NHS Business Services Authority Medical Services Tender

The main requirements of the Medical Service is to make decisions, provide advice, and rationale, on applications against criteria prescribed by the NHS Pensions Regulations.

United Kingdom-Newcastle upon Tyne: Health services

2016/S 115-204454

Social and other specific services – public contracts

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

NHS Business Services Authority
Stella House, Goldcrest Way, Newburn Riverside
Newcastle upon Tyne
NE15 8NY
United Kingdom
Contact person: Jonathan Whitley
Telephone: +44 1912035593
E-mail: jonathan.whitley@nhs.net
NUTS code: UKD42

Internet address(es):Main address: http://www.nhsbsa.nhs.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://nhsbsa.bravosolution.co.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://nhsbsa.bravosolution.co.uk

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

National or federal agency/office

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Medical Services.

Reference number: 16_04_04

II.1.2)Main CPV code

85100000

II.1.3)Type of contract

Services

II.1.4)Short description:

The main requirements of the Medical Service is to make decisions, provide advice, and rationale, on applications against criteria prescribed by the NHS Pensions Regulations, the NHS Injury Benefits Regulations and the NHSBSA for Ill Health Retirement, Deferred Benefit, Permanent Injury Benefit and Temporary Injury Allowance.

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

85141000

85147000

85148000

85121200

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

For information, the NHS Pensions Division of the NHS Business Services Authority is located in Fleetwood, Lancashire.

II.2.4)Description of the procurement:

The main requirements of the Medical Service are:

— making decisions, providing advice and rationale on applications against criteria prescribed by the NHS Pension and NHS Injury Benefit Regulations, and the NHSBSA, for Ill Health Retirement, Deferred Benefit, Permanent Injury Benefit and Temporary Injury Allowance;

— consideration of evidence to support the above applications;

— completion of reports, including decisions, rationale and advice to the NHSBSA, the details of which may also be subject to external scrutiny, e.g. Ombudsman;

— interpretation and advice to the NHSBSA on clinical evidence;

— follow-up liaison with the NHSBSA in relation to applications;

— provision of a quality-control regime, including audit and a complaints function;

— provision of management information as required;

— liaison with NHSBSA and if directed, liaison with relevant organisations to support the provision of further evidence;

— full administration of the service;

— assisting with appeals/disputes.

II.2.6)Estimated value

Value excluding VAT: 8 000 000.00 GBP

II.2.7)Duration of the contract or the framework agreement

Duration in months: 84

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The contract is for a minimum term of 4 years with an option to extend for a further 3 years.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.4)Objective rules and criteria for participation

List and brief description of rules and criteria:

The full details are available in the tender documentation.

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession

Reference to the relevant law, regulation or administrative provision:

The economic operator shall ensure all medical decisions and advice is only discharged by a Registered Medical Practitioner who holds as a minimum a diploma in occupational medicine (D Occ Med) or EEA Equivalent; or is an Associate of the Faculty of Occupational Medicine (AFOM) or EEA equivalent.

III.2.2)Contract performance conditions:

The Supplier shall either:

(i) employ each Registered Medical Practitioner to make decisions; or

(ii) contract directly with each Registered Medical Practitioner to make decisions.

Registered Medical Practitioner is defined in the draft services description, accessible via the Authority’s e-tendering web portal (BRAVO).

Further details are available in the tender documentation.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Form of procedure

Procedure involving negotiations

IV.1.3)Information about framework agreement

IV.1.10)Identification of the national rules applicable to the procedure:

IV.1.11)Main features of the award procedure:

The procedure will involve an initial pre-qualification stage to select and short-list interested economic operators. The shortlisted economic operators will then be invited to submit initial tenders. If the NHSBSA does not decide to award the contract on the basis of those initial tenders, economic operators may be invited to negotiate and to submit subsequent tenders. The NHSBSA may down-select economic operators at one or more stages during the tendering and negotiation phase.

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2016/S 048-079952

IV.2.2)Time limit for receipt of tenders or requests to participate / Time limit for receipt of expressions of interest

Date: 18/07/2016

Local time: 12:00

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

Section VI: Complementary information

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

The procurement documents (the PQQ, contract documents and ITTN) can be accessed by registering on the eSourcing Portal (BRAVO) athttps://nhsbsa.bravosolution.co.uk and creating a user-name and password.

To register on BRAVO, select the ‘Click here to register’ link. Accept the terms and conditions and select “continue’. Enter business and user details. Note the user-name and select ”save’ when complete. An email will be sent with a unique password (to be kept secure). Follow the instructions on BRAVO to select the Medical Services PQQ.

If further assistance is required, detailed on-line help is available, by telephone: +44 800 368 4850; or by e-mail: help@bravosolution.co.uk

The NHSBSA is not bound to award a contract as a result of this process. The NHSBSA will not be liable for any costs incurred by an economic operator in participating in this process, including in the event of termination or amendment by the NHSBSA.

VI.4)Procedures for review

VI.4.1)Review body

NHS Business Services Authority
Stella House, Goldcrest Way, Newburn Riverside
Newcastle upon Tyne
NE15 8NY
United Kingdom
Telephone: +44 1912325371
Fax: +44 01912322480

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

In accordance with Part 3 (Remedies) of the Public Contracts Regulations 2015 (S.I. 2015/102).

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

14/06/2016

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