NHS Supply Chain Future Operating Model – Logistics Services

NHS Supply Chain Future Operating Model – Logistics Services

Management of supply chain operations servicing the National Health Service (‘NHS’) Providers and NHS users with medical and non medical products. 

United Kingdom-Newcastle upon Tyne: Storage and warehousing services

2017/S 164-338174

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

NHS Business Services Authority (the ‘Authority’) which is represented in the Procurement by the Secretary of State for Health
Stella House, Goldcrest Way, Newburn Riverside Business Park
Newcastle upon Tyne
NE15 8NY
United Kingdom
E-mail: fom.logistics@dh.gsi.gov.uk
NUTS code: UK
I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.gov.uk/government/organisations/department-of-health/about/procurement
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.gov.uk/government/organisations/department-of-health/about/procurement

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


NHS Supply Chain Future Operating Model — Logistics Services.

Reference number: ITT60469

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Management of supply chain operations servicing the National Health Service (‘NHS’) Providers and NHS users with medical and non medical products. This will involve the operational logistics management of the existing NHS Supply Chain estate, additional in-bound logistics and inter-depot trunking services and supporting supply chain network expansion.

In addition, this procurement will include Home Delivery Services within the scope of the Future Operating Model for NHS procurement, supply chain and logistics services.

II.1.5)Estimated total value

Value excluding VAT: 730 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

Warehousing Sites are located in Alfreton / Normanton / Rugby / Bridgewater / Runcorn / Maidstone / Bury St Edmunds and the Customer Services located at Sherwood Business Park, Nottingham.

II.2.4)Description of the procurement:

The procurement is to provide the following services:

— Management of existing logistics services including transport, inventory management and site facilities at the named sites in II.2.3) as the principal leaseholder.

— Provision of an in-bound logistics and inter-depot trunking service at a site to be determined by the successful bidder in consultation with the Authority.

— Support for expansion of logistics services to meet projected demand increases (details regarding current volumes and projections will be available within the data room).

— Provision for home and community delivery services for continence products and potentially other products on behalf of the Authority; to residential homes, care homes, domestic premises and any NHS-funded providers of community health care services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 730 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

There will be conditions requiring the renewal (in certain circumstances) of, and options to renew the Contract after 36 and 48 months based on performance and business need.

The contract duration specified in II.2.7) includes the potential 2 12-month extensions but does not include the transition period at the beginning of the Contract.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Refer to procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Refer to procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2015/S 231-389103

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 09/10/2017
Local time: 11:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 28/09/2018

IV.2.7)Conditions for opening of tenders

Date: 09/10/2017
Local time: 11:00

Department of Health, London England via its e-sourcing portal.

Information about authorised persons and opening procedure:

Department of Health Procurement Officer/Moderator for the procurement.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The contracts resulting from this procurement will be executed by the NHS Business Services Authority (‘the Authority’). This procurement is being run by the Secretary of State for Health on behalf of the Authority.

The cost estimates provided in Sections II.1.5) and II.2.6) represent the maximum sum available based on performance across a sixty (60) month contract term including both potential twelve (12) month extensions.

The Authority is publishing the ITT and the draft contract through its e-Sourcing Portal with this notice.

Any questions regarding this notice must be sent to the Authority using the Clarification Question SubmissionTemplate provided within the ITT and sent to fom.logistics@dh.gsi.gov.uk All questions must be received by the deadline for receipt of clarifications as stated in the ITT. Responses to non-commercially sensitive questions will be shared by the Authority to potential providers using the Authority’s e-Sourcing Portal.

This procurement exercise will be completed via the Department of Health’s e-Sourcing Portal. Potential providers should visit https://www.gov.uk/government/organisations/department-of-health/about/procurement

to register on the e-Sourcing Portal and download instructions on how to respond to this opportunity. The e-Sourcing Portal will contain the ITT and all the procurement documentation to download. Operational and financial details in relation to this procurement can be accessed via a secure data room. Please follow instructions provided within the ITT.

All final responses must be submitted using the e-Sourcing Portal. The e-Sourcing Portal reference number for this exercise is ITT60469. If you require assistance, please contact the Supplier Help-desk on +44 1132545777 or supplier.helpdesk@dh.gsi.gov.ukThis help-desk is available from 10:00 to 16:00, Monday to Friday excluding Bank Holidays.

Please note that the contract duration specified in II.2.7) includes both of the potential 12 month extensions, but does not include the implementation period.

The Authority reserves the right to terminate the procurement process (or part of it), to change the basis of and the procedures for the procurement process at any time, or to procure the subject matter of the contract(s) by alternative means if it appears that it can be more advantageously procured by alternative means. The Authority may, at its sole discretion, modify the ITT (including any part of it) by amendments in writing, including extending the deadline for receipt of tender responses.

Tenders and all supporting documentation for the contract must be priced in sterling and written in English. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts.

In accordance with the Government’s policies on transparency, potential providers should note that the Authority intends to publish the ITT suite of documents on Contacts Finder.

The Authority also intends to publish any contract awarded, subject to possible redactions at the discretion of the Authority. Further information on transparency can be found at: http://www.cabinetoffice.gov.uk/resource-library/guidance-transparency

The costs of responding to the ITT and participation in the procurement will be borne by each applicant.

VI.4)Procedures for review

VI.4.1)Review body

Department of Health
79 Whitehall
United Kingdom
E-mail: fom.logistics@dh.gsi.gov.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Authority will incorporate a standstill period at the point information about the actual award of the contract is communicated to tenderers.

That notification will provide information on the award decision. The standstill period, which will be for a minimum of Ten (10) calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 (as amended) provide remedies under statute for aggrieved parties.

VI.4.4)Service from which information about the review procedure may be obtained

Department of Health
79 Whitehall
United Kingdom
E-mail: fom.logistics@dh.gsi.gov.uk

VI.5)Date of dispatch of this notice:



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