NHS Wales Conferences and Events Framework

Events can range from small size (ranging from approx. 10 to 50 delegates), medium size (50 to 150 delegates) and large size events (150 to 350 delegates).

United Kingdom-Port Talbot: Hotel meeting and conference services

2016/S 171-307347

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

NHS Wales Shared Services Partnership
Frontline Procurement, Neath Port Talbot Hospital, Baglan Way
Port Talbot
SA12 7BX
United Kingdom
Contact person: Laura Panes
Telephone: +44 1639684465
E-mail: laura.panes@wales.nhs.uk
NUTS code: UKL

Internet address(es):Main address: http://www.procurement.wales.nhs.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221

I.2)Joint procurement

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: http://etenderwales.bravosolution.co.uk/nhs

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: http://etenderwales.bravosolution.co.uk/nhs

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Framework for the Provision of Conference and Events Services.

Reference number: T/ABM/015/16/LP

II.1.2)Main CPV code

55120000

II.1.3)Type of contract

Services

II.1.4)Short description:

ABMU is looking to implement a framework to provide the Health Board with a range of venue options for the variety of events and engagement sessions associated with innovative planning and commissioning techniques. There will be a broad set of criteria including size of venue, for example events can range from small size (ranging from approx. 10 to 50 delegates), medium size (50 to 150 delegates) and large size events (150 to 350 delegates). Other criteria includes delegate capacity, parking arrangements, etc. The full details will be specified in the tender documentation.

II.1.5)Estimated total value

Value excluding VAT: 240 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

Conference and Events Services for Large size events (150 to 300 delegates)

Lot No: 1

II.2.2)Additional CPV code(s)

55120000

II.2.3)Place of performance

NUTS code: UKL

II.2.4)Description of the procurement:

The framework will aim to provide ABMU HB with a range of venue options for the variety of events and engagement sessions associated with innovative planning and commissioning techniques. Large size events (150 to 350 delegates). Criteria includes delegate capacity, parking arrangements, etc. The full details will be specified in the tender documentation.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Option to extend for a further 12 months.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Conference and Events Services for Medium size events (50 to 150 delegates)

Lot No: 2

II.2.2)Additional CPV code(s)

55120000

II.2.3)Place of performance

NUTS code: UKL

II.2.4)Description of the procurement:

The framework will aim to provide ABMU HB with a range of venue options for the variety of events and engagement sessions associated with innovative planning and commissioning techniques. Medium size (50 to 150 delegates) events. Criteria includes delegate capacity, parking arrangements, etc. The full details will be specified in the tender documentation.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Option to extend for a further 12 months.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Conference and Events Services for Small size event (up to 50 delegates)

Lot No: 3

II.2.2)Additional CPV code(s)

55120000

II.2.3)Place of performance

NUTS code: UKL

II.2.4)Description of the procurement:

The framework will aim to provide ABMU HB with a range of venue options for the variety of events and engagement sessions associated with innovative planning and commissioning techniques. Small size (ranging from approx. 10 to 50 delegates) Criteria includes delegate capacity, parking arrangements, etc. The full details will be specified in the tender documentation.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Option to extend for a further 12 months.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 5

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/10/2016

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 07/10/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

If the Framework proves successful then further notices will be published. 12 months prior to contract coming to an end, estimated publication is January 2020.

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

Abertawe Bro Morgannwg University Health Board (ABMU HB) wishes to establish a framework for the provision of conference and event services within the boundaries of the ABMU HB area.

This framework is specific to events taking place to publicise and engage on the Changing for the Better programme, including commissioning, strategic planning and service redesign initiatives of the ABMU HB by inviting delegates such as health board staff, partners in primary care, local authorities, third sector, citizen & patient organisations and service users.

Expressions of interest are invited from suitable facilities in the Abertawe Bro Morgannwg University Health Board region that are committed to delivering high quality, best value and customer focused conference services.

It is important to note that the procurement exercise for this tender is to be carried out electronically via our e-Tendering portal athttp://etenderwales.bravosolution.co.uk/nhs.

Should your company wish to participate in this opportunity you will be required to register your company’s details, by no later than 12 pm on the 6.10.2016, so that you can access the electronic copy of the tender documents when they become available. Please visit the above website to complete the ‘Suppliers Register Here’ section.

Please ensure your expression of interest is also emailed to laura.panes@wales.nhs.uk.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales athttp://www.sell2wales.gov.wales/search/search_switch.aspx?ID=52348

(WA Ref:52348).

VI.4)Procedures for review

VI.4.1)Review body

NHS Wales Shared Services Partnership
Frontline Procurement, Neath Port Talbot Hospital, Baglan Way
Port Talbot
SA12 7BX
United Kingdom
Telephone: +44 1639684465
E-mail: laura.panes@wales.nhs.ukInternet address:http://www.procurement.wales.nhs.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

NHS Wales Shared Services Partnership
Frontline Procurement, Neath Port Talbot Hospital, Baglan Way
Port Talbot
SA12 7BX
United Kingdom
Telephone: +44 1639684465
E-mail: laura.panes@wales.nhs.uk

VI.5)Date of dispatch of this notice:

01/09/2016

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