga.gov.uk/c4mca/mcga07-home.htm http://www.fireservice.co.uk/information/ukfrs http://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotland http://www.fire.org.uk/fire-brigades.html http://www.nifrs.org/areas-districts/ http://www.firescotland.gov.uk/your-area.aspx http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx http://www.oscr.org.uk/http://www.idea.gov.uk/idk/core/page.do?pageId=7175736http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspxhttp://www.sell2wales.gov.uk/Search/search_Auth.aspxhttp://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644 Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance. Further information can be found at:https://www.qtegov.com/systems/nepocms.nsf/vLiveDocsTitle/OJEU%20Framework%20Permissible%20Users
VI.4.1)Body responsible for appeal procedures
North East Procurement Organisation
The Guildhall, Quayside
NE1 3AF Newcastle upon Tyne
UNITED KINGDOM
E-mail: laura.kyle@nepo.org
Telephone: +44 1912613916
Internet address: www.nepoportal.org
Body responsible for mediation procedures
North East Procurement Organisation
The Guildhall, Quayside
NE1 3AF Newcastle upon Tyne
UNITED KINGDOM
E-mail: laura.kyle@nepo.org
Telephone: +44 1912613916
Internet address: www.nepoportal.org
VI.4.3)Service from which information about the lodging of appeals may be obtained
North East Procurement Organisation
The Guildhall, Quayside
NE1 3AF Newcastle upon Tyne
UNITED KINGDOM
E-mail: laura.kyle@nepo.org
Telephone: +44 1912613916
Internet address: www.nepoportal.org
VI.5)Date of dispatch of this notice: