NHS Hand Sanitizer Tender
“Liquid Hygiene Products (“LHP”) (Alcohol Hand Rub Liquid Soap and Concentrated Detergent) for the Pandemic Influenza Preparedness Programme (PIPP)”.
UK-Normanton: hand sanitizer
2012/S 230-378822
Contract notice
Supplies
Directive 2004/18/EC
Section I: Contracting authority
NHS Supply Chain acting as agent for NHS Business Services Authority
NHS Supply Chain, Foxbridge Way
For the attention of: Carol Callister
WF6 1TL Normanton
UNITED KINGDOM
Telephone: +44 7825281933
E-mail: carol.callister@supplychain.nhs.uk
Internet address(es):
General address of the contracting authority: www.supplychain.nhs.uk
Further information can be obtained from: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/iss/
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/iss/
Tenders or requests to participate must be sent to: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/iss/
Section II: Object of the contract
Purchase
Main site or location of works, place of delivery or of performance: “Various locations in UK”.
NUTS code UK
maximum number of participants to the framework agreement envisaged: 5
Duration of the framework agreement
Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 726 000,00 GBP
The LHP form part of a suite of infection control measures to minimise exposure to and reduce the transmissionviruses within healthcare settings.
Under this procurement the following lots will be procured:
Lot 1 – Alcohol hand rub (approximate size 500ml although sizes tendered between 350ml – 600ml will beacceptable) – approximate value 519 905 GBP (plus or minus 10 %).
Lot 2 – Liquid hand soap (approximate size 1000ml although sizes between 800ml – 1200ml will be acceptable)- approximate value 163 803 GBP (plus or minus 10 %).
Lot 3 – Concentrated Detergent (sizes should be tendered for either 1 litre and / or 5 litre with no variation fromeither) – approximate value 42 298 GBP (plus or minus 10 %).
The purpose of the Framework Agreement is to appoint up to a maximum of 5 suppliers per lot with whom NHSSupply Chain will enter into arrangements to purchase LHP products in the event of a pandemic to top up theexisting stockpile levels to meet the likely requirements of a full ‘reasonable worst case’ influenza pandemic.The duration of the Framework Agreement will be 48 months.
Tenderers appointed to the Framework Agreement will deliver the LHP stock to prescribed DHL (or othernominated) Depots. In the event of a pandemic NHS Supply Chain will provide the tenderers with an orderdetailing the relevant DHL (or other nominated) Depot and the relevant volume (up to the maximum volumestated in the OJEU notice as more particularly described in the Delivery Schedule attached to the Invitationto Tender at (Appendix 8) to be delivered to each relevant DHL (or other nominated) Depot in the followinglocations: Yorkshire Oxfordshire Warwickshire Cambridgeshire Leicestershire Lancashire Suffolk and in singlelocations in Northern Ireland Scotland and Wales.
In the event of a pandemic or any other health related emergency the LHP stock will be distributed by NHSSupply Chain on the instructions of the Department of Health.
Please refer to the Invitation to Tender for more details.
33741300, 33711900, 39830000
Tenders may be submitted for one or more lots
Information about lots
Lot No: 1 Lot title: Alcohol Hand Rub
33741300
It is anticipated that a maximum of 5 suppliers will be appointed for this Lot.
33711900
It is anticipated that a maximum of 5 suppliers will be appointed for this Lot.
39830000
It is anticipated that a maximum of 5 suppliers will be appointed for this Lot.
Section III: Legal, economic, financial and technical information
This procurement exercise will be conducted on the NHS Supply Chain eTendering portal at http://procurement.supplychain.nhs.uk/ISS/
Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement-specific information (if required) through the NHS Supply Chain eTendering portal as follows:
Registration
1. Use URL http://procurement.supplychain.nhs.uk/ISS/ to access the NHS Supply Chain Procurement portal.
2. If not yet registered:
— Click on the ‘Not Registered Yet’ link to access the registration page.
— Complete the registration pages as guided by the mini guide found on the landing page.
Portal Access
If registration has been completed:
— Login with URL http://procurement.supplychain.nhs.uk/ISS/
— Click on the ‘Supplier Dashboard’ icon to open the list of new procurement events.
Expression of Interest
— View Contract Notice content by clicking on the ‘View Notice’ button for the procurement event. This opens a PDF document.
— Express an interest by clicking on the ‘Express Interest’ button.
— To start the response process after the expression of interest has been done select the ‘My Active Opportunities’ option and click on the ‘Apply’ button.
— Select the procurement event from the list by clicking on the description
— In the detail view click on the orange coloured ‘Framework Agreement’ button to start responding to the tender.
Tender Response
The system tasks required to complete the tender are:
Header Level
— Read Framework header documents: Access these by clicking on the ‘NHS SC Header Documents’ button found in the ‘Select Framework’ tab.
— Upload header documents: Access this area using the ‘Supplier Header Documents’.
— Complete the Framework level questions: These questions are found in the ‘Framework Questionnaire’ tab.
Lot Level
1. Lot header selection:
— Select the Lot Line Details button to view the lot detail to determine whether the Supplier wishes to respond to this lot.
— Select the ‘Express Intent’ button after the required lot has been highlighted to be able to respond to the lot.
2. Upload Supplier Lot documents: Access this area using the ‘Supplier Lot Documents’. Note: These documents relate to this lot only.
3. Complete price offers per line for the Lot: Use the LOT Line Detail tab to access.
4. Accept the Terms and Conditions: Use the ‘Terms and Conditions’ button to access this function.
5. Submit Lot Response: Click on the Submit Response button to submit your response for the Lot. Note: Each Lot must be submitted independently.
6. Supplier Submission Report: Open and review the ‘Supplier Submission Report’.
Section IV: Procedure
Place:
As in abovementioned I.1.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: “Only the NHS Supply Chain contract owner or delegate”.
Section VI: Complementary information
Tenders and all supporting documentation for the contract must be priced in sterling and written in English. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts. NHS Supply Chain is not liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. NHS Supply Chain reserves the right to terminate the procurement process (or part of it) to change the basis of and the procedures for the procurement process at any time or to procure the subject matter of the contract by alternative means if it appears that it can be more advantageously procured by alternative means. The most economically advantageous or any tender will not automatically be accepted.
Applicants can attend an individual clarification meeting with NHS Supply Chain to discuss their approach to the Framework Agreement and to clarify any queries on the tender documentation. Any issues raised at the meeting which are not commercially confidential will be shared with the other applicants.
The clarification meetings will take place at NHS Supply Chain Chester office on 19th December 2012.
Applicants should register attendance including the names and job titles of those who will be attending with Carol Callister using the ISS Messaging System as found on the NHS Supply Chain procurement portal by 15:00 hrs on Friday 14th December 2012. Applicants will then be allocated a time slot on the above date for their clarification meeting which will last no longer than 45 minutes. Applicants may bring no more than two (2) representatives to the meeting.
All communications must be made through NHS Supply Chain’s eTendering portal at http://procurement.supplychain.nhs.uk/iss/ using the Message Centre facility linked to this particular contract notice.
Refer to point VI.4.2
Body responsible for mediation procedures
Not applicable
VI.5)Date of dispatch of this notice:26.11.2012