NHS Property Services Permanent and Temporary Recruitment

NHS Property Services Ltd is inviting Proposals for the provision of services via a Framework for Temporary Labour and Permanent Recruitment Services.

United Kingdom-London: Recruitment services

2016/S 162-293110

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Property Services
1 Lower Marsh
For the attention of: Smith Matthew
SE1 7NT London
United Kingdom
Telephone: +44 2079212363
E-mail: procurement@property.nhs.uk

Internet address(es):

General address of the contracting authority: http://www.property.nhs.uk/

Address of the buyer profile: https://nhspropertyservices.bravosolution.co.uk/web/login.shtml

Electronic access to information: https://nhspropertyservices.bravosolution.co.uk/web/login.shtml

Electronic submission of tenders and requests to participate: https://nhspropertyservices.bravosolution.co.uk/web/login.shtml

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health
Other: healthcare property

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

A Framework for provision of Permanent and Temporary Recruitment Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: National.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

The notice involves a public contract

II.1.4)Information on framework agreement

Framework agreement with several operators

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 10 000 000 and 12 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

NHS Property Services Ltd (NHS PS) is inviting Proposals for the provision of services via a Framework for Temporary Labour and Permanent Recruitment Services. It is the authorities intention to self-manage its Labour and Recruitment services.
Data provided for 2015/2016 shows that the estimated expenditure for Temporary Labour and Permanent Recruitment Services was 16 500 000 GBP. A continued programme towards Permanent recruitment is planned which will directly impact reliance on Temporary Labour.
There are approximately 400 temporary staff / specialist contractors currently engaged within NHS PS. Indicative analysis shows that these are equally divided across Lots 1-4 (100 posts each Lot) with a handful of senior Executive roles in Lot 5.
The Authority is seeking, through this procurement process, to appoint 1 or more service providers per Lot, to provide a Temporary Labour Solution and Permanent Recruitment Services throughout England.

II.1.6)Common procurement vocabulary (CPV)

79600000, 79610000, 79620000, 79621000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

For each Lot, the Authority is seeking experienced service provider/s to develop and provide proactive Temporary Labour and Permanent Recruitment services, which will reduce the current reliance on reactive Temporary Labour and will, as a result of robust measures to be put in place by the supplier over the term of the contract, reduce the Authority’s spend on Temporary Labour and Permanent Recruitment services.
There are a number of agreements currently in place with different service companies which provide a mix of Labour services. It is the Authority’s intention that the Contractors appointed as a result of this procurement exercise shall be able to provide services across all England operational zones within the scope of the Contract. Please refer to the Map of Operational Zones.
With regards to the mobilisation of the proposed Contract, it is important to note that there may be instances where Temporary staff are engaged under existing contracts. Therefore, if some contract expiry dates fall after the Contract commencement date, a staggered approach in order to add employees to the Contract will be required.

II.2.2)Information about options

Options: yes
Description of these options: Up to 2 years with the option to extend for 2 further periods of 1 year and up to a maximum of 4 years.

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Corporate Support Services

1)Short description

Permanent and Temporary recruitment of corporate support services.

2)Common procurement vocabulary (CPV)

79600000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 2 Lot title: Admin and Clerical

1)Short description

Permanent and Temporary recruitment of admin and clerical services.

2)Common procurement vocabulary (CPV)

79600000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 3 Lot title: Property Management, Facility Management and Construction

1)Short description

Permanent and Temporary recruitment of Property Management, Facility Management and Construction.

2)Common procurement vocabulary (CPV)

79600000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 4 Lot title: FM Operational Support

1)Short description

Permanent and Temporary recruitment of FM Operational Support.

2)Common procurement vocabulary (CPV)

79600000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 5 Lot title: Executive Search

1)Short description

2)Common procurement vocabulary (CPV)

79600000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions: How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://nhspropertyservices.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure); 2. Express an Interest in the Tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content — Click the ‘Express Interest’ button at the top of the page — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box; 3. Responding to the Tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: See the Tender documents for further details.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

19.9.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Before awarding the contract NHS Property Services will observe a 10 day standstill period, in accordance with regulation 32 of the Public Contracts Regulations 2006.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

19.8.2016

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