Network Cabling Contract - North Lincolnshire Council

Network Cabling Contract – North Lincolnshire Council

Supply and installation of network cabling and associated hardware.

United Kingdom-Scunthorpe: Installation of computer cabling

2018/S 216-494211

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

North Lincolnshire Council
Civic Centre, Ashby Road
Scunthorpe
DN16 1AB
United Kingdom
Contact person: All communication through https://www.yortender.co.uk
E-mail: procurement@northlincs.gov.uk
NUTS code: UKE13

Internet address(es):Main address: https://www.northlincs.gov.uk

Address of the buyer profile: https://www.northlincs.gov.uk/procurement

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.yortender.co.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Framework for the Supply and Installation of Network Cabling and Associated Hardware

Reference number: DN355750

II.1.2)Main CPV code

45314320

II.1.3)Type of contract

Services

II.1.4)Short description:

North Lincolnshire Council is procuring a Framework Agreement for the supply and installation of network cabling and associated hardware.

The Framework Agreement will also be accessed by North East Lincolnshire Council.

II.1.5)Estimated total value

Value excluding VAT: 343 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

32420000

72254000

32421000

II.2.3)Place of performance

NUTS code: UKE13

Main site or place of performance:

North Lincolnshire and North East Lincolnshire Councils

II.2.4)Description of the procurement:

North Lincolnshire Council (the Authority) is inviting tenders for a sole Provider Framework Agreement for the supply and installation of network cabling and associated hardware. The Provider must supply the necessary hardware required to complete each call off placed by the Authority under the Framework Agreement.

The Provider must be able to undertake:

— installation of voice and data cabling within occupied offices and buildings,

— installation of voice and data cabling within unoccupied or part built buildings,

— installation of data cabinets and patch panels as required,

— installation of containment systems as specified by the Authority,

— moves, adds, changes and repairs as required,

— installation of wireless access points,

— installation of audio visual equipment (interactive white boards, TV’s).

The Provider will be responsible for all aspects of the work for which it has been appointed during a project and in particular covering the following areas:

— project design and route planning,

— installation arrangements with the Authority including completion dates and time scales,

— site access (to be arranged with the Authority),

— agreement of materials with the Authority,

— ordering and delivery of materials,

— update site records and plans and patching documentation,

— carry out risk assessments and issue method statements indicating what will take place, as required,

— survey of site to ascertain if furniture, floor coverings or ceiling tiles require moving and make the necessary arrangements,

— arrange installations of containment if necessary,

— arrange the necessary manpower to complete the work within agreed time scales,

— attend project meetings with the Authority as required,

— remove old and redundant cables as necessary or as directed (dependent on existing décor),

— complete all voice termination (Jumpering) as directed by the Authority,

— test and label all outlets and patch panels as required (including frames, cables, etc…),

— provide completed/signed acceptance certificate,

— ensure the authority’s and their own safety policies are adhered to,

— leave the site in an appropriate clean and tidy condition,

— ensure protective covers are used as required.

North East Lincolnshire Council will also be accessing the Framework Agreement.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Compliance requirement / Weighting: Pass/Fail

Quality criterion – Name: Process / Weighting: 7 %

Quality criterion – Name: New property commissions / Weighting: 8 %

Quality criterion – Name: Risk assessments and method statements / Weighting: 7 %

Quality criterion – Name: Testing / Weighting: 8 %

Cost criterion – Name: Cost / Weighting: 70 %

II.2.6)Estimated value

Value excluding VAT: 343 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

There is a possibility for 2 x 12 month extension periods.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The estimated value identified in II.2.6) is based on historic spend by both councils over the previous 4 years.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with a single operator

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 10/12/2018

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 10/12/2018

Local time: 12:05

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

Six months from the end of the contract.

VI.2)Information about electronic workflows

VI.3)Additional information:

Lotting the requirement per Council, so each has its own contract, was considered, however North Lincolnshire Council and North East Lincolnshire Council share ICT Services, and having one contract per Council is not considered to be efficient in terms of contract management or in terms of sharing operations.

All documents are only available via www.yortender.co.uk and will not be provided by any other means.

The estimated value identified in II.1.15) and II.2.6) is based on historic spend by both councils over the previous 4 years.

VI.4)Procedures for review

VI.4.1)Review body

North Lincolnshire Council
Legal Services, Civic Centre, Ashby Road
Scunthorpe
DN16 1AB
United KingdomInternet address: https://www.northlincs.gov.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

North Lincolnshire Council
Civic Centre, Ashby Road
Scunthorpe
DN16 1AB
United KingdomInternet address: https://www.yortender.co.uk

VI.5)Date of dispatch of this notice:

07/11/2018