NHS Lothian Term Contractors for Flooring Work 2019

NHS Lothian Term Contractors for Flooring Work 2019

This tender is for Flooring Term Contract work for smaller single trade projects with a value less than 50 000 GBP (including VAT).

United Kingdom-Edinburgh: Floor-covering work

2018/S 178-402517

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

NHS Lothian
Estates Department, Royal Edinburgh Hospital
EH10 5HF
United Kingdom
Telephone: +44 1315376945
E-mail: john.blackman@nhslothian.scot.nhs.uk
NUTS code: UKM

I.2)Information about joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


NHS Lothian Term Contractors for Flooring Work 2019

Reference number: Project 11915

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

This tender is for Flooring Term Contract work for smaller single trade projects with a value less than 50 000 GBP (including VAT).

II.1.5)Estimated total value

Value excluding VAT: 1 350 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKM75

II.2.4)Description of the procurement:

NHS Lothian Estates Department is responsible for the 24/7 planned and reactive maintenance of buildings, plant and equipment across approximately 150 properties including 6 main hospital sites. The department is also involved in minor construction projects, upgrading and refurbishment of wards. At times of high demand upon the services there may be a need to supplement the existing NHSL workforce with Flooring Works contractors.

This tender is for Flooring Works Term Contract work for smaller single trade project, maintenance and repairs with a value less than 50 000 GBP (including VAT). This resulting contract will be a ranked Framework Contract covering an initial 3 year period (1.2.2019 to 31.1.2022) with an option to extend for a further year to maximum of 4 years.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Examples of similar works provided / Weighting: 30 %
Quality criterion – Name: Ability to communicate and progress works without client supervision / Weighting: 20 %
Quality criterion – Name: Added value / Weighting: 5 %
Quality criterion – Name: Capacity of workforce/Use of subcontractors / Weighting: 10 %
Quality criterion – Name: Demonstrated community benefits / Weighting: 5 %
Quality criterion – Name: Compulsory works order/HSE intervention / Weighting: 15 %
Quality criterion – Name: Key performance indicators / Weighting: 5 %
Quality criterion – Name: Accreditation with regulatory bodies / Weighting: 10 %
Price – Weighting: 30 %

II.2.6)Estimated value

Value excluding VAT: 1 350 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/02/2019
End: 31/01/2022
This contract is subject to renewal: yes
Description of renewals:

Optional to extend for a further year to maximum of 4 years.

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 15

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 4
In the case of framework agreements, provide justification for any duration exceeding 4 years:


IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 25/10/2018
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 19/11/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 3829

For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Please provide details of Community Benefits your company provides e.g. Charities supported, community sponsorship, trainee posts.

(SC Ref:557404)

VI.4)Procedures for review

VI.4.1)Review body

NHS Lothian
Estates Contract Dept, Royal Edinburgh Hospital
EH10 5HF
United Kingdom
Telephone: +44 1315376945Internet address: http://www.nhslothian.scot.nhs.uk/
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: