New College Building University of York

York: construction work for halls of residence

Construction of new college building.

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of York
Helix House, York Science Park, Heslington
Contact point(s): Supplies Office
For the attention of: Robert Green
YO10 5BR York
Telephone: +44 1904328209

Internet address(es):

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)


I.2)Type of the contracting authority



I.3)Main activity



I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no


Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

College 3.


II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: The University of York, Heslington, York YO10 5DD.
NUTS code UKE21


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract


II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University of York is expanding its existing facilities through the addition of a new 160 acre campus. As part of this expansion the University is looking to include a new College Building. This tender involves the construction and management of a new College Building on the Heslington East site in York, U.K. The University is seeking to contract with a party interested in the long term provision of student accommodation. The contract may be based on revenue income from student lettings, from charges for servicesa to the accommodation (Hard and Soft FM) or a combination of both. It is envisaged that the contract will be based on the operator purchasing from the University a long lease (the length of lease to be agreed but potentially 60 years) on a site within the Heslington East development with an obligation to build and operate 600/650 student bed spaces in the new College, based on a broad specification provided by the University. The University may be interested in investing in a ‘Special Purpose Vehicle’ that may be created for the purpose of this contract. A further College may be vrequired to be provided by the successful operator in due course on the Heslington East campus (in approximately 2 years). The University may opt to conduct a further tender exercise for this requirement. The estimated value of this Notice includes for both Colleges.


II.1.6)Common procurement vocabulary (CPV)

45214700, 70332000, 70330000, 70210000, 70130000, 70100000, 70200000, 50700000, 70331000, 79993000, 79993100, 70332200, 70332300, 70112000, 70220000


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no



This contract is divided into lots: no


II.1.9)Information about variants

Variants will be accepted: no


II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The cost and scope of work may change, depending on the outcome of the tender process. The initial requirement is for a residential accommodation building of approximately 600/650 beds over an agreed term. The estimated value of this scheme is 50 000 000 GBP. There may be a further College residence required to be provided by the successful contractor in due course on the Heslington East campus of a similar value. The initial requirement is to be completed for student occupation at the start of term in October 2014. Should a second College be required this will be approximately 2 years later i.e. October 2016. The estimated value figure referred to below includes for both Colleges.
Estimated value excluding VAT: 100 000 000 GBP


II.2.2)Information about options

Options: no


II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Upon contract award, the contractor may be required to provide a Parent Company Guarantee and/or performance bond.


III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further details will be set out in the contract documents.


III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.


III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no


III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Further details will be provided in the pre qualification questionnaire.


III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Informatio and formalities necessary for evaluating if requirements are met: evidence as described in Article 47 of Directive 2004/18/EC of the European Parliament, paragraphs 1 (a), (b) and (c) and as otherwise specified in the tender documents.


III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Evidence as described in Aricle 48 of Directive 2004/18/EC of the European Parliament paragraphs 2 (a) (i), (b), (c) and (e) to (i) inclusive and as otherwise specified in the tender documents.


III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no


III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no


Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6


IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes


IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document


IV.2.2)Information about electronic auction

An electronic auction will be used: no


IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:



IV.3.2)Previous publication(s) concerning the same contract



IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no


IV.3.4)Time limit for receipt of tenders or requests to participate

17.1.2012 – 12:00


IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up



IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no


VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no


VI.3)Additional information

The University intends to use an eTendering system in this procurement exercise, therefore this is the preferred method for suppliers to obtain further information and express their interest. Prospective suppliers should follow steps 1-11 below to express their interest and obtain the pre-qualification questionnaire. (NB! suppliers who have previously registered on the In-Tend system as a University of York supplier should go to step 8).
1. Suppliers should register on the In-Tend system at;2. Click the “new user registration” link;
3. Enter the user and business details requested and click “next”;
4. Add your contact details by clicking “add”. Complete the details and click “next”;
5. Click “next” again to confirm the contact details and move to the next screen;
6. Check all registration details are correct and click “Register my Details”;
7. You will receive an email with your user and password details
8. Return to the website and click “login”. Enter your details and click “login”.
9. Click the “current tenders” link and then “show all tenders”
10. To express an interest, click on the relevant tender and then on “express interest”
11. You will receive an email shortly afterwards to confirm that your expression of interest has been received and that the PQQ documents are now available to view on the system.
12. Click on the link provided to re-enter the In-Tend site, click on “my tenders”, then “view tender details”, then “view documents”. This will open the PQQ.
For any support in submitting your expression of interest please contact the helpdesk via email at or by phone on 01332869400.


VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals:
The University of York will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from the address referred to in part 1.1 above. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. [The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside. The award decision before the contract is entered into].


VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:21.11.2011