NHS Supply Chain Tender for Uniforms and Workwear

NHS Supply Chain Tender for Uniforms and Workwear

Direct textiles and associated products. Uniforms and workwear; Flame retardant fabrics curtains and blinds; Personal protective equipment; Staff footwear including theatre footwear; Bedding linen and towels.

UK-Normanton: occupational clothing, special workwear and accessories

2012/S 189-310863

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Supply Chain acting as agent for NHS Business Services Authority
NHS Supply Chain, Foxbridge Way
For the attention of: Nora Harper
WF6 1TL Normanton
UNITED KINGDOM
Telephone: +44 1623587028
E-mail: nora.harper@supplychain.nhs.uk

Internet address(es):

General address of the contracting authority: www.supplychain.nhs.uk

Further information can be obtained from: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

Tenders or requests to participate must be sent to: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

I.2)Type of the contracting authority

National or federal agency/office
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

“Direct textiles and associated products”.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: “Various locations in the UK”.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 50
Duration of the framework agreement

Duration in years: 2
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 53 700 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

The framework agreement will include the following categories for use by NHS staff and / or patients:
Uniforms and workwear;
Flame retardant fabrics curtains and blinds;
Personal protective equipment;
Staff footwear including theatre footwear;
Bedding linen and towels.
II.1.6)Common procurement vocabulary (CPV)

18100000, 18140000, 18000000, 39560000, 39520000, 39515000, 35113400, 35113100, 18832000, 18143000, 18800000, 18812000, 18812200, 18830000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

“This is an estimate only as precise quantities of likely purchases are unknown. It is anticipated that in the first year of the framework agreement the value of purchases will be in the region of 10 000 000 GBP; however this is approximate only. The figures below for the total estimated value are based on that initial expenditure.
The estimated value/range over the total Framework Agreement term (including any extension options)”.
Estimated value excluding VAT: 53 700 000,00 GBP
II.2.2)Information about options

Options: yes
Description of these options: “This framework agreement will have the option to extend for a maximum of 24 months in addition to the initial 2 year period upon review”.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Uniforms and workwear

1)Short description

Occupational clothing, special workwear and accessories to be worn by NHS staff including nursing and healthcare uniforms such as:
— Tunics, trousers and dresses,
— NHS staff uniforms for functions such as specialist departments (physiotherapy, radiography),
— Catering, front of house, portering, transport, maintenance and grounds staff, domestics and cleaners and other support service staff,
— Workwear accessories,
— Footwear, luggage articles and accessories,
— Miscellaneous textile articles and made-up textile articles.
2)Common procurement vocabulary (CPV)

18100000, 18140000, 18000000, 39560000, 39520000

3)Quantity or scope

“This is an estimate only as precise quantities of likely purchases are unknown and will also depend on the number of suppliers appointed. It is anticipated that initial expenditure will be in the region of 6 000 000 GBP in the first year of this framework agreement however this is approximate only and the values may vary depending on the requirements of those bodies purchasing under the framework agreement”.
Estimated value excluding VAT: 31 200 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Flame retardant fabrics, curtains and blinds

1)Short description

Flame retardant fabrics, curtains (windows and cubicle) and textile blinds.
2)Common procurement vocabulary (CPV)

39515000

3)Quantity or scope

“This is an estimate only as precise quantities of likely purchases are unknown and will also depend on the number of suppliers appointed. It is anticipated that initial expenditure will be in the region of 1 000 000 GBP in the first year of this framework agreement however this is approximate only and the values may vary depending on the requirements of those bodies purchasing under the framework agreement”.
Estimated value excluding VAT: 5 200 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Personal protective equipment

1)Short description

Protective and safety clothing, site-safety equipment, special footwear, protective gear.
2)Common procurement vocabulary (CPV)

35113400, 35113100, 18832000, 18143000

3)Quantity or scope

“This is an estimate only as precise quantities of likely purchases are unknown and will also depend on the number of suppliers appointed. It is anticipated that initial expenditure will be in the region of 1 500 000 GBP in the first year of this framework agreement however this is approximate only and the values may vary depending on the requirements of those bodies purchasing under the framework agreement”.
Estimated value excluding VAT: 8 000 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Staff footwear including theatre footwear

1)Short description

Footwear for protection to be worn by NHS staff including:
— Footwear with rubber or plastic parts,
— Rubber boots,
— Protective footwear.
2)Common procurement vocabulary (CPV)

18800000, 18812000, 18812200, 18830000

3)Quantity or scope

“This is an estimate only as precise quantities of likely purchases are unknown and will also depend on the number of suppliers appointed. It is anticipated that initial expenditure will be in the region of 1 500 000 GBP in the first year of this framework agreement however this is approximate only and the values may vary depending on the requirements of those bodies purchasing under the framework agreement”.
Estimated value excluding VAT: 8 000 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Bedding, linen and towels

1)Short description

Bedding, linen and towels for NHS hospital and facilities, including hospital linen for beds, towels, pillows, pillowcases, sheets, duvet covers, mattress covers and other healthcare requirements such as catering linen, tea towels and oven gloves.
2)Common procurement vocabulary (CPV)

39518000, 39514100, 39516120, 39512500, 39512100, 39512200, 39512300

3)Quantity or scope

“This is an estimate only as precise quantities of likely purchases are unknown and will also depend on the number of suppliers appointed. It is anticipated that initial expenditure will be in the region of 300 000 GBP in the first year of this framework agreement however this is approximate only and the values may vary depending on the requirements of those bodies purchasing under the framework agreement”.
Estimated value excluding VAT: 1 300 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

