NHS Needlefree Connection Systems Framework

NHS Needlefree Connection Systems Framework

A needleless system to provide direct infusion of fluids or administration of medications.

United Kingdom-Normanton: Devices and instruments for transfusion and infusion

2015/S 085-151399

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Supply Chain acting as agent for NHS Business Services Authority
NHS Supply Chain, Foxbridge Way
Contact point(s): Nuts Code UKE4
For the attention of: Katy Ramsey
WF6 1TL Normanton
Telephone: +44 7764975456
E-mail: katy.ramsey@supplychain.nhs.uk

Internet address(es):

Electronic access to information: http://procurement.supplychain.nhs.uk/iss/

Further information can be obtained from: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

Tenders or requests to participate must be sent to: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

I.2)Type of the contracting authority

National or federal agency/office

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Needlefree Connection Systems and Associated Products.

II.1.2)Type of contract and location of works, place of delivery or of performance

Main site or location of works, place of delivery or of performance: Various locations in UK.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 3

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 80 000 000 and 100 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Needlefree Connection Systems and Associated Products A needleless system to provide direct infusion of fluids or administration of medications. This framework agreement is for 3 years with the option to extend for 12 months.

II.1.6)Common procurement vocabulary (CPV)

33194000, 33194120, 33194100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This is an estimate only as precise quantities of likely purchases are unknown. It is anticipated that in the first year of the Framework Agreement the value of purchases will be in the region of 20 000 000 GBP to 25 000 000 GBP however this is approximate only. The figures below for the total estimated value are based on that initial expenditure.
Estimated value excluding VAT:
Range: between 80 000 000 and 100 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: This Framework Agreement will have the option to extend for a maximum of 12 months in addition to the initial 3 year period upon review.
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent company or other guarantees may be required in certain circumstances. Further details will be in the tender documents..

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority reserves the right to require groupings of entities to take a particular form or to require 1 party to undertake primary legal liability or to require that each party undertakes joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Framework Agreement includes obligations with respect to environmental issues and a requirement for successful suppliers to comply with the NHS Supply Chain Code of Conduct.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Submission of expression of interest and procurement specific information:

This procurement exercise will be conducted on the NHS Supply Chain eTendering portal at http://procurement.supplychain.nhs.uk/ISS/

Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement-specific information (if required) through the NHS Supply Chain eTendering portal as follows:

1. Use URL http://procurement.supplychain.nhs.uk/ISS/ to access the NHS Supply Chain Procurement portal.

2. If not yet registered:
— Click on the ‘Not Registered Yet’ link to access the registration page.
— Complete the registration pages as guided by the mini guide found on the landing page.
Portal access:
If registration has been completed:

— Login with URL http://procurement.supplychain.nhs.uk/ISS/

— Click on the ‘Supplier Dashboard’ icon to open the list of new procurement events.
Expression of interest:
— View Contract Notice content by clicking on the ‘View notice’ button for the procurement event. This opens a PDF document.
— Express an interest by clicking on the ‘Express interest’ button.
— To start the response process after the expression of interest has been done select the ‘My Active Opportunities’ option and click on the ‘Apply’ button.
— Select the procurement event from the list by clicking on the description
— In the detail view click on the orange coloured ‘Framework Agreement’ button to start responding to the tender.
Tender response:
The system tasks required to complete the tender are:
Header level:
— Read Framework header documents: Access these by clicking on the ‘NHS Header documents’ button found in the ‘Select Framework’ tab.
— Upload header documents: Access this area using the ‘Supplier header documents’
— Complete the Framework level questions: These questions are found in the ‘Framework Questionnaire’ tab.
Lot level:
1. Lot header selection:
— Select the Lot line details button to view the lot detail to determine whether the Supplier wishes to respond to this lot.
— Select the ‘Express intent’ button after the required lot has been highlighted to be able to respond to the lot.
2. Read NHS Lot Documents: Read the documents using the NHS Lot documents button.
3. Upload Supplier Lot documents: Access this area using the ‘Supplier lot documents’. Note: These documents relate to this lot only.
4. Complete price offers per line for the Lot: Use the Lot Line Detail tab to access.
5. Answer the Lot questions: The questions are found in the Lot Questionnaire tab.
6. Accept the Terms and Conditions: Use the ‘Terms and conditions’ button to access this function.
7. Submit Lot Response: Click on the Submit response button to submit your response for the Lot. Note: Each Lot must be submitted independently.
8. Supplier Submission Report: Open and review the ‘Supplier Submission Report’.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

27.5.2015 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 200 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 28.5.2015 – 9:00


As in abovementioned I.1).

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Only the NHS Supply Chain contract owner or delegate.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Please note that the maximum number of suppliers as set out in II.1.4 is an estimate only. Tenderers should refer to section 9 of the Invitation to Tender for details of the scoring process to be used to assess the suppliers to be appointed to the Framework Agreement.
The term of contracts formed under the Framework Agreement may continue beyond the end of the term of the Framework Agreement itself. NHS Supply Chain expects to provide successful suppliers with the opportunity to offer additional savings to customers through the provision of discounted pricing value added offerings and commitment/bulk buy initiatives.
NHS Supply Chain will share savings information in order to assist its customers with making informed procurement decisions.
Lot 1 — Needlefree Connection Systems and Associated products
Lot 1 comprises of 11 Product Lines:
1) Bag Spike;
2) Connector/valve;
3) Extension Sets Double Lumen 3 cm;
4) Extension Sets Double Lumen 11 cm;
5) Extension Sets Double Lumen 15 cm;
6) Extension Sets Double Lumen 23 cm;
7) Extension Sets Single Lumen 11 cm;
8) Extension Sets Single Lumen 15 cm;
9) Extension Sets Triple Lumen 11 cm 1;
10) Extension Sets Triple Lumen 15 cm 1;
11) Extension Sets Triple Lumen 21 cm.
Applicants can be awarded to one or more than one or all Products/ lines within the Lot.
NHS Supply Chain intends to enter into arrangements under which it will be entitled to purchase supplies which it will make available for purchase by:
1) any NHS Trust;
2) any other NHS entity;
3) any government department agency or other statutory body ((For the avoidance of doubt including local authorities) and/or 4) any private sector entity active in the UK healthcare sector. Only NHS Supply Chain can order from the Framework Agreement and enter into contracts under it.

Tenders and all supporting documentation for the contract must be priced in sterling and written in English. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts. NHS Supply Chain is not liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. NHS Supply Chain reserves the right to terminate the procurement process (or part of it) to change the basis of and the procedures for the procurement process at any time or to procure the subject matter of the contract by alternative means if it appears that it can be more advantageously procured by alternative means. The most economically advantageous or any tender will not automatically be accepted. All communications must be made through NHS Supply Chain’s eTendering portal at http://procurement.supplychain.nhs.uk/ISS/ using the Message Centre facility linked to this particular contract notice.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Refer to point VI.4.2)

Body responsible for mediation procedures

Not applicable

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Any appeals under this process should be addressed to the contact in point I.1).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: