NEPO Travel Management Services Framework 2019
Travel management service for the purpose of booking all rail and air travel tickets, and all hotel accommodation.
United Kingdom-Newcastle upon Tyne: Travel management services
Section I: Contracting authority
I.1)Name and addresses
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
NUTS code: UKC
Postal code: NE1 3AF
Country: United Kingdom
Contact person: Nick McDonald
Telephone: +44 7917263541
I.2)Information about joint procurement
I.4)Type of the contracting authority
Section II: Object
NEPO507 — Travel Management Services
II.1.2)Main CPV code
II.1.3)Type of contract
NEPO seeks to establish a framework contract for the provision of a travel management service for the purpose of booking all rail and air travel tickets, all hotel accommodation and any other ancillary requirements related to business travel, as provided by Travel Management Companies (TMC). The future framework contract will replace the existing NEPO507 travel management services framework contract which expires on 31.7.2020.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
NEPO are using an open procedure for the procurement of this framework contract. The framework contract will be a sole supplier and single lot solution. Suppliers will be evaluated in accordance with the award criteria contained within the invitation to tender documents.
The most economically advantageous tenderer will be awarded the framework contract. NEPO does not give any guarantee and/or warrant the actual value of the services (if any) which will be placed with the successful supplier by any contracting authority using the framework contract pursuant to this process and accepts non liability thereof. In accordance with the framework contract, each contracting authority will enter into a call-off contract. The call-off contract is to be entered into by both the contracting authority and successful supplier and will be based on the terms and conditions of the framework contract. The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this framework contract must register their expression of interest and submit the tender response through the NEPO eTender System. If not already registered, suppliers should register on the NEPO eTender system at https://procontract.due-north.com/Register
Tender responses must be submitted using the link above. Tender responses submitted via postal or email methods will not be accepted. If you require time-critical assistance on submitting your selection questionnaire and/or tender response please contact the system support team on 0330 0050352. For not time-critical issues, such as passwords, general account queries and location of information, etc., please contact Proactics Supplier Support Helpdesk Ticketing System (http://proactis.kayako.com/) and select ProContract V3 support. You will then need to login or submit a ticket to register your issue. Alternatively, you can email ProContractSuppliers@proactics.com
This will automatically log a support ticket on the Proactics Supplier Support Helpdesk.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
This framework contract will be a direct replacement for the current NEPO507 Travel Management Service Contract. It is anticipated that the preceding framework contract will be subject to future renewals. The framework contract will be for a period of 48 months with an option to extend for up to a further 2 x 12 month period(s).
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Selection criteria as stated in the procurement documents.
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The Framework Contract is anticipated to exceed 48 months in duration. This is due to the training and resource required to embed new systems, processes and platforms across a wide variety of Contracting Authorities, alongside allowing for a longer delivery term for the Social Value and innovation outcomes we want to achieve throughout this Framework Contact.
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
18-24 months prior to the framework contract expiry date.
VI.2)Information about electronic workflows
NEPO is a central purchasing body as defined in the Public Contract Regulations 2015 (PCR15). This means that NEPO may provide central purchasing activity on behalf of contracting authorities.
The agreement will be available for use by all NEPO Members. A list of member organisations is available in the About section of the NEPO website at: www.nepo.org
This agreement will also be made available to all current and future NEPO Associate Members. Current Associate Members are listed in the Associate Member section of the NEPO website at: www.nepo.org/associate-membership/list
NEPO intends to make the resulting agreement available for use by all contracting authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to government departments and their agencies, non-departmental public bodies, central government, NHS Bodies, local authorities, airport groups, emergency services, coastguard emergency services, educational establishments, registered social landlords and registered charities who have a need to purchase services.
Please see the following websites for further details:
A complete list of permissible users is shown on the NEPO website below:
Further information can be found at: www.nepo.org
VI.4.2)Body responsible for mediation procedures
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: