NHS Supply Chain Framework for Ward and Residential Furniture

NHS Supply Chain Framework for Ward and Residential Furniture

NHS Supply Chain seeks to establish a non-exclusive Framework Agreement for supply to NHS Supply Chain customer base via the Direct Route.

United Kingdom-Normanton: Furniture

2017/S 056-104552

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Supply Chain acting as agent for NHS Business Services Authority
NHS Supply Chain, Foxbridge Way
For the attention of: Lee Hopkins NUTS Code UKE4
WF6 1TL Normanton
United Kingdom
Telephone: +44 7730205815
E-mail: lee.hopkins@supplychain.nhs.uk
Fax: +44 1924328744

Internet address(es):

General address of the contracting authority: www.supplychain.nhs.uk

Further information can be obtained from: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

Tenders or requests to participate must be sent to: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

I.2)Type of the contracting authority

National or federal agency/office

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Ward and Residential Furniture.

II.1.2)Type of contract and location of works, place of delivery or of performance

Main site or location of works, place of delivery or of performance: Various locations in UK.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 30

Duration of the framework agreement

Duration in months: 24

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 21 400 000 GBP

II.1.5)Short description of the contract or purchase(s)

NHS Supply Chain seeks to establish a non-exclusive Framework Agreement for supply to NHS Supply Chain customer base via the Direct Route.
The scope of the framework is to cover all Ward and Residential Furniture used within but not limited to the following environments:
— Wards;
— Waiting Areas;
— Out Patients;
— Family Areas;
— Dining Areas;
— Lounge Areas;
— Reception Areas;
— Overnight Stay.
This Framework Agreement is for 24 months with the option to extend in incremental stages for up to a total period of 48 months.
There are a total of 20 product lines within the basket which are set out in the ‘Lot Line Detail’ tab and are detailed below:
Patient High Backed Chair; Visitor Stacking Chair; Bariatric Armchair; Bedside Locker; Overbed/Overchair Table; 1 Seater Settee; 2 Seater Settee; 3 Seater Settee; Wardrobe; Chest of Drawers; Dressing Table; Bedside Cabinet; Low Back Easy Chair; Stacking Chair; Dining Chair; Manual Reclining Chair; Electric Reclining Chair; Coffee Table; Dining Table and Beam Seating.
Applicants must be able to provide at least 13 of 20 lines within the basket. If Applicants are unable to meet this requirement then NHS Supply Chain reserves the right to exclude the Applicant from the procurement process and not to consider the tender response for this Framework Agreement any further.
NHS Supply Chain anticipates awarding all Applicants who meet the minimum requirements which are set out in these tender documents and whose Average Basket Score (based on the methodology and definition as stated within Sections 8.3 — 8.5 of this document) meets or exceeds a hurdle of at least 55 % (when rounded up or down from four decimal places (as the case may be) to the nearest whole number) at tender evaluation stage will be awarded all of the product lines submitted for evaluation and should these Applicants be able over the lifetime of the Framework Agreement to supply any of the other product lines in the Basket such Applicants will be given the opportunity to do so.
Please note that Applicants must submit a bid against all evaluated product lines which they intend to supply under the Framework Agreement. If pricing has not been submitted for a particular product line and an applicant is able to supply that particular product line at the time of the Tender submission then NHS Supply Chain reserves the right to not allow the applicant (if successful) to supply that particular product line over the lifetime of the Framework Agreement.
NHS Supply Chain has taken the decision not to sub-divide this Framework Agreement into Lots on the basis that the range of products would be suitable for a basket of goods as the products are broadly similar and the total value would be more attractive to the supply base.

II.1.6)Common procurement vocabulary (CPV)

39100000, 39110000, 39112000, 39112100, 39113000, 39113100, 39113200, 39113600, 39113700,39114000, 39120000, 39121200, 39122000, 39143000, 39143100, 39143113, 39143123, 33196100,33196200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.9)Information about variants
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This is an estimate only as precise quantities of likely purchases are unknown. It is anticipated that in the first 24 months of the Framework Agreement the value of purchases will be in the region of 10 500 000 GBP however this is approximate only. The figures below for the total estimated value are based on that initial expenditure and include a forecast for growth.
Estimated value excluding VAT: 21 400 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: This Framework Agreement will have the option to extend incrementally for a further period of up to 24 months in addition to the initial 24 month period as set out in the Framework Agreement.
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent company or other guarantees may be required in certain circumstances. Further details will be in the tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority reserves the right to require groupings of entities to take a particular form or to require one party to undertake primary legal liability or to require that each party undertakes joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Framework Agreement includes obligations with respect to environmental issues and a requirement for successful Suppliers to comply with the NHS Supply Chain Code of Conduct.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Submission of Expression of Interest and Procurement Specific Information:

This procurement exercise will be conducted on the NHS Supply Chain eTendering portal athttp://procurement.supplychain.nhs.uk/ISS/

Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement-specific information (if required) through the NHS Supply Chain eTendering portal as follows:

1. Use URL http://procurement.supplychain.nhs.uk/ISS/ to access the NHS Supply Chain Procurement portal.

2. If not yet registered:
— Click on the “Not Registered Yet” link to access the registration page.
— Complete the registration pages as guided by the mini guide found on the landing page.
Portal Access
If registration has been completed:

