Newport City Homes HR and Payroll System Tender

Newport City Homes HR and Payroll System Tender

The organisations growth over the last few years and a drive for more effective and efficient processes has determined the need for an integrated solution within Newport City Homes.

United Kingdom-Newport: Software package and information systems

2017/S 237-492271

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Newport City Homes
Nexus House, Mission Court, Lower Dock Street
NP20 2DW
United Kingdom
Telephone: +44 1633381111
NUTS code: UKL21
Internet address(es):Main address:

Address of the buyer profile:

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement


HR and Payroll System.

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Provision on an Integrated HR and Payroll System.

II.1.5)Estimated total value

Value excluding VAT: 195 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKL21

II.2.4)Description of the procurement:

Newport City Homes requirement under this Contract is for an integrated HR and Payroll solution. The organisations growth over the last few years and a drive for more effective and efficient processes has determined the need for an integrated solution within Newport City Homes.

Newport City Homes intention in introducing an Integrated HR and Payroll Management System is to enable the HR/Payroll team, line managers and employees to complete tasks digitally, reducing both time spent on these tasks and costs.

In addition, the introduction of a HR and Payroll Management System should allow the HR/Payroll team to provide a more efficient, consistent, and cost-effective service to managers and employees. Reporting information should be instantly available and accurate; HR will be able to easily identify employee patterns and take action on these (e.g. absence, recruitment and retention), employees will be able to maintain and update their personal information securely themselves at any time, without having to contact the HR team. Similarly, managers will have information about their team readily available to them, anytime, anywhere and on any device.

Newport City Homes are looking at both purchase and lease options and will make a decision following evaluation of the tender submissions.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40
Price – Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 195 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

24 months with a further option of 24 months

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

See ITT.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As stated in the ITT.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/01/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 12/01/2018
Local time: 12:00
Information about authorised persons and opening procedure:

Tenders will be opened following the close of the post box on Sell2wales.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales website at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(WA Ref:74074)

VI.4)Procedures for review

VI.4.1)Review body

Newport City Homes
Nexus House, Mission Court, Lower Dock Street
NP20 2DW
United Kingdom
Telephone: +44 1633381111Internet
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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