“Parent company or other guarantees may be required in certain circumstances. Further details will be in the tender documents”.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

“Please see tender documents”.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

“The Contracting Authority reserves the right to require groupings of entities to take a particular form or to require one party to undertake primary legal liability or to require that each party undertakes joint and several liability”.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: “The framework agreement includes obligations with respect to environmental issues and a requirement for successful suppliers to comply with the NHS Supply Chain Code of Conduct.
In addition LSAS tier one suppliers are to complete a Ethical Audit within 6 months of the commencement date of framework.
Plus mandatory management fee”.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: “Submission of expression of interest and procurement specific information:
This procurement exercise will be conducted on the NHS Supply Chain eTendering portal at http://procurement.supplychain.nhs.uk/ISS/.

Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement-specific information (if required) through the NHS Supply Chain eTendering portal as follows:
Registration.
1.
Use URL http://procurement.supplychain.nhs.uk/ISS/ to access the NHS Supply Chain Procurement portal.

2.
If not yet registered:
— Click on the ‘Not Registered Yet’ link to access the registration page,
— Complete the registration pages as guided by the mini guide found on the landing page.
Portal access.
If registration has been completed:
— Login with URL http://procurement.supplychain.nhs.uk/ISS/,

— Click on the ‘Supplier Dashboard’ icon to open the list of new procurement events.
Expression of interest.
— View Contract Notice content by clicking on the ‘View notice’ button for the procurement event. This opens a PDF document,
— Express an interest by clicking on the ‘Express interest’ button,
— To start the response process after the expression of interest has been done select the ‘My Active Opportunities’ option and click on the ‘Apply’ button,
— Select the procurement event from the list by clicking on the description,
— In the detail view click on the orange coloured ‘Framework Agreement’ button to start responding to the tender.
Tender response.
The system tasks required to complete the tender are:
Header level.
— Read framework header documents: Access these by clicking on the ‘NHS SC Header Documents’ button found in the ‘Select Framework’ tab,
— Upload header documents: Access this area using the ‘Supplier header documents’,
— Complete the Framework level questions: These questions are found in the ‘Framework Questionnaire’ tab.
Lot level.
1.
Lot header selection:
— Select the Lot Line Details button to view the lot detail to determine whether the Supplier wishes to respond to this lot,
— Select the ‘Express intent’ button after the required lot has been highlighted to be able to respond to the lot.
2.
Read NHS SC Lot Documents: Read the documents using the NHS SC Lot documents button.
3.
Upload Supplier Lot documents: Access this area using the ‘Supplier lot documents’. NOTE: These documents relate to this lot only.
4.
Complete price offers per line for the Lot: Use the LOT Line Detail tab to access.
5.
Answer the LOT questions: The questions are found in the Lot Evaluation tab (if applicable) and the Lot Questionnaire tab.
6.
Accept the Terms and Conditions: Use the ‘Terms and conditions’ button to access this function.
7.
Submit Lot Response: Click on the Submit response button to submit your response for the Lot. Note: each Lot must be submitted independently.
8. Supplier Submission Report: open and review the ‘Supplier Submission Report’”.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 150-250848 of 7.8.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

12.11.2012 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 150 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 13.11.2012 – 09:00
Place:

As in above mentioned I.1.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: “Only the NHS Supply Chain contract owner or delegate”.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

“Please note that the maximum number of suppliers as set out in II.1.4 is an estimate only. Tenderers should refer to Section 4.5 of the invitation to tender. NHS Supply Chain reserves the right to appoint more suppliers to the framework agreement in the event that several suppliers meet the 55 % minimum threshold for award. See section 4.5 of the ITT.
The term of contracts formed under the framework agreement may continue beyond the end of the term of the framework agreement itself. NHS Supply Chain expects to provide successful suppliers with the opportunity to offer additional savings to customers through the provision of discounted pricing value added offerings and commitment/bulk buy initiatives.
NHS Supply Chain will share savings information in order to assist its customers with making informed procurement decisions.
Lots.
Tenderers should note that for each of the 5 Lots it is anticipated that several suppliers will be appointed to each of the Product Lines within these Lots. Suppliers should therefore note that they may be appointed across one or a number of these Product Lines within these Lots.
The framework agreement will be between NHS Supply Chain and the Supplier however.
1) NHS Supply Chain;
2) Any NHS Trust;
3) Any other NHS entity;
4) Any government department agency or other statutory body and/or
5) Any private sector entity active in the UK healthcare sector will be able to enter into a direct contract with the Supplier for any of the supplies and/or services under the framework.
The Supplier will be required to report to and pay a direct contract management fee to NHS Supply Chain as detailed in the tender documents.
Tenders and all supporting documentation for the contract must be priced in sterling and written in English. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts. NHS Supply Chain is not liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. NHS Supply Chain reserves the right to terminate the procurement process (or part of it) to change the basis of and the procedures for the procurement process at any time or to procure the subject matter of the contract by alternative means if it appears that it can be more advantageously procured by alternative means. The most economically advantageous or any tender will not automatically be accepted.
All communications must be made through NHS Supply Chain’s eTendering portal at http://procurement.supplychain.nhs.uk/ISS/ using the Message Centre facility linked to this particular contract notice”.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Refer to point VI.4.2

Body responsible for mediation procedures

Not applicable

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: “Any appeals under this process should be addressed to the contact in point I.1.”.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:27.9.2012