NHS Continuing Healthcare Brokerage and Financial Management Service

NHS Brent, NHS Harrow and NHS Hillingdon Clinical Commissioning Groups (CCGs) wish to commission an efficient, cost effective brokerage and invoice management service for the Continuing Healthcare (CHC) service in their communities.

United Kingdom-Salford: Administration services

2015/S 049-085613

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Shared Business Services Ltd (NHS SBS)
05280446
Halyard Court, 31 Broadway, The Quays
For the attention of: Tom Baker
M50 2UW Salford
UNITED KINGDOM
Telephone: +44 1612123950
E-mail: tom_baker@nhs.net

Internet address(es):

Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/39

Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=11800&B=NHSSBS

Electronic submission of tenders and requests to participate: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=11800&B=NHSSBS

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

NHS Brent, NHS Harrow and NHS Hillingdon Clinical Commissioning Groups
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Continuing Healthcare Brokerage and Financial Management Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: London.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

II.1.6)Common procurement vocabulary (CPV)

75100000, 79990000, 75000000, 79000000, 79500000, 79900000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The CCGs want to commission a service that provides fast and responsive placement of patients, while working closely with the CCGs‘ CHC clinical assessment teams. There is also a requirement for a single point of access into the service and the timely payment of invoices in line with the CCGs‘ Funding Protocol. The Contract will be awarded for an initial period of 3 years with an option to extend for a further 2 years at the discretion of the Contracting Authority.
The CCGs are offering a contract to the successful bidder to:
— Make care home placements and domiciliary care arrangements on behalf of patients in the most cost effective and efficient manner possible while giving patients the best service possible;
— Facilitate the payment of Nursing and Domiciliary Care Providers in line with the Contracting Authority’s authorisation process and funding protocol for the identified group of patients;
— Monitor Funded Nursing Care and Continence patients activity and to make payments in line with the Contracting Authority’s authorisation process and funding protocol; and
— To provide a single point of access for the CHC service.
Estimated value excluding VAT: 1 500 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: After the initial 36 month contract term, there will be 1 option to extend for an additional 2 years at the discretion of the Contracting Authority.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 036 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details will be included in the procurement documentation available for download from EU supply eTenderingportal: https://nhssbs.eu-supply.com

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be included in the procurement documentation available for download from EU supply eTenderingportal: https://nhssbs.eu-supply.com

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Details will be included in the procurement documentation available for download from EU supply eTenderingportal: https://nhssbs.eu-supply.com

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Details will be included in the procurement documentation available for download from EU supply eTenderingportal: https://nhssbs.eu-supply.com

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: Details will be included in the procurement documentation available for download from EU supply eTenderingportal: https://nhssbs.eu-supply.com

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Details will be included in the procurement documentation available for download from EU supply eTenderingportal: https://nhssbs.eu-supply.com

Minimum level(s) of standards possibly required:

Details will be included in the procurement documentation available for download from EU supply eTenderingportal: https://nhssbs.eu-supply.com

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

20143

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 20-032449 of 29.1.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

24.4.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 24.4.2015 – 12:00

Place: For the attention of: Tom Baker

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Expressions of Interest are now invited from potential bidders intending to participate through the procurement process. To register your interest and access the procurement documents (service specification, bidder instructions, bidder application questionnaire, etc.) please access the electronic procurement portal EU-Supply available at https://nhssbs.eu-supply.com Once you have logged into the EU-Supply Portal, SEARCH FOR TENDER REFERENCE 20143 (Continuing Healthcare Brokerage and Financial Management Service).

A bidder briefing, to ensure good understanding of the service requirements and procurement process will held at 12:30 on Wednesday 25^th March in Harrow. For further details, please confirm your attendance via EU Supply.

**The deadline for submissions of tenders, which must be submitted through the eu-supply portal, is 12:00 noon, Friday 24.4.2015**

Registration on EU-Supply is FREE. Detailed guidance on how to access and respond to the opportunity is available in the ‘Quick Guide for Suppliers‘ which can be downloaded from the main portal login page: https://nhssbs.eu-supply.com (follow link: ‘Quick Guide for Suppliers‘).

If you need technical support to register and use the EU-Supply Portal, please contact the EU-Supply Help-desk on +44 8008402050 or support@eu-supply.com.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: OJEU procedures include a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to bidders. This period allows unsuccessful bidders to seek further debriefing from the contracting authority before the contract is entered into. Such information should be requested from NHS SBS.

VI.4.3)Service from which information about the lodging of appeals may be obtained

NHS Shared Business Services
Halyard Court, Chandlers Point, 31 Broadway
M50 2UW Salford
UNITED KINGDOM
Telephone: +44 1612122420

VI.5)Date of dispatch of this notice:

6.3.2015