NHS Framework for Supply of Desserts and Snacks

NHS Supply Chain acting as agent for NHS Business Services Authority
NHS Supply Chain, Foxbridge Way
For the attention of: Fiona Kinnison
WF6 1TL Normanton
UNITED KINGDOM
Telephone: +44 7825242268
E-mail: fiona.kinnison@supplychain.nhs.uk
Fax: +44 1924328744

Internet address(es):

General address of the contracting authority: www.supplychain.nhs.uk

Further information can be obtained from: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

Tenders or requests to participate must be sent to: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

National or federal agency/office

Health

The contracting authority is purchasing on behalf of other contracting authorities: yes

Desserts and Snacks.

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Various locations in UK.

NUTS code UK

The notice involves the establishment of a framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 36

Duration of the framework agreement

Duration in years: 3

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 29 810 527 GBP

Desserts and snacks for both retail and patient feeding needs to address individually wrapped pre-portion dessert and snack requirements for the NHS. Including but not limited to Crisps Retail and Patient Biscuits Retail Confectionery Patient Feeding Cakes Muffins and Confectionery Retail Cakes Flapjacks and Muffins Custard Dessert Mixes Jelly Crystals Pie Fillings Preserves and Spreads and Individual Pre-Portioned Desserts.

15000000, 15833100, 15312300, 15821200, 15820000, 15612410, 15893200, 15842200, 15626000, 15612420, 15332200, 15831600, 15842000,15332400, 15842300, 15833100, 15842220, 15812200, 15810000

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

Variants will be accepted: yes

This is an estimate only as precise quantities of likely purchases are unknown. It is anticipated that in the first year of the Framework Agreement the value of purchases will be in the region of GBP 7 080 000 however this is approximate only. The figures below for the total estimated value are based on the full term of the Framework Agreement if extended.
Estimated value excluding VAT: 29 810 527 GBP

Options: yes
Description of these options: This Framework Agreement will have the option to extend for a maximum of 12 months in addition to the initial three year period upon review.

Duration in months: 36 (from the award of the contract)

Crisps in a range of ingredients and flavours for both retail and patient feeding.

15000000, 15312300

This is an estimate only as precise quantities of likely purchases are unknown. It is anticipated that in the first year of the Framework Agreement the value of purchases will be in the region of GBP 370 000 however this is approximate only. The figures below for the total estimated value are based on that initial expenditure.
NHS Supply Chain anticipates appointing the 3 highest scoring Applicants per product line to the Framework Agreement should there be 3 suitable Applicants.
Estimated value excluding VAT: 1 557 895 GBP

Premium pre-packed sweet and savoury biscuits and crackers for retail purposes.

15000000, 15821200, 15820000

This is an estimate only as precise quantities of likely purchases are unknown. It is anticipated that in the first year of the Framework Agreement the value of purchases will be in the region of GBP 180 000 however this is approximate only. The figure below for the total estimated value is based on the full term of the Framework Agreement if extended.
NHS Supply Chain anticipates appointing the 3 highest scoring Applicants per product line to the Framework Agreement should there be 3 suitable Applicants.
Estimated value excluding VAT: 757 895 GBP

Patient pre-packed biscuits including sweet and savoury biscuits and crackers which cater for the varied dietary requirements of patients.

15000000, 15821200, 15820000

This is an estimate only as precise quantities of likely purchases are unknown. It is anticipated that in the first year of the Framework Agreement the value of purchases will be in the region of GBP 3 300 000 however this is approximate only. The figure below for the total estimated value is based on the full term of the Framework Agreement if extended.
NHS Supply Chain anticipates appointing the 3 highest scoring Applicants per product line to the Framework Agreement should there be 3 suitable Applicants.
Estimated value excluding VAT: 13 894 737 GBP

Retail confectionery for the purpose of vending and general retail purposes.

15000000, 15842000, 15842300, 15842220, 15842200

This is an estimate only as precise quantities of likely purchases are unknown. It is anticipated that in the first year of the Framework Agreement the value of purchases will be in the region of GBP 555 000 however this is approximate only. The figure below for the total estimated value is based on the full term of the Framework Agreement if extended.
NHS Supply Chain anticipates appointing the 3 highest scoring Applicants per product line to the Framework Agreement should there be 3 suitable Applicants.
Estimated value excluding VAT: 2 336 842 GBP

Individual pre-portion cakes, muffins and confectionery which cater for the varied dietary requirements of patients.

