NHS Wales’ Tender for External Quality Assessment IT System

NHS Wales’ Tender for External Quality Assessment IT System

The System we require will include but will not be limited to: Registration of new participants in one or multiple EQA scheme(s), Annual confirmation of registration of existing participants.

United Kingdom-Cardiff: Industry specific software package

2017/S 200-411177

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

NHS Wales Shared Services Partnership
4-5 Charnwood Court, Heol Billingsley, Parc Nantgarw
CF15 7QZ
United Kingdom
Telephone: +44 1443622339
E-mail: emma.rowe-jones@wales.nhs.uk
NUTS code: UK
I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etenderwales.bravosolution.co.uk/home.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk/home.html

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


External Quality Assessment IT System.

Reference number: WBS-OJEU-37348

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The System we require will include but will not be limited to:

— Registration of new participants in one or multiple EQA scheme(s),

— Annual confirmation of registration of existing participants, through viewing current registration information and editing if required,

— Registration through a 3rd party ‘agent’,

— Management of lab contact details,

— Management of lab finance details,

— Calculation of scheme fees based on scheme and delivery selections at registration,

— Test results and method information entry for EQA scheme(s),

— Save, submit and view submitted results,

— View reports and certificates produced by UK NEQAS for H&I.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKL15

II.2.4)Description of the procurement:

Crucial to the system is the need for confidentiality. An individual lab must only ever be able to see their own contact details and performance reports.

A specific EQA management system for the UK NEQAS for H&I office is also required to manage information entered by participants. It will also perform some analysis of results for assessment and produce individual laboratory reports.

This aspect system will include but is not limited to:

— Management of participants, including contact details, schemes registered for, finance information etc.,

— Participant correspondence management,

— Add/remove/edit fields for participant data entry,

— Authorising new registration requests and changes by participants,

— Username and password management for user access to the secure online area,

— Management of schemes and sample distributions,

— Participant result management,

— Basic result analysis (schemes are quantitative e.g. positive/negative),

— Result assessment (i.e. comparison of entered results to an entered ‘correct’ result),

— Produce individual laboratory reports and certificates,

— Management of laboratories with ‘unacceptable performance’ (i.e. incorrect results).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Extensions available for a further period of up to 24 months on an annual basis.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/11/2017
Local time: 09:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 13/11/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=71850

(WA Ref:71850)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review

VI.4.1)Review body

NHS Wales Shared Services Partnership
4-5 Charnwood Court, Heol Billingsley, Parc Nantgarw
CF15 7QZ
United Kingdom
Telephone: +44 1443622339Internet address:http://www.procurement.wales.nhs.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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