NHS Scotland Lift Maintenance Services Framework

Multiple Lots. To cover the inspection, testing, servicing, maintenance, repairs.

United Kingdom-Edinburgh: Lift-maintenance services

2017/S 172-352582

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Common Services Agency (more commonly known as NHS National Services Scotland) (‘the Authority’)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
EH12 9EB
United Kingdom
Contact person: Robert Armstrong
Telephone: +44 1413001151
E-mail: robert.armstrong3@nhs.net
NUTS code: UKM

Internet address(es):Main address: http://www.nhsscotlandprocurement.scot.nhs.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

NP811-17 Lift Maintenance Services.

Reference number: Project_8913/itt_19880

II.1.2)Main CPV code

50750000

II.1.3)Type of contract

Services

II.1.4)Short description:

This framework agreement is for the provision of Lift Maintenance Services to cover the inspection, testing, servicing, maintenance, repairs, upgrades and refurbishment of existing goods and passenger lifts, elevators, dumb waiters, scissor lifts, stair lifts, escalators and other related equipment for vertical transportation for a period of 4 years.

II.1.5)Estimated total value

Value excluding VAT: 9 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

The whole of Scotland for all NHS Special Health Boards but note that the NHS Special Health Boards may include their buildings into other lots where this provides better value for money.

Lot No: 5

II.2.2)Additional CPV code(s)

50750000

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

This framework agreement is for the provision of Lift Maintenance Services to cover the inspection, testing, servicing, maintenance, minor repairs, upgrades and refurbishments of goods and passenger lifts, elevators, dumb waiters, scissor lifts, stair lifts, escalators and other related equipment for vertical transportation for a period of 4 years.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 150 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

Renewal of this Framework Agreement will be in 4 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Lot 5 will be awarded on a sole supplier basis.

II.2)Description

II.2.1)Title:

NP811-17 Lift Maintenance Services — Major Repairs, Upgrades & Refurbishment

Lot No: 6

II.2.2)Additional CPV code(s)

50750000

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

This framework agreement is for the provision of Lift Maintenance Services to cover the major repairs, upgrades and refurbishments of existing goods and passenger lifts, elevators, dumb waiters, scissor lifts, stair lifts, escalators and other related equipment for vertical transportation for a period of 4 years located throughout the whole of NHS Scotland.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 850 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

Renewal of this Framework Agreement will be in 4 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Lot 6 will be awarded as a nationwide multi-supplier unranked Framework Agreement. The Health Boards will access Lot 6 to undertake a mini-competition with the Framework Participants when required.

II.2)Description

II.2.1)Title:

NHS Grampian/NHS Shetland/NHS Orkney/NHS Highland/NHS Western Isles

Lot No: 1

II.2.2)Additional CPV code(s)

50750000

II.2.3)Place of performance

NUTS code: UKM5

NUTS code: UKM50

NUTS code: UKM6

NUTS code: UKM61

NUTS code: UKM62

NUTS code: UKM63

NUTS code: UKM64

NUTS code: UKM65

NUTS code: UKM66

II.2.4)Description of the procurement:

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 120 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

Renewal of this Framework agreement will be in 4 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Lot 1 will be awarded on a sole supplier basis.

II.2)Description

II.2.1)Title:

NHS Forth Valley/NHS Tayside/NHS Fife

Lot No: 2

II.2.2)Additional CPV code(s)

50750000

II.2.3)Place of performance

NUTS code: UKM71

NUTS code: UKM72

NUTS code: UKM76

NUTS code: UKM77

II.2.4)Description of the procurement:

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 188 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

Renewal of this Framework Agreement will be in 4 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Lot 2 will be awarded on a sole supplier basis.

II.2)Description

II.2.1)Title:

NHS Lothian/NHS Borders

Lot No: 3

II.2.2)Additional CPV code(s)

50750000

II.2.3)Place of performance

NUTS code: UKM7

NUTS code: UKM73

NUTS code: UKM91

NUTS code: UKM75

NUTS code: UKM78

II.2.4)Description of the procurement:

This framework agreement is for the provision of Lift Maintenance Services to cover the inspection, testing, servicing, maintenance and minor repairs, upgrades and refurbishments of goods and passenger lifts, elevators, dumb waiters, scissor lifts, stair lifts, escalators and other related equipment for vertical transportation for a period of 4 years.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 320 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

Renewal of this Framework Agreement will be in 4 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Lot 3 will be awarded on a sole supplier basis.

II.2)Description

II.2.1)Title:

NHS Greater Glasgow & Clyde inc. Golden Jubilee National Hospital/NHS Ayrshire & Arran/NHS Dumfries & Galloway/NHS Lanarkshire

Lot No: 4

II.2.2)Additional CPV code(s)

50750000

II.2.3)Place of performance

NUTS code: UKM8

NUTS code: UKM81

NUTS code: UKM82

NUTS code: UKM83

NUTS code: UKM93

NUTS code: UKM94

NUTS code: UKM92

NUTS code: UKM84

NUTS code: UKM95

NUTS code: UKM

II.2.4)Description of the procurement:

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 650 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

Renewal of this Framework Agreement will be in 4 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Lot 4 will be awarded on a sole supplier basis.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

The tenderer shall provide evidence of their current membership of LEIA, ELA, SAFed or relevant equivalents.

Tenderers who do not provide the appropriate evidence with their tender will be eliminated and their tender will not be subject to further evaluation.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Selection criteria is as stated in the procurement documents.

Minimum level(s) of standards possibly required:

The period of time relevant to ESPD Question 4B.1.1 is 3 years.

The information relevant to the ESPD 4B.2.1 is 3 years and the provision of Lift Maintenance Services to cover the inspection, testing, servicing, maintenance, repairs, upgrades and refurbishment of existing goods and passenger lifts, elevators, dumb waiters, scissor lifts, stair lifts, escalators and other related equipment for vertical transportation for a period of 4 years.

For the purposes of ESPD 4B.5:

Employers Liability Insurance — 10 000 000 GBP.

Public Liability Insurance — 5 000 000 GBP.

Product Liability Insurance — 10 000 000 GBP.

Financial Ratios are required as described in the Technical Envelope of the ITT.

Tenderers shall submit their audited financial accounts for the most recent two years.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Selection criteria as stated in the procurement documents.

Minimum level(s) of standards possibly required:

Provide two examples of experience in a contract of a similar nature and size, including geographical locations across Scotland, volume, scope and technical requirement from 2013-2016.

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As stated in the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 12

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 16/10/2017

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 30/03/2018

IV.2.7)Conditions for opening of tenders

Date: 16/10/2017

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

Estimate: 4 years.

VI.2)Information about electronic workflows

VI.3)Additional information:

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 8913. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:

Due to the nature of the services required, no sub-contractors will be permitted to be used by any contractor without the prior permission of the Participating Authorities authorised person.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The ITT will explore Community Benefits and Sustainability issues as outlined in the ESPD document, Technical Envelope.

(SC Ref:502620).

VI.4)Procedures for review

VI.4.1)Review body

The Common Services Agency (more commonly known as NHS National Services Scotland) (‘the Authority’)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
EH12 9EB
United Kingdom
Telephone: +44 1698794410Internet address:http://www.nhsscotlandprocurement.scot.nhs.uk/

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

06/09/2017