Network Optimisation System

Network Optimisation System

Wessex Water Services Ltd

UK-Bath: computer-related management services

2012/S 7-011024

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Wessex Water Services Ltd
Operations Centre, Claverton Down Road
Contact point(s): M Moriarty
BA2 7WW Bath
UNITED KINGDOM
Telephone: +44 1225526585
E-mail: mike.moriarty@wessexwater.co.uk

Internet address(es):

General address of the contracting entity: www.wessexwater.co.uk

Address of the buyer profile: www.wessexwater.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Water
I.3)Contract award on behalf of other contracting entities

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting entity:

Network Optimisation System.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Bath, UK.
NUTS code UKK12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):

Provision of a Network Optimisation System to control Wessex Waters strategic water supply network.
II.1.6)Common procurement vocabulary (CPV)

72510000 – KA11, 48151000 – KA10

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Information about lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Provision of a Network Optimisation System (the Optimiser) to control Wessex Waters strategic water supply network. Initially, the Optimiser will be applied to a part of the strategic supply network, and it shall have the capacity to be applied to the whole network. Extension to the whole of the network is dependent on satisfactory performance by the contractor in the initial stage and the availability of necessary funding.
The scope of this contract is expected to include the development, installation, integration and testing of a software solution, training of Wessex Water staff, and handover, documentation and on-going product support.
The Optimiser will include a model of the network, a demand forecaster, and an efficient optimisation routine. It will calculate the optimum (typically lowest cost but to ensure security of supply) control schedule for a 48-hour period. The Optimiser will be required to model a full range of network assets, constraints, electricity costs and other costs. The Optimiser will generate a control schedule before the day, at other times during the day as necessary to ensure optimum operation, and at the request of the Operator. The Optimiser will be required to issue control instructions to the telemetry system and be able to control a range of pumps and valves. The Optimiser will be configured to receive data and deliver instructions to Wessex Waters telemetry system. It will also continually monitor the actual network performance and update instructions to telemetry to ensure supplies are maintained and the optimum regime is achieved. The Optimiser will also be capable of running offline to undertake What-If analyses.
The interfaces that the Optimiser uses shall be loosely coupled using industry open standards.
The selection of supplier will follow a three stage process. Under the first stage, organisations will be short-listed based on their responses to the prequalification questions within this notice, and short-listed organisations may be invited to make a presentation at Wessex Waters office in Bath so that the prequalified list of applicants who progress to Stage 2 can be finalised. Each organisation that successfully prequalifies will be required to undertake a trial at Wessex Waters office in Bath on a very small section of the network, comprising two sources and one reservoir, at their own cost. By responding to this notice, applicants will be deemed to have accepted this requirement unless they state otherwise in their response. The trial will involve the applicant developing and implementing the applicants Optimiser, including receiving live data, and issuing instructions to Wessex Waters telemetry system. The trial is anticipated to last for a around a month, and take place in April/May 2012. Applicants will progress to the third stage comprising a formal Request for Proposals, subject to satisfactory performance during the second stage trial.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 68 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Performance surety will be sought.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

