New Extended District Heating Network Including CHP

New Extended District Heating Network Including CHP

University of Glasgow intends to replace existing steam district heating system with a new extended district heating network including CHP.

United Kingdom-Glasgow: District heating boiler

2013/S 251-439752

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Glasgow
Procurement Office, Level 4, Gilbert Scott Building, University Avenue
Contact point(s): Please make contact through the Public Contracts site to the contact as follows:
For the attention of: Jade Keegan, Quoting Ref: PURCH0998
G12 8QQ Glasgow
Telephone: +44 1413305476
Fax: +44 0000000000

Internet address(es):

General address of the contracting authority: http:\\
Address of the buyer profile:

Electronic access to information: PQQ documents available from Public Contracts Scotland
Electronic submission of tenders and requests to participate: PQQ Documents to be returned via Public Contracts Scotland
Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: PQQ documents available from Public Contracts Scotland

Tenders or requests to participate must be sent to: PQQ Documents to be returned via Public Contracts Scotland

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

PURCH0998 Provision of New Extended District Heating Network Including CHP.
II.1.2)Type of contract and location of works, place of delivery or of performance

Main site or location of works, place of delivery or of performance: Glasgow.

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

PURCH0998PQQ Provision of New Extended District Heating Network Including CHP.
University of Glasgow intends to replace existing steam district heating system with a new extended district heating network including CHP. Then tender is for suitably qualified and experienced companies with a proven track record of delivering large scale (10M GBP plus) district heating systems including CHP on time and within budget whilst engaged under a Design and Build form of contract (D&B). The programme is for works to commence during spring 2014 with completion within 18 months or earlier.
PQQ documents available from Public Contracts Scotland
PQQ returns should be submitted via Public Contracts Scotland, no paper copies will be accepted. Should paper tenders be submitted, they will be rejected. Further to this any questions or communications regarding individual tender exercises must be sent via the Public Contracts Scotland Portal. Tender queries received through any other channel will not be answered. Should users of Public Contracts Scotland have any problems with the web site they should contact website Support Desk, contact details can be found by following the ‘Contact Us’ option on the left hand menu at

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

42515000, 39715200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 18 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See PQQ docs.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See PQQ docs.
III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: See PQQ docs.
III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
See PQQ docs.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

3.2.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Submissions can be created and submitted up to the stated tender deadline. Once the deadline has passed submissions can neither be created nor submitted. It is not advisable for Suppliers to wait until the last moment before creating and dispatching a response in case of any last minute problems. Please note large files should be uploaded as early as possible to ensure transfer before deadline. If a Supplier is having problems uploading to the PCS site, then the University must be informed well in advance and depending upon the merit of the case, the University may arrange for the tender to remain open on the PCS system for a short period after the deadline time stated. System problems do not fall under the University’s remit and should be referred to PCS.
Postbox Security: Postbox submissions cannot be accessed by anyone, including Millstream, (the provider of the Public Contracts Scotland system) until the deadline.
Suppliers should note that when asked to complete a tender document, the document must be submitted in the file type in which it was issued (Word, Excel etc.). Files of any alternative type may only be used where documents are for attachment, rather than completion.
Freedom of Information
The Freedom of Information (Scotland) Act 2002, which came into force on 1.1.2005, designates University of Glasgow as a Scottish public authority and therefore subject to the provisions and obligations in that Act. This means that any person who makes a valid request for information held by University of Glasgow will be entitled to receive it, unless all or part of that information can be withheld by virtue of the exemptions in that Act.
As part of our responsibility under the Act, University of Glasgow may be required to disclose any information held relating to your response to anyone who makes a request under that Act. Such information may only be withheld if it meets one or more of the exemptions or conditions in that Act. Even if an exemption is available University of Glasgow may nevertheless disclose requested information. Information held cannot simply be classified as ‘confidential’ or ‘commercial in confidence’ to enable it to be protected from disclosure.
University of Glasgow may publish the names and contact details of companies who have been issued with a Questionnaire on its website.
Information may also be requested under the Data Protection Act 1998 and the Environmental Information (Scotland) Regulations 2004.
(SC Ref:289368)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Opportunity to Engage with the Local Community
There are several perceived benefits associated with the development of large scale district heating and CHP. The University will embed community benefits options such as the opportunity for apprentices and placements with those bidding for the works through development within the Employers Requirement Documentation. This would explore both the direct labour force and the prospective SME’s that would benefit from working as a sub-contractor on the project.
Sustainable Glasgow and future district heating systems
Sustainable Glasgow is a City wide initiative to develop sustainable energy projects across the City. Sustainable Glasgow has set up a District Heating Strategy Group to develop proposals for an integrated city network, to coordinate major public and private projects currently in planning and development. The project has ambitions for district heating systems, one of which it hopes is the University. The development of the CHP scheme will allow the University to become a catalyst for the west end heat zone. In 2012 the Scottish Government convened the ‘Expert Commission on District Heating’ to consider how to accelerate the uptake of district heating in Scotland, and make recommendations to the Scottish Government. In May 2013 the Government produced a response to this report and on the various recommendations it made. The response concludes that the Scottish Government are fully committed to the development of large scale district heating systems as a means of achieving it carbon reduction targets. Recommendation 7 specifically mentions the higher education sector is for ‘the Scottish Government and other public bodies such as local authorities, NHS Scotland and the higher education sector to adopt a policy of connecting their estates to district heating schemes’. The Scottish Government will have confirmed that they will have a coordinating role in support for district heating and developing the District heating Action Plan as part of their wider heat vision and Draft Heat Generation Policy Statement, which will be published by the end of 2013. Sustainable Glasgow’s mission is:
— Help make Glasgow one of the most sustainable cities in Europe.
— Spread the word of sustainability.
— Be a vital source of information on products and services
— Make Glasgow a more attractive environment to live in.
— Make Glasgow a healthier City.
— Bring individuals, businesses and community groups together and collaborate to improve Glasgow’s social, economic and most importantly environmental issues.
With the intention for our district heating network to link into the wider west end heating, community benefits such as tackling fuel poverty and improving housing are a longer potential term benefit.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:24.12.2013