UK-Bristol: vehicle-fleet management services
Lease car management.
Section I: Contracting authority
NHS Blood & Transplant
North Bristol Park, Filton
For the attention of: James Brown
BS34 7QH Bristol
Telephone: +44 1179217234
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: NHSBT locations throughout the United Kingdom, other NHS organisations, public and public sector bodies.
NUTS code UK
The scope will include management of processes as described in the specification relating to:
— The provision of lease cars to staff for business and personal use under the provisions of the Lease Car Policy,
— Driver licence and insurance checks on all drivers undertaking business mileage on behalf of the service, these will include both lease car and grey fleet drivers,
— Insurance of motor vehicles, accident management and claims administration,
— Contract hire through approved leasing companies using the GPS vehicle purchase framework agreement,
— Provision of the private use payment utilising a salary sacrifice and/or salary deduction option.
In addition the Supplier will be expected to provide innovative advice and recommendations regarding:
— Reducing the costs of provision,
— Meeting green targets,
— Ensuring “the Service” meets the relevant legal obligations in relation to health and safety and employer liability.
Section III: Legal, economic, financial and technical information
1. Register your company on the eSourcing portal (this is only required once):
— Browse to the eSourcing Portal: https://nhsbt.bravosolution.co.uk and click the link to register,
— Accept the terms and conditions and click ‘continue’,
— Enter your correct business and user details,
— Note the username you chose and click ‘Save’ when complete,
— You will shortly receive an e-mail with your unique password (please keep this secure).
2. Express an interest in the tender:
— Login to the portal with the username/password,
— Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are pre-qualification questionnaires or invitations to tender open to any registered supplier),
— Click on the relevant PQQ/ ITT to access the content,
— Click the ‘Express Interest’ button at the top of the page,
— This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only),
— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender:
— Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining),
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT,
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
I) Appropriate statements from bankers (if annual reports are not required to be submitted – this is applicable to companies which are not registered);
II) Submission of last 3 years annual reports and balance sheet;
III) Statement of overall turnover in respect of the goods / services to be covered by the contract for the 3 previous financial years;
IV) The company registration number and registered office address (if applicable);
V) Details of your organisation’s insurance protection in respect of employers, public/product and professional indemnity and provide a copy of any certificates.
I) A list of major contracts won, and their value, in the last 3 years;
II) Provide details of contracts of a similar nature and their value;
III) A description of the supplier’s technical facilities and measures for ensuring quality control, including reference to any independent certificated audit standard achieved providing copies of those certificates where appropriate;
IV) If necessary a check may be made by the contracting Authority, or a competent official body in the supplier’s country of origin acting on their behalf on production capacities and quality control measures.
Section IV: Procedure
The most economically advantageous tender in terms of the criteria stated below
1. Price. Weighting 300
2. Technical. Weighting 250
3. Delivery performance. Weighting 180
4. General. Weighting 150
5. Quality. Weighting 120
Section VI: Complementary information
The Contracting Authority will not shortlist any supplier to be invited to tender where any of the reasons detailed in Section 23 of United Kingdom Statutory Instrument 2006 No 5, The Public Contracts Regulations 2006, are deemed to apply.
Where an economic operator is unable for a valid reason to provide the financial information which the Contracting Authority has requested in III, III.2.2 and III.2.3 above, the Contracting Authority shall accept such other information provided by the economic operator as the Contracting Authority considers appropriate.
The Contracting Authority will shortlist suppliers to be invited to tender based upon an assessment of the information provided.
The Contracting Authority will require potential suppliers to complete a pre-qualification questionnaire (PQQ) using the NHSBT e-sourcing portal by the date stated therein. This process and information provided will be used to enable the Contracting Authority to shortlist suppliers to be invited to tender in addition to that information already referred to above.
The Selection Criteria for shortlisting suppliers to be invited to tender will be economic and financial standing and technical and professional ability.
Shortlisted suppliers will be invited to attend a pre-tender meeting.
The Authority reserves the right to award all, part or none of the business.
The Contract period will be from 1.9.12 to 31.8.15. The Authority may extend this contract by a further four, one-year periods.
NHSBT is advertising the requirement in a manner in which other NHS Organisations, Public sector and other Government Bodies may also make use of the contract when in place.
As the United Kingdom does not have any such body with responsibility for appeals procedures please refer to Section VI.4.2 below.
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.