— Login with URL http://procurement.supplychain.nhs.uk/ISS/

— Click on the “Supplier Dashboard” icon to open the list of new procurement events.
Expression of Interest
— View Contract Notice content by clicking on the “View Notice” button for the procurement event. This opens a PDF document.
— Express an interest by clicking on the “Express Interest” button.
— To start the response process after the expression of interest has been done select the “My Active Opportunities” option and click on the “Apply” button.
— Select the procurement event from the list by clicking on the description.
— In the detail view click on the orange coloured “Framework Agreement” button to start responding to the tender.
Tender Response
Header Level Requirements:
— Applicants are required to read all Framework Header Documents which can be accessed using the “NHS SC Header Documents” button which is located in the “Select Framework” tab.
— Applicants are required to upload the documents requested using the “Supplier Header Documents” button which is located in the “Select Framework” tab.
Lot Level Requirements:
— A preview of the Lot line details can be viewed using the “Lot Header” tab by selecting the Lot and using the “Lot Line Information” button. In order to respond to a Lot Applicants must select the relevant Lot and then use the “Express Intent” button. This expression of intent does not place any obligation on the Applicant to respond the action unlocks the ability to respond.
— Complete price offers per line for the Lot by completing the required fields for the lines the Applicant wants to include in the bid using the “Lot Line Detail” tab. There are a number of mandatory fields to complete on a product line basis these are highlighted in yellow in the “Lot Line Detail” tab.
— Applicants are required to answer all mandatory Lot specific questions found in the “Lot Evaluation Criteria” tab.
— Applicants are then required to click on the “Terms and Conditions” button in the “Submit Individual Lot Response(s)” tab to view and accept the ISS Terms and Conditions.
— Accept the ISS “Terms and Conditions” button to access this function.
— Submit Lot response by clicking on the “Submit Response to Selected Lot” button in the “Submit Individual Lot Response(s)” tab to submit response for the Lot. Each Lot must be submitted independently.
— Applicants are able to view their submission using the “Supplier Submission Report” button found in the “Submit Individual Lot Response(s)” tab.’.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2016/S 107-191082 of 4.6.2016

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

18.4.2017 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 200 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 19.4.2017 – 9:00


As in abovementioned I.1

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Only the NHS Supply Chain contract owner or delegate.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Please note that the maximum number of suppliers as set out in II.1.4 is an estimate only. Applicants should refer to the Invitation to Tender for details of the scoring process to be used to assess the Suppliers to be appointed to the Framework Agreement.
The term of contracts formed under the Framework Agreement may continue beyond the end of the term of the Framework Agreement itself. NHS Supply Chain expects to provide successful Suppliers with the opportunity to offer additional savings to customers through the provision of discounted pricing value added offerings and commitment/bulk buy initiatives.
NHS Supply Chain will share savings information in order to assist its customers with making informed procurement decisions.
The Framework Agreement will be between NHS Supply Chain and the Supplier however.
1) NHS Supply Chain;
2) any NHS Trust;
3) any other NHS entity;
4) any government department agency or other statutory body (for the avoidance of doubt including local authorities) and/or
5) any private sector entity active in the UK healthcare sector will be able to enter into a direct contract with the Supplier for any of the supplies and/or services under the Framework.
The Supplier will be required to report to and pay a direct contract management fee to NHS Supply Chain as detailed in the tender documents.
The participating contracting authorities reserve the right to finance the purchase of the supplies through a lease transaction using a third party lessor. Any such financial services will be obtained by the participating contracting authorities through a separate procurement exercise and not as part of this procurement. The financial services may be sourced from the NHS Supply Chain leasing Framework Agreement.
In this event the supplier appointed to the Framework Agreement may receive from a third party lessor appointed by the participating contracting authority a purchase order for delivery to the participating contracting authority. The supplier appointed to the Framework Agreement will then be required to supply in accordance with the terms and conditions of the Framework Agreement.
Electronic ordering will be used and electronic invoicing will be accepted and electronic payment will be used. For the avoidance of doubt and notwithstanding the estimate indicated at II.2.1 NHS Supply Chain does not guarantee any level of purchase through the framework and advises Applicants that the framework shall be established on a non-exclusive basis.
Tenders and all supporting documentation for the contract must be priced in sterling and written in English. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts. NHS Supply Chain is not liable for any costs (including any third party costs fees or expenses incurred by those expressing an interest participating or tendering for this contract opportunity).
NHS Supply Chain reserves the right to terminate the procurement process (or part of it) to change the basis of and the procedures for the procurement process at any time or to procure the subject matter of the contract by alternative means if it appears that it can be more advantageously procured by alternative means. The most economically advantageous or any tender will not automatically be accepted.

All communications must be made through NHS Supply Chain’s eTendering portal athttp://procurement.supplychain.nhs.uk/ISS/ using the Message Centre facility linked to this particular contract notice.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Not applicable

Body responsible for mediation procedures

Not applicable

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Appeals to be lodged in accordance with the Public Contracts Regulations 2015 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:



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