NHS Hand Sanitizer Tender

“Liquid Hygiene Products (“LHP”) (Alcohol Hand Rub Liquid Soap and Concentrated Detergent) for the Pandemic Influenza Preparedness Programme (PIPP)”.

UK-Normanton: hand sanitizer

2012/S 230-378822

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Supply Chain acting as agent for NHS Business Services Authority
NHS Supply Chain, Foxbridge Way
For the attention of: Carol Callister
WF6 1TL Normanton
UNITED KINGDOM
Telephone: +44 7825281933
E-mail: carol.callister@supplychain.nhs.uk

Internet address(es):

General address of the contracting authority: www.supplychain.nhs.uk

Further information can be obtained from: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/iss/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/iss/

Tenders or requests to participate must be sent to: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/iss/

I.2)Type of the contracting authority

National or federal agency/office

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

“Liquid Hygiene Products (“LHP”) (Alcohol Hand Rub Liquid Soap and Concentrated Detergent) for the Pandemic Influenza Preparedness Programme (PIPP)”.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: “Various locations in UK”.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 5
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 726 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

As part of the PIPP the Department of Health and the NHS Business Services Authority (NHS BSA) recognisethe potential need to procure LHP to top up the existing stockpile levels which would be distributed in the eventof a pandemic flu outbreak or any other health related emergency across the UK and NHS Supply Chain hasbeen appointed to conduct the procurement under the Open procedure in accordance with The Public ContractRegulations 2006 as updated or amended (the “Regulations”).
The LHP form part of a suite of infection control measures to minimise exposure to and reduce the transmissionviruses within healthcare settings.
Under this procurement the following lots will be procured:
Lot 1 – Alcohol hand rub (approximate size 500ml although sizes tendered between 350ml – 600ml will beacceptable) – approximate value 519 905 GBP (plus or minus 10 %).
Lot 2 – Liquid hand soap (approximate size 1000ml although sizes between 800ml – 1200ml will be acceptable)- approximate value 163 803 GBP (plus or minus 10 %).
Lot 3 – Concentrated Detergent (sizes should be tendered for either 1 litre and / or 5 litre with no variation fromeither) – approximate value 42 298 GBP (plus or minus 10 %).
The purpose of the Framework Agreement is to appoint up to a maximum of 5 suppliers per lot with whom NHSSupply Chain will enter into arrangements to purchase LHP products in the event of a pandemic to top up theexisting stockpile levels to meet the likely requirements of a full ‘reasonable worst case’ influenza pandemic.The duration of the Framework Agreement will be 48 months.
Tenderers appointed to the Framework Agreement will deliver the LHP stock to prescribed DHL (or othernominated) Depots. In the event of a pandemic NHS Supply Chain will provide the tenderers with an orderdetailing the relevant DHL (or other nominated) Depot and the relevant volume (up to the maximum volumestated in the OJEU notice as more particularly described in the Delivery Schedule attached to the Invitationto Tender at (Appendix 8) to be delivered to each relevant DHL (or other nominated) Depot in the followinglocations: Yorkshire Oxfordshire Warwickshire Cambridgeshire Leicestershire Lancashire Suffolk and in singlelocations in Northern Ireland Scotland and Wales.
In the event of a pandemic or any other health related emergency the LHP stock will be distributed by NHSSupply Chain on the instructions of the Department of Health.
Please refer to the Invitation to Tender for more details.

II.1.6)Common procurement vocabulary (CPV)

33741300, 33711900, 39830000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 726 000,00 GBP

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Alcohol Hand Rub

1)Short description

Alcohol hand rub (approximate size 500ml although sizes tendered between 350ml – 600ml will be acceptable) – volume 124 280 litres plus or minus 10 %.

2)Common procurement vocabulary (CPV)

33741300

3)Quantity or scope

Whilst it is anticipated that initial expenditure will be in the region of 519 905 GBP for this lot this is approximate only.
It is anticipated that a maximum of 5 suppliers will be appointed for this Lot.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Liquid Hand Soap

1)Short description

Liquid hand soap (size 800ml – 1200ml) unperfumed universal pump action dispense system bottle stand – volume 91 002 litres plus or minus 10 %.

2)Common procurement vocabulary (CPV)

33711900

3)Quantity or scope

Whilst it is anticipated that initial expenditure will be in the region of 163 803 GBP for this lot this is approximate only.
It is anticipated that a maximum of 5 suppliers will be appointed for this Lot.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Concentrated Detergent

1)Short description

Concentrated Detergent (sizes should be tendered for both 1 litre and / or 5 litre) – volume 47 885 litres plus or minus 10 %.

