Network Servers Tender Liverpool

Network Servers Tender Liverpool

Server hardware and consultancy. UK-Liverpool: network servers

2012/S 66-107740

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Liverpool John Moores University
Finance, Kingsway House, Hatton Garden
For the attention of: Mr Shaun McDonald, procurement officer
L3 2AJ Liverpool
Telephone: +44 1519046495

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Server hardware and consultancy.
II.1.2)Type of contract and location of works, place of delivery or of performance

Main site or location of works, place of delivery or of performance: Liverpool John Moores University.
NUTS code UKD52

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Planning and information (PLN) run the centralised computer network on behalf of LJMU. PLN supports all aspects of LJMU computing for staff and students including personal file stores, email, finance system, student records system, etc.
Servers are split across 5 within a 10-mile radius of Liverpool city centre. The existing server infrastructure is based on HP hardware. There are approximately 230 physical servers (blade and non-blade), 2 EVA SANs and 2 tape libraries currently being utilized. The servers predominantly run Microsoft operating systems, however, a number of mission critical servers run Oracle on Red Hat Linux.
This contract covers the supply of hardware and associated consultancy services, commencing 1.6.2012. There is a reasonable expectation that expenditure on the contract will be in the region of 200 000 GBP per annum.
The hardware supplied will typically be ProLiant servers and ancillary equipmen or products with equivalent performance. The consultancy required will typically be based around the existing HP hardware installation and subsequent upgrades and support e.g. EVA continuous access installation. There may also be a requirement for other forms of consultancy e.g. Red Hat and Oracle.
II.1.6)Common procurement vocabulary (CPV)

48821000, 72100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Hardware and associated consultancy to be provided as requested by Liverpool John Moores University (LJMU) upon recepit of official purchase ordeer of LJMU, during a 4 year contract period.
Estimated value excluding VAT: 800 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Starting 1.6.2012. Completion 31.5.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment terms are 30 days from date of a correctly issued invoice for the Hardware and associated Consultancy provided against each individual LJMU official purchase order.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Proof of relevant recent experience and capacity with similar clients durin the last 3 years.
Evidence of the appropriate technical knowledge and accreditaions to support the hardware and consultancy solutions offered to LJMU.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Published accounts for the last 3 audited financial years.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Proof of the potential supplier’s technical capability, pre-sales support, post-sales support and added value services, as identified in the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 14

2. Accreditations held. Weighting 14

3. Technical staff experience. Weighting 14

4. Pre sales and post sales services. Weighting 14

5. Reference sites. Weighting 14

6. Value added services provided. Weighting 14

7. Proof of capacity. Weighting 14

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

LJMU 12/08 – Server Hardware and Consultancy
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 4.5.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

14.5.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 14.5.2012 – 12:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Procurement team and PLN staff from LJMU.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 years
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

All requests for tender documents must be requested by e-mail to

Completed submissions must be returned by 12:00 Noon Monday 14.5.2012, in the format detailed in the tender documents.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:30.3.2012