15000000, 15842000, 15842300, 15842220, 15821200

This is an estimate only as precise quantities of likely purchases are unknown. It is anticipated that in the first year of the Framework Agreement the value of purchases will be in the region of GBP 320 000 however this is approximate only. The figure below for the total estimated value is based on the full term of the Framework Agreement if extended.
NHS Supply Chain anticipates appointing the 10 highest scoring Applicants per product line to the Framework Agreement.
Estimated value excluding VAT: 1 347 368 GBP

Cakes, flapjacks and muffins for vending and general retail purposes.

15000000, 15842000, 15842300, 15842220, 15842200

This is an estimate only as precise quantities of likely purchases are unknown. It is anticipated that in the first year of the Framework Agreement the value of purchases will be in the region of GBP 100 000 however this is approximate only. The figure below for the total estimated value is based on the full term of the Framework Agreement if extended.
NHS Supply Chain anticipates appointing the 10 highest scoring Applicants per product line to the Framework Agreement should there be 10 suitable Applicants.
Estimated value excluding VAT: 421 053 GBP

Custard which enables the making of pre portion desserts.

15000000, 15893200, 15626000

This is an estimate only as precise quantities of likely purchases are unknown. It is anticipated that in the first year of the Framework Agreement the value of purchases will be in the region of GBP 360 000 however this is approximate only. The figure below for the total estimated value is based on the full term of the Framework Agreement if extended.
NHS Supply Chain anticipates appointing the highest scoring Applicant for this Lot to the Framework Agreement should there be 1 suitable Applicant.
Estimated value excluding VAT: 1 515 789 GBP

Dessert mixes in a range of flavours, which enables the making of pre portion desserts.

15000000, 15893200, 15626000

This is an estimate only as precise quantities of likely purchases are unknown. It is anticipated that in the first year of the Framework Agreement the value of purchases will be in the region of GBP 250 000 however this is approximate only. The figure below for the total estimated value is based on the full term of the Framework Agreement if extended.
NHS Supply Chain anticipates appointing the highest scoring Applicant for this Lot to the Framework Agreement should there be 1 suitable Applicant.
Estimated value excluding VAT: 1 052 633 GBP

Jelly crystals which enables the making of pre portion desserts.

15000000, 15893200

This is an estimate only as precise quantities of likely purchases are unknown. It is anticipated that in the first year of the Framework Agreement the value of purchases will be in the region of GBP 105 000 however this is approximate only. The figure below for the total estimated value is based on the full term of the Framework Agreement if extended.
NHS Supply Chain anticipates appointing the highest scoring Applicant for this Lot to the Framework Agreement should there be 1 suitable Applicant.
Estimated value excluding VAT: 442 105 GBP

Pie fillings in a range of flavours.

15000000, 15893200, 15332400

This is an estimate only as precise quantities of likely purchases are unknown. It is anticipated that in the first year of the Framework Agreement the value of purchases will be in the region of GBP 70 000 however this is approximate only. The figure below for the total estimated value is based on the full term of the Framework Agreement if extended.
NHS Supply Chain anticipates appointing the highest scoring Applicant for this Lot to the Framework Agreement should there be 1 suitable Applicant.
Estimated value excluding VAT: 294 737 GBP

Preserves and spreads including Caramelised Spread, Honey, Jam, Marmalade, Lemon Curd and Peanut Butter.

15000000, 15332200, 15831600

This is an estimate only as precise quantities of likely purchases are unknown. It is anticipated that in the first year of the Framework Agreement the value of purchases will be in the region of GBP 1 150 000 however this is approximate only. The figure below for the total estimated value is based on the full term of the Framework Agreement if extended.
NHS Supply Chain anticipates appointing the 3 highest scoring Applicants per product line to the Framework Agreement should there be 3 suitable Applicants.
Estimated value excluding VAT: 4 842 105 GBP

Individual pre-portioned desserts including Fruit Pots, Jelly Pots, Rice Puddings and Custards.

