Next Generation Sequencing Equipment

Next Generation Sequencing Equipment

The Health Protection Agency are in the process of setting up the first English Next Generation Sequencing Service dedicated to Public Health Microbiology.

UK-London: diagnostic systems

2012/S 221-364343

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Health Protection Agency
61 Colindale Avenue
For the attention of: Norma Robinson
NW9 5EQ London
UNITED KINGDOM
Telephone: +44 2083276675
E-mail: norma.robinson@hpa.org.uk

Internet address(es):

General address of the contracting authority: www.hpa.org.uk

Address of the buyer profile: www.hpa.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

National or federal agency/office
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Next Generation Sequencing Equipment, Maintenance and Consumables.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: London and Bristol.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 5
Justification for a framework agreement, the duration of which exceeds four years: Longer framework due to the cost and lifespan of the equipment which will require bespoke consumables.
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 6 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Health Protection Agency are in the process of setting up the first English Next Generation Sequencing Service dedicated to Public Health Microbiology. The hardware procurement includes high throughput NGS platforms and relevant robotics (which will be subject to a subsequent tender) it is also essential to establish an NGS-specific Laboratory Information Management System (LIMS) in order to provide sample tracking and quality management throughout use.
To ensure resilience and to process samples rapidly during an outbreak the agency is also looking to procure small bench top next generation sequencers.
There are three requirements in this tender.
— small bench top next generation sequencers with maintenance and bespoke consumables. We are looking at purchasing three in the next year with a likelihood of another two over the next three years. Should the technology prove successful it is possible an additional 6 instruments could be acquired for use in the agency’s regional laboratories,
— high throughput NGS platform with maintenance and bespoke consumables. For this lot we are looking at the purchase of two machines, one immediately and one within the following twelve months. It is possible that a third machine may also be acquired at a later date,
— supply of consumables. We are expecting to start with seven 96 well plates per week for high throughput and two 8 sample runs per week for low throughput.
Additionally NHS Blood and Transplant (NHSBT) intend to purchase 2 low throughput machines this year with the potential to purchase a further machines later. Please note that all these systems are still subject to budgetary approval.
II.1.6)Common procurement vocabulary (CPV)

33124110

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Please see tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please see tender documents.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: This agreement will be established for use by the following UK public sector bodies (and any future successors to these organisations):
Ministry or any other national or federal authority, including their regional or local sub-divisions, specifically referring to:
Department of Health.
Health Protection Agency.
NHS Blood and Transplant.
Medicines and Healthcare products Regulatory Agency and other Department of Health Arms Length Bodies (ALB’s) and any other bodies pursuant to the Health and Social Care Bill (in its form which receives Royal Assent), including, but not limited to:
National Institute for Health and Clinical Excellence.
National Treatment Agency for Substance Misuse.
Care Quality Commission.
General Social Care Council.
Human Fertilisation and Embryology Authority.
Human Tissue Authority.
Council for Healthcare Regulatory Excellence.
NHS Business Services Authority.
National Patient Safety Agency.
NHS institute for Innovation and Improvement.
NHS Litigation Authority.
Health and Social Care Information Centre.
NHS Appointments Commission.
Monitor.
Alcohol Education and Research Council.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once): https://hpa.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see tender documents.
Minimum level(s) of standards possibly required: Please see tender documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see tender documents.
Minimum level(s) of standards possibly required:
Please see tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

ITT_527
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 140-233693

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

24.12.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 24.12.2012 – 13:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

This agreement will be established for use by the following UK public sector bodies (and any future successors to these organisations):
Ministry or any other national or federal authority, including their regional or local sub-divisions, specifically referring to:
Department of Health.
Health Protection Agency.
NHS Blood and Transplant.
Medicines and Healthcare products Regulatory Agency and other Department of Health Arms Length Bodies (ALB’s) and any other bodies pursuant to the Health and Social Care Bill (in its form which receives Royal Assent), including, but not limited to:
National Institute for Health and Clinical Excellence.
National Treatment Agency for Substance Misuse.
Care Quality Commission.
General Social Care Council.
Human Fertilisation and Embryology Authority.
Human Tissue Authority.
Council for Healthcare Regulatory Excellence.
NHS Business Services Authority.
National Patient Safety Agency.
NHS institute for Innovation and Improvement.
NHS Litigation Authority.
Health and Social Care Information Centre.
NHS Appointments Commission.
Monitor.
Alcohol Education and Research Council.
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:13.11.2012