It is anticipated that stage payments will be used against an agreed schedule of activities.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Groupings of operators may take any reasonable form, but may be subject to joint and several liability.
III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The contract will be subject to the terms and conditions of contract – to be advised to operators who advance to the relevant stage within the procurement process.
The contract will also be subject to the operating conditions imposed upon Wessex Water by its regulatory, environmental, health and safety, and customer service obligations.
Shortlisted operators will be required to sign and return a Confidentiality Agreement before receiving tender documentation.
The operator is responsible for all costs incurred in preparing and submitting its response.
A response from any group of operators should disclose any contractual agreements or understandings reached between those parties whether generally or for the purpose of preparing this information. The party acting as lead operator should be identified.
The opportunity for site visits at this pre-qualification stage is not extended.
Wessex Water intends to invite 3 – 5 operators to the next stage (a pilot trial) and 2 or 3 operators to the final stage (tender). Wessex Water decisions on the shortlists will be final and all applicants will be notified.
It will be the responsibility of the operator to satisfy themselves as to the completeness or otherwise of the information provided, and to stipulate any assumptions that they have made with regard to this when replying to this request.
Wessex Water does not bind itself to accepting the most economically advantageous or any tender response.
All responses will be treated in the strictest confidence by Wessex Water.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Nb Responses to this section shall be no longer than 2 sides of A4 (with font size no less than 12) excluding appendices specifically requested. Electronic or hard copy responses are acceptable.
The percentages within this (and following)sections indicate the weighting to be given to the responses.
By responding to this notice applicants confirm they do not have any of the convictions noted in Clause 26(1) of the Utilities Contract Regulations and are not subject to any of the conditions noted in Clause 26(5) of the same.
Applicants must provide confirmation that they are not the subject of any winding up orders, insolvency proceedings or operating under an administration order, or similar, or have not ceased trading.
Applicants must provide satisfactory responses to the information requested below.
1 Identification of contracting entity (Mandatory Information)
1.1. Lead applicant / company name / proposed design consultant (if any)
1.2. Year founded
1.3. Provide name of ultimate parent company together with the names of any group of operators who are to be involved in the project (stating their involvement and that its parent company, if any, is willing to provide a parent company guarantee)
1.4. Main address for correspondence
1.5. Indicate office from which project will be managed
1.6. Contact(s) name / title for correspondence
1.7. Phone No(s)
1.8. Fax No(s)
1.9. E-mail address(s)
2 Health, safety & environmental
2.1 A signed copy of your Companys Health & Safety (H&S) and Environmental Policies; an index of your H&S procedures and a copy of your H&S organisation/arrangements/competencies (show as Appendix A). (Note for applicants with more than 5no employees, failure to provide these H&S details will disallow the application.) 2 %
2.2 A copy of your current ISO 14001 and 18001 certificates or equivalent (show as Appendix B). 2 %
2.3 A brief description of how you meet the requirements of Guidance L144 of the HSE Approved Code of Practice for CDM Regulations 2007. 1 %
2.4 Accident Frequency Rate (AFR) for all RIDDOR incidents for the last five years. Note: this should include incidents that occurred when the company may have been trading under a different name and include incidents to directly employed people and to labour only sub-contractors. 1 %
3 Quality management
3.1 Copies of documented quality management policy (show as Appendix C). 2 %
3.2 A copy of your current ISO 9001 certificate or equivalent (show as Appendix D). 2 %
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Nb Responses to this section shall be no longer than 1 side of A4 (with font size no less than 12) excluding appendices specifically requested. Electronic or hard copy responses are acceptable.
1 Company / commercial (Mandatory Information)
1.1 A copy of the last three years audited accounts. If unavailable, please provide reasons (show as Appendix E). 3 %
1.2 Copies of insurance details confirming the following or evidence that you are making arrangements to provide (show as Appendix F). 4 %
— Employers Liability: 10 000 000 GBP,
— Public Liability: 10 000 000 GBP,
— Contractors All Risk,
— Professional Indemnity: 5 000 000 GBP.
1.3 Number and brief details of any formal dispute procedures/arbitration/legal proceedings relating to similar projects in the last 5 years. 3 %
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: Nb Responses to this section shall be no longer than 20 sides of A4 (with font size no less than 12) including appendices. Electronic or hard copy responses are acceptable.
1.1 Provide details that demonstrate track record in the development, implementation, training, handover, support and evaluation of offline (ie. manual intervention required to implement optimum schedules), optimisation solutions in the last 5 years in water supply. Include Client name and reference, scale of system, benefits achieved and how these have been assessed and validated by the client. 12 %
1.2 Provide details that demonstrate track record in the development, implementation, training, handover, support and evaluation of online (ie. the optimiser both receives data and issues instructions automatically to the telemetry system), optimisation solutions in the last five years in the water industry. Include Client name and reference, scale of system, Client telemetry system, and benefits achieved and how these have been assessed and validated by the client. 16 %
1.3 Provide details of contracts undertaken including clients and values that demonstrate a track record relating to pump optimisation within the UK Water Industry over the last five years, particularly in the water supply sector. 12 %
1.4 Provide technical and functional details of the software solution proposed, to include the optimisation routine, how you have developed / will develop the solution (with existing in-house resources or with subcontractors). 16 %
1.5 Provide details the local on-going support you can offer and how this is resourced. Responses should include details of offices, and permanent staff available for this. 12 %
1.6 Provide details of the on-going technical support you can offer and how this is resourced. Responses should include details of your technical product support, your technical product roadmap and release plan. Provide evidence to demonstrate how you can and will retain technical product knowledge, including details of staff currently within your organisation that have been involved the experience described in 1.1 and 1.2 above. 12 %
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:

B0417
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

25.1.2012 – 10:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening tenders

Date: 31.7.2012 – 12:00
Place

Wessex Water’s Head Office.

Persons authorised to be present at the opening of tenders: yes
Authorised officers of Wessex Water.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

The date for opening tenders stated above is estimated.
The contract period is noted as 68 months. This is the anticipated maximum duration of the installation and commissioning work, based on the Optimiser being extended to the whole of the Wessex Water network. Extension to the whole network is conditional upon satisfactory performance in the initial stage and the availablity of necessary funding. The contract period may therefore be considerably shorter than 68 months.
It is anticipated that, following installation and commissiong, product support will be required for the lifetime of the Optimiser.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

M Moriarty, General Manager, Central Services
as noted above
E-mail: mike.moriarty@wessexwater.co.uk
Telephone: +44 1225526585

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: A minimum 10 calendar day standstill period will be allowed between the issue of advice as to the successful applicants and the award of the Contract.
The general time limit for starting proceedings is promptly but within 3 months from grounds arising. Proceedings for a declaration of ineffectiveness must be commenced within 30 days of the Award Decision Notice.
VI.4.3)Service from which information about the lodging of appeals may be obtained

M Moriarty
As above

VI.5)Date of dispatch of this notice:10.1.2012