NEPO Office Supplies Framework Contract

NEPO Office Supplies Framework Contract

The resulting solution will require direct deliveries to a variety of contracting authority establishments across the North East of England on behalf of NEPO Member authorities.

United Kingdom-Newcastle upon Tyne: Office supplies

2019/S 193-468150

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Association of North East Councils Ltd trading as NEPO (Central Purchasing Body)
Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
United Kingdom
Contact person: Rachel Whellans
Telephone: +44 7818535832
E-mail: Rachel.Whellans@nepo.org
NUTS code: UKC
Internet address(es):Main address: www.nepo.org

Address of the buyer profile: www.nepo.org

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.nepo.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

NEPO Provision of Office Supplies

Reference number: NEPO502

II.1.2)Main CPV code

30192000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

NEPO is seeking to procure a framework contract for the supply of office supplies. The resulting solution will require direct deliveries to a variety of contracting authority establishments across the North East of England on behalf of NEPO Member authorities and associate members including but not limited to, other public sector entities, schools, emergency services, etc.

II.1.5)Estimated total value

Value excluding VAT: 2 600 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

General Office/Desktop Supplies

Lot No: 1

II.2.2)Additional CPV code(s)

30192700
30199000
30199600
22800000
30199230
30199711
30199712

II.2.3)Place of performance

NUTS code: UKC

II.2.4)Description of the procurement:

NEPO are using an open procedure for the procurement of this framework contract. The opportunity can be accessed via the NEPO eTendering system. Suppliers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTendering system. If not already registered, suppliers should register on the NEPO eTendering system at https://procontract.due-north.com/Register tender responses must be submitted using the link above. Tender responses submitted via postal or email methods will not be accepted. If you require time critical assistance on submitting your Tender response, please contact the system support team on 0330 0050352. For none time critical issues, such as passwords, general account queries and location information etc, please contact the Proactis Supplier Support Helpdesk Ticketing System (http://proactis.kayako.com/) and select Procontract V3 support. You will then need to log in or submit a ticket to register your issue. Alternatively, you can email ProContractSuppliers@proactis.com this will automatically log a support ticket on the Proactis Supplier Support Helpdesk. Successful suppliers will enter into a framework agreement in a form which is set out in the procurement documents. NEPO does not give any guarantee and/or warrant the actual value of services which will be placed with the successful Suppliers by any client using the framework contract pursuant to this process and accepts no liability therof.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 20 %
Quality criterion – Name: Social value / Weighting: 15 %
Cost criterion – Name: Price / Weighting: 65 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

This framework contract will be a direct replacement for the current NEPO502 provision of office supplies contract, it is anticipated that the preceding framework contract will be subject to future renewals. The framework contract will be for a period of 36 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Computer Consumables

Lot No: 2

II.2.2)Additional CPV code(s)

30125100
30125110

II.2.3)Place of performance

NUTS code: UKC

II.2.4)Description of the procurement:

NEPO are using an open procedure for the procurement of this framework contract. The opportunity can be accessed via the NEPO eTendering system. Suppliers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTendering system. If not already registered, suppliers should register on the NEPO eTendering system at https://procontract.due-north.com/register tender responses must be submitted using the link above. Tender responses submitted via postal or email methods will not be accepted. If you require time critical assistance on submitting your tender response, please contact the system support team on 0330 0050352. For none time critical issues, such as passwords, general account queries and location information etc, please contact the Proactis Supplier Support Helpdesk Ticketing System (http://proactis.kayako.com/) and select Procontract V3 support. You will then need to log in or submit a ticket to register your issue. Alternatively, you can email ProContractSuppliers@proactis.com this will automatically log a support ticket on the Proactis Supplier Support Helpdesk. Successful suppliers will enter into a framework agreement in a form which is set out in the procurement documents. NEPO does not give any guarantee and/or warrant the actual value of services which will be placed with the successful suppliers by any client using the framework contract pursuant to this process and accepts no liability therof.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 20 %
Quality criterion – Name: Social value / Weighting: 15 %
Cost criterion – Name: Price / Weighting: 65 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

This framework contract will be a direct replacement for the current NEPO502 provision of office supplies contract, it is anticipated that the preceding framework contract will be subject to future renewals. The framework contract will be for a period of 36 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Selection criteria as stated in the procurement documents.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Selection criteria as stated in the procurement documents.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Selection criteria as stated in the procurement documents.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/11/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 13/11/2019
Local time: 12:00
Place:

Legal representatives from Gateshead Metropolitan Borough Council will be responsible for opening tender responses.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

18-24 months prior to the framework contract expiry date.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). The agreement will be available for use by all NEPO Members. A list of member organisations is available in the About section of the NEPO website at: www.nepo.org.

This agreement will also be made available to all current and future NEPO Associate Members in the North East Region (as defined by the Public Contracts Regulations 2015) including but not limited to Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services.

Please see the following websites for further details:

http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

http://www.education.gov.uk/edubase/home.xhtml

http://www.schoolswebdirectory.co.uk/localauthorities.php

http://www.ukschoolsdirectory.net

https://www.gov.uk/find-school-in-england

http://www.educationscotland.gov.uk/scottishschoolsonline/

http://hwb.wales.gov.uk/

https://www.education-ni.gov.uk/

https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development

http://unistats.direct.gov.uk/institutions/

http://www.hefce.ac.uk/workprovide/unicoll/heis/

http://www.hefce.ac.uk/workprovide/unicoll/fecs/

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.wales.nhs.uk/nhswalesaboutus/structure

http://www.scottishambulance.com/TheService/organised.aspx

http://www.hscni.net/index.php?link=trusts

http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx

http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm

https://www.gov.uk/government/organisations

http://www.northernireland.gov.uk/gov.htm

http://www.nidirect.gov.uk/local-councils-in-northern-ireland

http://www.scotland.gov.uk/Publications/2012/02/2421/1

https://www.dsdni.gov.uk/contact

https://www.dfpni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies

http://www.ons.gov.uk/ons/publications/re-reference-tables.html?edition=tcm%3A77-336664

https://www.police.uk/forces/

http://www.police-information.co.uk/index.html

http://www.psni.police.uk/index.htm

http://www.scotland.police.uk/

http://www.mcga.gov.uk/c4mca/mcga07-home.htm

http://www.fireservice.co.uk/information/ukfrs

http://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotland

http://www.fire.org.uk/fire-brigades.html

http://www.nifrs.org/areas-districts/

http://www.firescotland.gov.uk/your-area.aspx

http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx

http://www.oscr.org.uk/

http://www.idea.gov.uk/idk/core/page.do?pageId=7175736

http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx

http://www.sell2wales.gov.uk/Search/search_Auth.aspx

http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644

A complete list of permissible users is shown on the NEPO website below:

http://www.nepo.org/associate-membership/permissable-users

Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance.

Further information can be found at: www.nepo.org

VI.4)Procedures for review

VI.4.1)Review body

NEPO
Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
United Kingdom
Telephone: +44 7818535832
E-mail: rachel.whellans@nepo.orgInternet address: www.nepo.org

VI.4.2)Body responsible for mediation procedures

NEPO
Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
United Kingdom
Telephone: +44 7818535832
E-mail: rachel.whellans@nepo.orgInternet address: www.nepo.org
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

NEPO
Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
United Kingdom
Telephone: +44 7818535832
E-mail: rachel.whellans@nepo.orgInternet address: www.nepo.org

VI.5)Date of dispatch of this notice:

03/10/2019