15000000, 15332400, 15820000, 15842220, 15833100

This is an estimate only as precise quantities of likely purchases are unknown. It is anticipated that in the first year of the Framework Agreement the value of purchases will be in the region of GBP 320 000 however this is approximate only. The figure below for the total estimated value is based on the full term of the Framework Agreement if extended.
NHS Supply Chain anticipates appointing the 3 highest scoring Applicants per product line to the Framework Agreement should there be 3 suitable Applicants.
Estimated value excluding VAT: 1 347 368 GBP

Parent company or other guarantees may be required in certain circumstances. Further details will be in the tender documents.

Please see tender documents.

The Contracting Authority reserves the right to require groupings of entities to take a particular form or to require one party to undertake primary legal liability or to require that each party undertakes joint and several liability.

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: “conditions The Framework Agreement includes obligations with respect to environmental issues and a requirement for successful suppliers to comply with the NHS Supply Chain Code of Conduct.
“.

Information and formalities necessary for evaluating if the requirements are met: SUBMISSION OF EXPRESSION OF INTEREST AND PROCUREMENT SPECIFIC INFORMATION:
Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement-specific information (if required) through the NHS Supply Chain eTendering portal as follows:
Access to this system will be granted when Applicants have expressed an interest to a Contract Notice on the NHS Supply Chain procurement portal using the ISS System.
REGISTRATION
1.

Use URL http://procurement.supplychain.nhs.uk/ISS/ to access the NHS Supply Chain Procurement portal.

2.
If not yet registered:
– Click on the ‘NOT REGISTERED YET’ link to access the registration page.
– Complete the registration pages as guided by the mini guide found on the landing page.
PORTAL ACCESS
If registration has been completed:

– Login with URL http://procurement.supplychain.nhs.uk/ISS/ .

– Click on the ‘SUPPLIER DASHBOARD’ icon to open the list of new procurement events.
Tasks to complete on the system:
EXPRESSION OF INTEREST
– View Contract Notice content by clicking on the ‘VIEW NOTICE’ button for the procurement event. This opens a PDF document.
– Express an interest by clicking on the ‘EXPRESS INTEREST’ button.
– To start the response process after the expression of interest has been done select the ‘MY ACTIVE OPPORTUNITIES’ option and click on the ‘APPLY’ button.
– Select the procurement event from the list by clicking on the description
– In the detail view click on the orange coloured ‘FRAMEWORK AGREEMENT’ button to start responding to the tender.
HEADER LEVEL REQUIREMENTS: Applicants are required to read all Framework Header Documents which can be accessed using the ‘NHS SC HEADER DOCUMENTS’ button which is located in the ‘SELECT FRAMEWORK’ tab.
Applicants are required to upload the documents requested using the ‘SUPPLIER HEADER DOCUMENTS’ button which is located in the ‘SELECT FRAMEWORK’ tab.
The ‘FRAMEWORK QUESTIONNAIRE’ tab has no requirement for completion in this tender.
LOT LEVEL REQUIREMENTS: A preview of the Lot line details can be viewed using the ‘LOT HEADER’ tab by selecting the Lot and using the ‘LOT LINE INFORMATION’ button. In order to respond to a Lot Applicants must select the relevant Lot and then use the ‘EXPRESS INTENT’ button. This expression of intent does not place any obligation on the Applicant to respond the action unlocks the ability to respond.
There are no documents in the ‘NHS SC LOT DOCUMENTS’ tab in the ‘LOT HEADER’ tab for this tender.
The ‘SUPPLIER LOT DOCUMENTS’ button in each of the ‘LOT HEADER’ tabs has no requirement for completion in this tender.
Complete price offers per line for the Lot by completing the required fields for the lines the Applicant wants to include in the bid using the ‘LOT LINE DETAIL’ tab. There are a number of mandatory fields to complete on a product line basis these are highlighted in yellow in the ‘LOT LINE DETAIL’ tab. Applicants are required to answer all mandatory Lot specific questions found in the ‘LOT EVALUATION CRITERIA’ tab.
The ‘LOT QUESTIONNAIRE’ tab has no requirement for completion in this tender.
Applicants are then required to click on the ‘TERMS AND CONDITIONS’ button in the ‘SUBMIT INDIVIDUAL LOT RESPONSE(S)’ tab to view and accept the ISS Terms and Conditions.
Finally Applicants are required to click on the ‘SUBMIT RESPONSE TO SELECTED LOT’ button in the ‘SUBMIT INDIVIDUAL LOT RESPONSE(S)’ tab to submit their response for the Lot.
The actions above must be repeated for each individual Lot an Applicant wishes to respond to.
Applicants are able to view their submission using the ‘SUPPLIER SUBMISSION REPORT’ button found in the ‘SUBMIT INDIVIDUAL LOT RESPONSE(S)’ tab. If the Applicant wishes to update their response before the Tender Closing Date and Time is reached it can do so by amending the response and resubmitting. Only the latest submission will be available to NHS Supply Chain after the Tender Closing Date.