2)Common procurement vocabulary (CPV)

39830000

3)Quantity or scope

Whilst it is anticipated that initial expenditure will be in the region of 42 298 GBP for this lot this is approximate only.
It is anticipated that a maximum of 5 suppliers will be appointed for this Lot.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent company or other guarantees may be required in certain circumstances. Further details will be in the contract documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority reserves the right to require groupings of entities to take a particular form or to require one party to undertake primary legal liability or to require that each party undertakes joint and several liability.

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Submission of expression of interest and procurment specific information:
This procurement exercise will be conducted on the NHS Supply Chain eTendering portal at http://procurement.supplychain.nhs.uk/ISS/

Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement-specific information (if required) through the NHS Supply Chain eTendering portal as follows:
Registration
1. Use URL http://procurement.supplychain.nhs.uk/ISS/ to access the NHS Supply Chain Procurement portal.

2. If not yet registered:
— Click on the ‘Not Registered Yet’ link to access the registration page.
— Complete the registration pages as guided by the mini guide found on the landing page.
Portal Access
If registration has been completed:
— Login with URL http://procurement.supplychain.nhs.uk/ISS/

— Click on the ‘Supplier Dashboard’ icon to open the list of new procurement events.
Expression of Interest
— View Contract Notice content by clicking on the ‘View Notice’ button for the procurement event. This opens a PDF document.
— Express an interest by clicking on the ‘Express Interest’ button.
— To start the response process after the expression of interest has been done select the ‘My Active Opportunities’ option and click on the ‘Apply’ button.
— Select the procurement event from the list by clicking on the description
— In the detail view click on the orange coloured ‘Framework Agreement’ button to start responding to the tender.
Tender Response
The system tasks required to complete the tender are:
Header Level
— Read Framework header documents: Access these by clicking on the ‘NHS SC Header Documents’ button found in the ‘Select Framework’ tab.
— Upload header documents: Access this area using the ‘Supplier Header Documents’.
— Complete the Framework level questions: These questions are found in the ‘Framework Questionnaire’ tab.
Lot Level
1. Lot header selection:
— Select the Lot Line Details button to view the lot detail to determine whether the Supplier wishes to respond to this lot.
— Select the ‘Express Intent’ button after the required lot has been highlighted to be able to respond to the lot.
2. Upload Supplier Lot documents: Access this area using the ‘Supplier Lot Documents’. Note: These documents relate to this lot only.
3. Complete price offers per line for the Lot: Use the LOT Line Detail tab to access.
4. Accept the Terms and Conditions: Use the ‘Terms and Conditions’ button to access this function.
5. Submit Lot Response: Click on the Submit Response button to submit your response for the Lot. Note: Each Lot must be submitted independently.
6. Supplier Submission Report: Open and review the ‘Supplier Submission Report’.

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

14.1.2013 – 15:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening tenders

Date: 15.1.2013 – 09:00
Place:

As in abovementioned I.1.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: “Only the NHS Supply Chain contract owner or delegate”.

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

Tenderers should note that it is anticipated that up to a maximum of five suppliers will be appointed to each Lot.
Tenders and all supporting documentation for the contract must be priced in sterling and written in English. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts. NHS Supply Chain is not liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. NHS Supply Chain reserves the right to terminate the procurement process (or part of it) to change the basis of and the procedures for the procurement process at any time or to procure the subject matter of the contract by alternative means if it appears that it can be more advantageously procured by alternative means. The most economically advantageous or any tender will not automatically be accepted.
Applicants can attend an individual clarification meeting with NHS Supply Chain to discuss their approach to the Framework Agreement and to clarify any queries on the tender documentation. Any issues raised at the meeting which are not commercially confidential will be shared with the other applicants.
The clarification meetings will take place at NHS Supply Chain Chester office on 19th December 2012.
Applicants should register attendance including the names and job titles of those who will be attending with Carol Callister using the ISS Messaging System as found on the NHS Supply Chain procurement portal by 15:00 hrs on Friday 14th December 2012. Applicants will then be allocated a time slot on the above date for their clarification meeting which will last no longer than 45 minutes. Applicants may bring no more than two (2) representatives to the meeting.
All communications must be made through NHS Supply Chain’s eTendering portal at http://procurement.supplychain.nhs.uk/iss/ using the Message Centre facility linked to this particular contract notice.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Refer to point VI.4.2

Body responsible for mediation procedures

Not applicable

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Any appeals under this process should be addressed to the contact in point I.1.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:26.11.2012