Network Tender Manchester

Network Tender Manchester

The Cross Art-forms Venues Network Limited (CAVN) seeks a digital network service provider to provide a high speed digital network to the CAVN members.

UK-Manchester: computer network services

2012/S 48-079263

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cross Art-Form Venues Network Limited
C/O Corner House, 70 Oxford Street
For the attention of: Ali Hossaini
M1 5NH Manchester
Telephone: +44 1612287621

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: See VI.3 – Additional Information
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Digital network service.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Manchester.
NUTS code UKD3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Cross Art-forms Venues Network Limited (CAVN) seeks a digital network service provider to provide a high speed digital network to the CAVN members. CAVN is a consortium of Cross Arts Venues across the UK which provide services including cinema, art galleries, bars and conference spaces. At present it has 7 members and plans to expand to 30 members by the end of 2012. CAVN is dedicated to developing media arts, participatory media, co-work environments and next generation software. By providing a high speed network for film and the arts CAVN will allow cultural organisations to embrace the revolution in digital communication which will benefit its members and the UK’s cultural infrastructure, delivering a major boost to the competitiveness of the UK creative economy. The CAVN members currently include the following regional cinema/media organisations:
— The Cornerhouse, Manchester,
— The Showroom, Sheffield,
— Broadway, Nottingham,
— The Foundation for Art & Creative Technology (FACT), Liverpool,
— The Tyneside Cinema, Newcastle,
— London BFI, Southbank; and,
— Quad, Derby.
As future members join CAVN the digital network sought by this procurement will be expected to be capable of expansion to include such members.
CAVN seeks an innovative qualified contractor to develop and operate a secure private digital network that provides high speed quality data connectivity between its members. Key objectives include:
— Achieving 2 way connection speeds from 11 Mbps and up to 1 Gbps between and amongst members,
— Connection to an internet exchange or hub for the collective provision of internet services; and
— Managing and operating the network.
Proposals involving all types of managed circuit or a dark fibre purchase with associated services will be considered.
The network system being procured will be used by members to develop new applications, content and exhibitions which can be promoted on a national scale. Some examples of how it is expected the network will be used are:
— Daily back up of video production files to a central server,
— Back office integration of ticket sales, purchase orders, accounting and other operations,
— Sharing of capital DCP (digital cinema) files to circumvent the need for transferring films on hard drive,
— A film masters series where noted directors lecturing at the British Film Institute are broadcast live to member cinemas. The lecture would be followed by an interactive Q&A so audiences across Britain can interact with the director via two way video link.
By creating a nationwide complex of linked arts facilities the digital network system will benefit CAVN’s members, the UK arts and the creative economy. As an open access platform it will provide the ideal test bed for experiment and innovation. The content rich, hi-tech platform will generate fresh opportunities for creative practitioners and showcase the UK film, media and arts on a national and international level.
It is expected that the contract will be let for between 3 to 5 years with services commencing within 60 days of the entering into the service contract. Applicants must have experience and a track record of providing similar services.
II.1.6)Common procurement vocabulary (CPV)

72700000, 72000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require deposits, guarantees, bonds, insurance cover and/or other forms of security cover it deems necessary.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further details will be provided to those who express interest in this opportunity.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Groupings of bidders may be required to form a separate limited company and/or that one takes full responsibility and/or that each takes joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please see the invitation to tender.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see the invitation to tender.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see the invitation to tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 17.4.2012
IV.3.4)Time limit for receipt of tenders or requests to participate

17.4.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

I.3 – The Contracting Authority is a publically funded vehicle established to promote, maintain, improve and advance the encouragement of cultural film and moving image exhibition activity, cultural entertainment, screenings, exhibitions, lectures and performances.
Tenders and all supporting documents must be priced in sterling and all payments made in relation to the project will be made in Sterling. Any resulting contract will be considered as a contract made in England according to English Law and subject to the enclosed jurisdiction of the English Courts. All discussions will be in English. The Contracting Authority does not bind itself to accept the lowest or any tender and reserves the right to cancel this award procedure at any time. The Contract Award Criteria will be provided in the invitation to tender. The Contracting Authority shall not be liable for any costs incurred by those expressing interest in negotiation or tendering for this opportunity. The successful tenderer will be required to give an undertaking that it will comply with all UK and EC legislation, standard and applicable guidance. All dates detailed in this Contract Notice are approximate and are subject to change. Use of variants are at the Contracting Authority’s absolute discretion and whether these options will be pursued will be detailed by the Contracting Authority in due course.
The Contracting Authority is making use of the option to reduce to open procedure timescales to 40 days for receipt of tenders from the date of this notice. The Contracting Authority is using E-Box to manage the documentation and process. Applicants should contact to register their interest and will then receive an e-mail from E-Box with instructions on enrolment and access to the secure portal. This will enable applicants to download the ITT and contract documents.

The Contracting Authority is procuring these services on behalf of itself and its members.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:8.3.2012