Open

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

An electronic auction will be used: yes
Additional information about electronic auction:

Prior information notice

Notice number in the OJEU: 2014/S 203-358716 of 22.10.2014

13.4.2015 – 15:00

English.

in days: 200 (from the date stated for receipt of tender)

Date: 14.4.2015 – 9:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Only the NHS Supply Chain contract owner or delegate.

Please note that the maximum number of Applicants as set out in II.1.4 is an estimate only. Applicants should refer to section 9.2 of the Invitation to Tender for details of the scoring process to be used to assess the Applicants to be appointed to the Framework Agreement.
The term of contracts formed under the Framework Agreement may continue beyond the end of the term of the Framework Agreement itself. NHS Supply Chain expects to provide successful Applicants with the opportunity to offer additional savings to customers through the provision of discounted pricing value added offerings and commitment/bulk buy initiatives.
NHS Supply Chain will consider for inclusion in the Framework Agreement additional lines that fall within the scope of the specification from those Applicants who are appointed to a product line/Lot.
NHS Supply Chain will share savings information in order to assist its customers with making informed procurement decisions.
Non-Direct Contract Products
Lot 1 Crisps Lot 2 Retail Biscuits Lot 3 Patient Biscuits Lot 4 Retail Confectionery’ Lot 11 Preserves and Spreads Lot 12 Individual Pre-Portioned Desserts
Applicants may tender for one more than one or all of the products contained within the each Lot. The product lines within the Lots will be awarded on a product line by product line basis. NHS Supply Chain will award to the top 3 highest scoring Applicants for each product line should there be 3 suitable Applicants per product line. Each Lot will be evaluated on the Stock supply route
Lot 5 Patient Cakes Muffins and Confectionery Lot 6 Retail Cakes Flapjacks and Muffins
Applicants may tender for one more than one or all of the products contained within the Lots. The product lines within the Lots will be awarded on a product line by product line basis. NHS Supply Chain will award to the top 10 highest scoring Applicants for each product line should there be 10 suitable Applicants per product line. The Lots will be evaluated on the E-Direct supply route but it is also a mandatory requirement for all Applicants to also provide Stock route prices.
Lot 7 Custard Lot 8 Dessert Mixes Lot 9 Jelly Crystals Lot 10 Pie Fillings
It is a mandatory requirement for Applicants to tender for all of the products contained within each of the Lot(s) for which they wish to be considered for. NHS Supply Chain will award to the top highest scoring Applicant for each Lot should there be 1 suitable Applicant per Lot. Each Lot will be evaluated on the Stock supply route.
NHS Supply Chain intends to enter into arrangements under which it will be entitled to purchase supplies and/or services which it will make available for purchase by 1) any NHS Trust; 2) any other NHS entity; 3) any government department agency or other statutory body and/or 4) any private sector entity active in the UK healthcare sector. Only NHS Supply Chain can order from the Framework Agreement and enter into contracts under it.
Tenders and all supporting documentation for the contract must be priced in sterling and written in English. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts. NHS Supply Chain is not liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. NHS Supply Chain reserves the right to terminate the procurement process (or part of it) to change the basis of and the procedures for the procurement process at any time or to procure the subject matter of the contract by alternative means if it appears that it can be more advantageously procured by alternative means. The most economically advantageous or any tender will not automatically be accepted.

All communications must be made through NHS Supply Chain’s eTendering portal at http://procurement.supplychain.nhs.uk/ISS/ using the Message Centre facility linked to this particular contract notice.

Refer to point VI.4.2

Body responsible for mediation procedures

Not applicable

Precise information on deadline(s) for lodging appeals: Any appeals under this process should be addressed to the contact in point I.1.

25.2.2015