Networking Tender

UK-Dundee: data network management and support services

Networking Tender

2012/S 4-006044

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hillcrest HA Ltd
1 Explorer Road
Contact point(s): IT
For the attention of: Ken Birse
DD2 1EG Dundee
UNITED KINGDOM
Telephone: +44 1382564705
E-mail: kbirse@hillcrestha.org.uk

Internet address(es):

General address of the contracting authority: www.hillcrestha.org.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12242

Further information can be obtained from: Hillcrest HA Ltd
1 Explorer Road
Contact point(s): IT
For the attention of: Ken Birse
DD2 1EG Dundee
UNITED KINGDOM
Telephone: +44 1382564705
E-mail: kbirse@hillcrestha.org.uk
Internet address: www.hillcrestha.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Hillcrest HA Ltd
1 Explorer Road
Contact point(s): IT
For the attention of: Ken Birse
DD2 1EG Dundee
UNITED KINGDOM
Telephone: +44 1382564705
Internet address: www.hillcrestha.org.uk

Tenders or requests to participate must be sent to: Hillcrest HA Ltd
1 Explorer Road
Contact point(s): IT
For the attention of: Ken Birse
DD2 1EG Dundee
UNITED KINGDOM
Telephone: +44 1382564705
E-mail: tenders@hillcrestha.org.uk
Internet address: www.hillcrestha.org.uk

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Networking Provision.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: 1 Explorer Road, Dundee
NUTS code UKM21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Provision of a new Networking Infrastructure to connect all the Hillcrest Group offices.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=217576.

II.1.6)Common procurement vocabulary (CPV)

72315000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

N/a.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Quarterly invoices.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Scots law.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(4) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(5) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(6) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Tenderers are required to submit copies of their Equal Opportunities policy, Public Liability and Professional Indemnity insurance certificates. Hillcrest would expect tenderers to have Public Liability insurance cover of at least 5 000 000 GBP and Professional Indemnity insurance cover of at least 2 000 000 GBP.
Tenderers are also requested to submit a copy of last year’s audited accounts.
Submission of an appropriate policy relating to Sustainability issues is also required. In particular, tenderers should describe how they will recover equipment in the event of a site being cancelled, or at the end of the contract period, if the contract is not renewed.
Tenderers should also supply a copy of their Complaints and Escalation Procedure, detailing their proposals for addressing customer and product quality complaints.
To demonstrate their service record, tenderers should supply at least two written references from customers for whom they provide a similar service to that proposed for Hillcrest.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
(3) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

2012/001
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 20.2.2012
IV.3.4)Time limit for receipt of tenders or requests to participate

20.2.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 2.4.2012
IV.3.8)Conditions for opening tenders

Date: 20.2.2012 – 12:00
Place:

1 Explorer Road, Dundee

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Ken Birse.
Various.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2015.
VI.2)Information about European Union funds
VI.3)Additional information

(SC Ref:217576).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:5.1.2012