NHS Scotland Radiology Reporting Services Tender 

NHS Scotland Radiology Reporting Services Tender

This Framework Agreement is for the provision of radiology reporting services by suitably qualified radiologists and radiographers to all NHS Scotland Health Boards.

United Kingdom-Edinburgh: Medical imaging services

2020/S 052-124957

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: The Common Services Agency (more commonly known as NHS National Services Scotland) (‘NSS’)
Postal address: Gyle Square (NSS Head Office), 1 South Gyle Crescent
Town: Edinburgh
NUTS code: UKM
Postal code: EH12 9EB
Country: United Kingdom
Contact person: Kate Henderson
E-mail: kate.henderson3@nhs.net
Telephone: +44 1312756380

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Radiology Reporting Services

Reference number: NP18820

II.1.2)Main CPV code

85150000

II.1.3)Type of contract

Services

II.1.4)Short description:

This framework agreement is for the provision of radiology reporting services by suitably qualified radiologists and radiographers to all NHS Scotland Health Boards. The primary service will be the reporting of radiology examinations which cannot be accommodated by staff of the participating authorities and can be carried out remotely or onsite. The anticipated lot structure follows.

II.1.5)Estimated total value

Value excluding VAT: 28 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 4
II.2)Description

II.2.1)Title:

Onsite Radiographer Reporting

Lot No: 1

II.2.2)Additional CPV code(s)

85150000
85141000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

NHS Scotland Hospitals.

II.2.4)Description of the procurement:

This lot is for routine and urgent radiology reporting carried out onsite by suitably qualified radiographers.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Remote Radiographer Reporting

Lot No: 2

II.2.2)Additional CPV code(s)

85150000
85141000

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

This lot is for routine and urgent radiology reporting carried out remotely by suitably qualified radiographers.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Remote Radiologist Reporting

Lot No: 3

II.2.2)Additional CPV code(s)

85141000
85150000

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

This lot will be for the provision of radiology reporting services by suitably qualified radiologists.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Out of Hours Radiologist Reporting

Lot No: 4

II.2.2)Additional CPV code(s)

85141000
85150000

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

This lot is for out of hours emergency radiology reporting carried out remotely by suitably qualified Radiologists overnight or during Saturday/Sunday day times.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Economic operators may be excluded from this competition if they are in breach of any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

All candidates will be required to provide statement of accounts or extracts relating to their for the previous 3 years. Where any are risks identified by the authority as part of the due diligence carried out on the above information the Authority may require bidders to provide additional information to demonstrate financial standing. Additional information can include but not be limited to:

— parent company accounts (if applicable),

— deeds of guarantee,

— bankers statements and references,

— accountants’ references,

— management accounts,

— financial projections, including cash flow forecasts,

— details and evidence of previous contracts, including contract values,

— capital availability.

Bidders who cannot provide suitable evidence of a secure financial standing may be excluded from the procurement.

Bidders will be required to have a minimum ‘general’ yearly turnover of GBP 1 000 000 for the last 3 years.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Bidders will be required to provide examples of works carried out in the past 5 years that demonstrate that they have the relevant experience to deliver the work as described in part II.2.4- of the OJEU contract notice or the relevant section of the site notice.

Minimum level(s) of standards possibly required:

As detailed in the tender document.

It is a mandatory requirement for each potential framework participant (or any of its sub contractors) to operate a quality management system (ISO9001:2015 or equivalent) and Information Security Management System (ISO27001:2017 or equivalent).

It is a mandatory requirement for each potential framework participant (or any of its sub contractors) to only use practitioners who meet the minimum English language requirements

It is a mandatory requirement for each potential framework participant (or any of its sub contractors) to be able to demonstrate their previous experience of providing a service similar to the one required in this framework agreement.

It is a mandatory requirement for each potential framework participant (or any of its sub contractors) to fully comply with the General Data Protection Regulations and the Data Protection Act.

It is a mandatory requirement for each potential framework participant (or any of its sub contractors) to have in place the insurances listed in the ITT and to ensure that all practitioners have in place personal professional indemnity insurance of GBP 5 000 000.

It is a mandatory requirement for each potential framework participant (or any of its sub contractors) to only use such practitioners in the provision of this service that hold the qualifications and registrations outlined in the tender documents.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

Reporting Radiographers must be a fully qualified radiographer (BSc in Radiography or acceptable equivalent) and have received accredited Postgraduate training to enable them to produce a diagnostic report and must be either HCPC registered Radiographers or acceptable equivalent.

All reporting radiologists must hold FRCR (or acceptable equivalent) and be GMC registered or acceptable equivalent.

III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 10
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 196-476011

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/04/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 24/04/2020
Local time: 12:00
Place:

Gyle Square, 1 South Gyle Crescent, Edinburgh, EH14 7AN.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 15968. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

It is a mandatory requirement that bidders agree to support the concept, provision and ongoing development of community benefits provision in relation to this framework. Bidders are required to agree to this mandatory requirement, provide a brief summary of the community benefits you already deliver in your business, where these are delivered and what they have achieved in outcomes. Bidders are required to summarise what community benefits you propose to develop and deliver as part of this contract if successful. Bidders are required to confirm that if successful they agree to participate in and support a process of ongoing contract and supplier development in this area including the tracking and reporting of community benefits delivered as part of this framework.

(SC Ref:615397).

VI.4)Procedures for review

VI.4.1)Review body

Official name: Edinburgh Sheriff Court
Postal address: Sheriff Court House, 27 Chambers Street
Town: Edinburgh
Postal code: EH1 1LB
Country: United Kingdom
E-mail: edinburgh@scotcourts.gov.uk
Telephone: +44 1312252525
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts:

An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

11/03/2020