NHS Digital Tender for Terminology Solution
The Terminology Solution is required to store and link definitions in the use of clinical classifications, coding and terminology across the NHS and wider UK Health and Care sector.
United Kingdom-Leeds: Software package and information systems
2020/S 061-146754
Contract notice
Services
Directive 2014/24/EU
Section I: Contracting authority
I.1)Name and addresses
Postal address: 1 Trevelyan Square, Boar Lane
Town: Leeds
NUTS code: UK
Postal code: LS1 6AE
Country: United Kingdom
Contact person: Rob Elliott
E-mail: robert.elliott1@nhs.net
Telephone: +44 7825053717
I.2)Information about joint procurement
I.3)Communication
I.4)Type of the contracting authority
I.5)Main activity
Section II: Object
II.1.1)Title:
Terminology Solution (TS)
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:
The terminology solution (TS) is required to store and link definitions in the use of clinical classifications, coding and terminology across the NHS and wider UK Health and Care sector.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
The British Islands.
II.2.4)Description of the procurement:
The Terminology Solution (TS) is required to store and link definitions in the use of clinical classifications, coding and terminology across the NHS and wider UK Health and Care sector. Key attributes and functionalities of the TS are as follows:
• The ability to automatically download, through an API, updates to terminologies and classifications and hold alongside the current deployed version.
• The ability to manage centrally distributed terminologies and classifications alongside localised and/or organisation and use-case specific value sets and mappings.
• The ability to intelligently search and validate terminology and classification concepts dynamically from within an operational system.
• The ability to set constrained queries (e.g. SNOMED CT Reference sets) and link the output to an operational system or central data definition source.
• The ability to manage and maintain FHIR based code systems, concept maps, and value sets in the terminology server.
• The ability to include vocabularies, reference set definitions and enumerations of small value lists.
• The ability to intelligently search and validate other reference data including vocabularies, reference set definitions, value lists and maps.
Please note that this requirement is being procured through the open procedure and shall be awarded and delivered as framework agreement (FA).
The FA has an estimated value of GBP 9.3 m. Of this figure, GBP 0.3 m is the estimated value of the NHS Digital call off spend. The remaining £9m is an estimated figure for the call-off spend of all other organisations outside of NHS Digital, covering the health and social care sector. NHS Digital will have no role in determining, controlling or administering this estimated GBP 9 m of spend.
II.2.5)Award criteria
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
II.2.10)Information about variants
II.2.11)Information about options
Details of options and variants will be described and explained within the tender documentation.
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
As per the NHS Digital tender and contractual documentation to be supplied via the Bravo webportal.
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.2.2)Contract performance conditions:
As per the NHS Digital tender and contractual documentation to be supplied via the Bravo webportal.
III.2.3)Information about staff responsible for the performance of the contract
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The Framework shall be for 48 months.
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about electronic workflows
VI.3)Additional information:
Suppliers should bear in mind when responding that NHS Digital requires that any eventual contract will enable other organisations across the health and social care system to purchase licences/subscriptions in their own right (in addition to the licences/subscriptions that NHS Digital purchases for its own needs).
The following link is provided to a UK Government website which provides a vision of the health and social care system.
The full list of organisations and associated bodies can be found within the tender and contractual documentation.
VI.4.1)Review body
Postal address: Trevelyan Square
Town: Leeds
Postal code: LS1 6AE
Country: United Kingdom
E-mail: robert.elliott1@nhs.net
Telephone: +44 7825053717Internet address: https://digital.nhs.uk
VI.4.2)Body responsible for mediation procedures
Postal address: Trevelyan Square
Town: Leeds
Postal code: LS1 6AE
Country: United Kingdom
E-mail: robert.elliott1@nhs.net
Telephone: +44 7825053717Internet address: https://digital.nhs.uk
VI.4.3)Review procedure
The authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of a contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the authority as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2015 (SI 2015 No. 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must generally be brought within 30 days. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Authority has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months of the contract being entered into. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Authority to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into
VI.4.4)Service from which information about the review procedure may be obtained
Postal address: Trevelyan Square
Town: Leeds
Postal code: LS1 6AE
Country: United Kingdom
E-mail: robert.elliott1@nhs.net
Telephone: +44 7825053717Internet address: https://digital.nhs.uk
VI.5)Date of dispatch of this notice: