Network Rail Tender for Road Fleet Management Services

Network Rail Tender for Road Fleet Management Services

Network Rail operates a fleet of 6 000 – 8 000 road vehicles whose ownership is mixed between leased and owned vehicles. 

United Kingdom-London: Vehicle-fleet management services

2018/S 140-321897

Contract notice – utilities

Services

Legal Basis:

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses

Network Rail Infrastructure Ltd
1 Eversholt Street
London
NW1 2DN
United Kingdom
Contact person: Shem Madziba
E-mail: Shemunatsi.Madziba@networkrail.co.uk
NUTS code: UK
Internet address(es):Main address: www.networkrail.co.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://networkrail.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://networkrail.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.6)Main activity

Railway services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of Road Fleet Management Services

II.1.2)Main CPV code

50111100

II.1.3)Type of contract

Services

II.1.4)Short description:

Network Rail operates a fleet of 6 000 — 8 000 road vehicles whose ownership is mixed between leased and owned vehicles. Network Rail requires a road vehicle fleet management provider to optimise the management of its fleet of road vehicles. The fleet management provider will be required to manage all aspects Network Rail’s fleet and vehicle ancillary equipment providing and finding additional value adding activities which will bring about both financial and non-financial efficiencies to Network Rail. The appointed supplier will act as Network Rail’s fleet management provider overseeing the provision and management of key road fleet elements.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

50111000
50111100

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Network Rail operates a fleet of 6 000 — 8 000 road vehicles whose ownership is mixed between leased and owned vehicles. Network Rail requires a road vehicle fleet management provider to optimise the management of its fleet of road vehicles. The fleet management provider will be required to manage all aspects Network Rail’s fleet and vehicle ancillary equipment providing and finding additional value adding activities which will bring about both financial and non-financial efficiencies to Network Rail. The appointed supplier will act as Network Rail’s fleet management provider overseeing the provision and management of key road fleet elements which will include the following as a minimum:

— Implementation and transition management (Mobilisation),

— Single online fleet management platform that integrates data from other IT platforms and provides our Routes and Central teams with access to management data for all of the vehicles within their portfolio,

— Grey fleet management,

— Accident and claims management,

— Vehicle distributions, movements and re-allocations,

— Scheduling vehicles for Service, Maintenance and Repairs (SMR),

— Management of vehicle downtime and asset utilisation,

— Management and reconciliation of vehicle mileage,

— Vehicle insurance/motor insurance database management,

— Short term hire management and vehicle utilisation including downtime management including liaison with the leasing company (excludes supply of vehicles),

— Provision of a driver support services including helpdesk/telephone,

— Provision of reporting and management information,

— Dedicated account management including complaints handling,

— Driver Licence Checking (c. 20 000 drivers),

— Breakdown and Recovery,

— Driver safety management,

— Disaster Recovery Planning,

— Vehicle Collection and delivery

The suppliers will also be required to provide details of and submit prices for the following services within their bid, however the bidders should note that these are services that Network Rail reserves the right to undertake themselves or appoint a 3rd party to deliver. These elements include:

1) Driver training;

2) Fleet administration including fines management (parking and penalty charges);

3) Management of Toll and congestion charges;

4) Managing notices of intended prosecution; and

5) Flexibility in choosing bespoke local supply chains within each Route.

As part of the procurement exercise Network Rail will accept variant bids which must as a minimum meet the requirements of the baseline specification (detailed above) and shall be able to be scored in line with the published tender evaluation criteria. Network Rail will consider a variant bid that includes all of the elements detailed above (noting that some elements are optional) and to also include the following services:

1) Management and procurement of the supply of vehicles;

2) Management and procurement for the supply of short term hire vehicles;

3) Procurement, fitment and management of vehicle telematics (for vehicles supplied by the fleet partner); and

4) Management of the end of the life of a vehicle (disposal).

Network Rail reserves the right to amend these requirements and also reserves the right to award some, none, or all of the options as stated.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/02/2019
End: 31/01/2023
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

Up to an additional 1 year will be included as an option within this agreement.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As set out in the tender documentation.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

As set out in the tender documentation.

Minimum level(s) of standards possibly required:

As set out in the tender documentation.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

As set out in the tender documentation.

Minimum level(s) of standards possibly required:

As set out in the tender documentation.

III.1.4)Objective rules and criteria for participation
III.1.5)Information about reserved contracts

III.1.6)Deposits and guarantees required:

N/A

III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

N/A

III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

N/A

III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

N/A

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Negotiated procedure with prior call for competition
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2017/S 244-509571

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/08/2018
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 01/02/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 01/02/2019
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Network Rail Infrastructure Ltd
Milton Keynes
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

20/07/2018