NHS Forth Valley order communication systems

NHS Forth Valley order communication systems

These application(s) will act as feeder systems for a wider work programme to deliver a clinical portal to provide timely, safe and efficient patient clinical assessment, advice, diagnostic results and referral services information.

UK-Stirling: IT services: consulting, software development, Internet and support

2012/S 104-173909

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Forth Valley NHS
Trust Headquarters, Carseview Castle Business Park
Contact point(s): Procurement Dept
For the attention of: Robert Jarvis
FK9 4SW Stirling
UNITED KINGDOM
Telephone: +44 1786463031

Internet address(es):

General address of the contracting authority: http://www.nhsforthvalley.com

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00067

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

NHS Forth Valley order communication systems.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Forth Valley.
NUTS code UKM2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

NHS Forth Valley is seeking to award a contract for clinical applications with a specific focus on order communications/results reporting.
These application(s) will act as feeder systems for a wider work programme to deliver a clinical portal to provide timely, safe and efficient patient clinical assessment, advice, diagnostic results and referral services information. A key benefit we are aiming to achieve is to use these products to drive down operational cost. It is essential that the Service provider collaborates closely with other NHS Forth Valley contractors to ensure that the clinical applications are fully integrated with relevant internal and external systems and operates effectively within the technical infrastructure of the organisation. Service providers may also be expected to provide support for the applications contained within this lot.
Purpose of the order communications reporting contract NHS Forth Valley laboratory services process approximately 1 000 000 requests every year. Radiology services undertake 150 000 referrals every year and cardiology service process 25 000 requests annually. Requests come from both primary and secondary care in roughly equal proportions.
NHS Forth Valley currently has a mixed paper/electronic process for requesting and reporting tests.
The aim of this project would be to move to an online test requesting & reporting system across NHSFV primary & secondary care services and to replace the current paper-based process.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland web site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=229744.

The awarding authority has indicated that it will accept electronic responses to this notice via a “Tender Submission Postbox” facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=229744.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

72000000, 72250000, 72260000, 48000000, 48810000, 72500000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 150 000 and 600 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: A pre-qualification questionnaire (‘PQQ’) will be issued to all interested economic operators that respond within the time limit set out at Section IV.3.4 detailing the requirements and information to be provided in relation to the personal situation of economic operators. The PQQ is available to download from the Public Contracts Scotland web site.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: A pre-qualification questionnaire (‘PQQ’) will be issued to all interested economic operators that respond within the time limit set out at Section IV.3.4 detailing the conditions for participation in respect of the economic operator’s economic and financial capacity. The PQQ is available to download from the Public Contracts Scotland web site.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
A pre-qualification questionnaire (‘PQQ’) will be issued to all interested economic operators that respond within the time limit set out at Section IV.3.4 detailing the conditions for participation in respect of the economic operator’s technical capacity. The PQQ is available to download from the Public Contracts Scotland web site.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

2.7.2012 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

16.7.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

(SC Ref:229744).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days, (or a minimum of 15 clear calendar days if the communication method used is not electronic) between the date on which the Authority despatches, to economic operators who submitted a tender or (where no deselection notification has previously been given) applied to be selected to tender, the notice(s) of its decision in relation to the award of a contract (or conclusion of a framework agreement as the case may be) (the “standstill notice”) and the date on which the Authority proposes to conclude the relevant contract or framework agreement. This period allows economic operators in receipt of a standstill notice from the Authority to submit a written request for information in relation to the award process from the Authority before the relevant contract or framework agreement is concluded. In the event that an economic operator submits a written request for information to the Authority within the relevant standstill period, the Authority shall respond to such a request within 15 calendar days of receipt, and in doing so shall provide the following information: (a) for economic operators who did not submit a tender, the reason why that economic operator was unsuccessful; and (b) for a economic operator who submitted a tender, (other than a tenderer which has already received a valid standstill notice from the Authority) the name of the economic operator to be awarded the contract, (or the parties to the framework agreement, if relevant). Such additional information should be requested from the address at section 1.1. Where an economic operator is dissatisfied with the Authority’s response to its request for information, or considers that the Agreement has been concluded in breach of The Public Contracts (Scotland) Regulations 2006, that economic operator is advised to promptly seek independent legal advice. Various different limitations on the time available to raise proceedings may be applicable, depending on the nature of an economic operator’s claim, and the issue in respect of which redress is sought. Time limits for bringing a claim vary from 30 days to 6 months.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:31.5.2012