New Build Council Housing Programme

New Build Council Housing Programme

There is an identified need for quality affordable housing throughout West Lothian and the Local Authority is committed to continuing with its investment in the delivery of new homes throughout the area.

United Kingdom-Livingston: Houses construction work

2013/S 142-246530

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

West Lothian Council
West Lothian Civic Centre, Howden South Road
Contact point(s): Corporate Procurement Unit
For the attention of: Oliver Bailey
EH54 6FF Livingston
UNITED KINGDOM
Telephone: +44 1506775000
E-mail: oliver.bailey@westlothian.gov.uk
Fax: +44 1506281325

Internet address(es):

General address of the contracting authority: http://www.westlothian.com/councilcontracts

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140

Further information can be obtained from: West Lothian Council
West Lothian Civic Centre, Howden South Road
Contact point(s): Corporate Procurement Unit
For the attention of: Oliver Bailey
EH54 6FF Livingston
UNITED KINGDOM
Telephone: +44 1506775000
E-mail: oliver.bailey@westlothian.gov.uk
Fax: +44 1506281325
Internet address: http://www.westlothian.com/councilcontracts

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Housing and community amenities
Social protection
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

The New Build Council Housing Programme.
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Design and execution
Main site or location of works, place of delivery or of performance: Various Sites in West Lothian.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 10
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 75 000 000 and 90 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

There is an identified need for quality affordable housing throughout West Lothian and the Local Authority is committed to continuing with its investment in the delivery of new homes throughout the area. The Authority has committed to constructing up to 1 100 council housing units, this latest programme represents the Council’s biggest undertaking in its promotion of additional social rented stock.
The contract seeks to appoint up to 10 contractors for the design and build of approximately 1 100 council housing units on a number of sites throughout West Lothian.
Note: The authority is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.
To access PCS-Tender, record your interest in this notice and access the tender documentation please visit: https://www.publictendersscotland.publiccontractsscotland.gov.uk

and search for project Code 854 within the appropriate area.
If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

45211300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Council, on 29.1.2013, agreed a Housing capital programme for 1 000 new build council homes. The Council intend to invite a tender for up to 1 100 houses, to allow some flexibility in the overall delivery of the programme.
The Framework Agreement will be split into 3 lots, further information is contained in Annex B.
The Framework Agreement is for 4 years from January 2013 to October 2017.
Estimated value excluding VAT:
Range: between 75 000 000 and 90 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Lot 1.

1)Short description

Lot 1 will be on a direct award basis, with the lot being awarded to the most economically advantageous tender tenderer, and contains 3 sites detailed below:
— Wester Inch,
— Redhouse West,
— Old School and CC Pumpherston.
2)Common procurement vocabulary (CPV)

45211300

3)Quantity or scope

Wester Inch: Approximately 80 Housing Units.
Redhouse West: Approximately 100 Housing Units.
Old School and CC Pumpherston: Approximately 15 Housing Units.
Total: Approximately 195 Housing Units.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Lot 2.

1)Short description

Lot 2 will be on a direct award basis, with the lot being awarded to the most economically advantageous tender tenderer and contains 2 sites detailed below:
— Kirkhill (Part),
— Lammermuir House.
2)Common procurement vocabulary (CPV)

45211300

3)Quantity or scope

Kirkhill (Part): Approximately 125 Housing Units.
Lammermuir House: Approximately 80 Housing Units.
Total: Approximately 205 Housing Units.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Lot 3.

1)Short description

Lot 3 will be tendered via various mini-competitions as and when the tender information is available.
2)Common procurement vocabulary (CPV)

45211300

3)Quantity or scope

Balance of sites for mini-competition up to 700 Housing Units.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A contract guarantee, bond and collateral warranties may be required. Details to be provided at invitation to tender stage.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments will be made in accordance with the contract documentation. Further details will be set out in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Contract will be placed with a properly registered company in compliance with the legal requirements of the relevant member state.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Specific conditions will be set out in the contract documentation which will be placed on the Public Contracts Scotland Tenders website by the Contracting Authority at invitation to tender stage.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met: In accordance with Regulation 23 of the Public Contracts (Scotland) Regulations 2006 and as set out in the pre-qualification questionnaire available from the Public Contracts Scotland website.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met: In accordance with Regulation 24 of the Public Contracts (Scotland) Regulations 2006 and as set out in the pre-qualification questionnaire available on the Public Contracts Scotland website.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if requirements are met:
In accordance with Regulation 25 of the Public Contracts (Scotland) Regulations 2006 and as set out in the pre-qualification questionnaire available from the Public Contracts Scotland Website.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 10
Objective criteria for choosing the limited number of candidates: The Restricted Procedure is to be used, whereby a pre-qualification questionnaire will be issued to all interested parties and the result of the evaluation will be used to select up to ten appropriately qualified and experienced organisations to tender for the framework.
The following award criteria will be applied at the tender stage:
Price – 60 %,
Quality – 40 %.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 60

2. Quality. Weighting 40

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

PS2153
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 21.8.2013
IV.3.4)Time limit for receipt of tenders or requests to participate

27.8.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

17.9.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

West Lothian Council is committed to maximising Community Benefits from its procurement activities. Under this procurement, the contractor, and its supply chain, will be required to support the authority’s social objectives relating to participation in skills development, training and employment initiatives and other added value contributions. Accordingly, contract performance conditions may relate in particular to social, economic and environmental considerations.
The council has adopted the National Skills Academy for Construction Client Based Approach. The National Skills Academy guidance provides a toolkit to deliver sustainable employment and skills Community Benefits as part of the new build council housing programme.
Each contract award will include employment and skills Community Benefits minimum requirements.The minimum requirements for The New Build Council Housing Programme as a whole are outlined below.
Work Placements and Support Activities
Minimum: 35 work placements (16 plus years)
Minimum: 5 work placements (14-16 years)
Minimum: 20 Construction Curriculum Support Activities
Apprenticeships and S/NVQs
Minimum: 20 new apprenticeships with 10 completions
Minimum: 20 existing apprenticeships
Minimum: 15 S/NVQ for Subcontractors
Jobs Created on Construction Projects
Target: 15 individuals
Subcontractor Training
Minimum: 25 Training Plans
Minimum: 20 Supervisor Training courses
Minimum: 10 Leadership and Management Training courses
Minimum: 20 Advanced Health and Safety Training courses
Please note support to achieve the above targets will be provided to the shortlisted suppliers by West Lothian Council in conjunction with CITB construction skills at tender stage.
A pre qualification questionnaire will be available on the 22.7.2013 by acessing the Public Contracts Scotland Tender website.
The pre qualification questionnaire submission date is the 27.8.2013.
(SC Ref:269108)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: The Council will incorporate a minimum 10 calendar day standstill period after notification to unsuccessful applicants of the award of the decision. The period allows unsuccessful suppliers to seek a debrief from the Council before the contract is entered into and to provide an opportunity to seek to challenge the award decision before it is implemented. A request for a debriefing made before midnight on the second working day after the day of despatch with a notification of the award decision shall be fulfilled at least 3 working days before expiry of the standstill period. A nominated contact point to request debriefing will be detailed in the notification letter. The Public Contracts (Scotland) Regulations 2006 provide for remedies through the Scottish Courts to be sought by economic operators who suffer (or risk suffering) loss or damage as a consequence of a failure by the GO Group to comply with certain provisions of those Regulations and/or certain EU Community obligations relating to procurement. In summary, proceedings must be brought promptly and in any event within three months of the date on which grounds for bringing proceedings first arise. The relevant court will have discretion to extend the deadline if it considers there is good reason for doing so.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:22.7.2013