NHS Wheelchairs Tender

NHS Shared Business Services (NHS SBS) wishes to establish a framework agreement for use by or on behalf of current and future NHS SBS clients, including without limitation (I) any national health service (NHS) trust, (II) other persons and bodies exercising NHS functions.

UK-Salford: Invalid carriages, wheelchairs and associated devices

2013/S 018-026337

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Shared Business Services Ltd (NHS SBS)
Halyard Court, 31 Broadway, The Quays
For the attention of: Mark Storey
M50 2UW Salford
UNITED KINGDOM
Telephone: +44 1612123728
E-mail: mark_storey@nhs.net

Internet address(es):

General address of the contracting authority: http://www.sbs.nhs.uk

Address of the buyer profile: https://nhssbs.eu-supply.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Joint venture between the Department of Health and Steria

I.3)Main activity

General public services
Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Wheelchairs and Associated Goods and Services

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Main site or location of works, place of delivery or of performance: NHS bodies, including any statutory andother successor organisations to any of the foregoing and in addition any other commissioners (whether aloneor jointly with any other organisation), providers and regulators of NHS funded (either in whole or in part)services including practice based commissioning consortia, general practice commissioning consortia, the National Commissioning Board (and all sub national offices including any body obtaining new membership toNHS Shared Business Services.
This includes but is not limited to the following trusts:
5 Boroughs Partnership NHS Trust
Aintree University Hospitals NHS Foundation Trust.
Alder Hey Childrens NHS Foundation Trust.
Bolton PCT.
Calderstones Partnership NHS Foundation Trust.
Central and Eastern Cheshire PCT.
Central Manchester University Hospitals NHS Foundation Trust.
Christie Hospital NHS Foundation Trust.
Cumbria Partnership NHS Foundation Trust.
East Cheshire NHS Trust.
East Lancashire Hospitals NHS Trust.
East London NHS Foundation Trust.
Greater Manchester West Mental Health NHS Foundation Trust.
Lancashire Care NHS Foundation Trust.
Liverpool Primary CareTrust.
Liverpool Community Health NHS Trust.
Manchester Mental Health and Social Care Trust.
Mersey Care NHS Trust.
Mid Staffordshire NHS Foundation Trust.
NHS Ashton Leigh and Wigan.
NHS Blackburn with Darwen Teaching Care Trust Plus.
NHS Blackpool.
NHS Bury.
NHS Central Lancashire.
NHS Cumbria.
NHS East Lancashire.
NHS Halton and St Helens.
NHS Heywood, Middleton and Rochdale.
NHS Knowsley.
NHS Manchester.
NHS North Lancashire.
NHS North Staffordshire.
NHS North West (Strategic Health Authority).
NHS Salford.
NHS Sefton.
NHS Stockport.
NHS Warrington.
NHS Western Cheshire.
North Cumbria University Hospitals NHS Trust.
North Staffordshire Combined Healthcare NHS Trust.
North West Ambulance Service NHS Trust.
Oldham Primary Care Trust.
Pennine Care NHS Foundation Trust.
Royal Bolton Hospital NHS Foundation Trust.
Salford Royal NHS Foundation Trust.
Southport and Ormskirk Hospital NHS Trust.
St. Helens and Knowsley Teaching Hospitals NHS Trust.
Stoke on Trent PCT.
Tameside and Glossop Primary Care Trust.
Tameside Hospital NHS Foundation Trust.
Trafford Healthcare NHS Trust.
Trafford Primary Care Trust.
University Hospital of North Staffordshire NHS Trust.
University Hospital of South Manchester NHS Foundation Trust.
University Hospitals of Morecambe Bay NHS Trust.
Wrightington Wigan and Leigh NHS Foundation Trust.
In addition the public sector bodies to whom the use of this contract / framework agreement will be open include,in particular, the following in the United Kingdom and their respective statutory successors and organisationscreated as a result of reorganisations or organisational changes, and any private sector entities having similarprocurement needs.
— Central Government Departments and their executive agencies (a list of such departments and executiveagencies can be found at http://www.cabinetoffice.gov.uk/government-business/government-ministers-responsibilities.aspx),

— Non-Departmental Public Bodies (NDPBs) (a list of NDPBs can be found at Annex A to the Public BodiesDirectory 2007 published by the Cabinet Office) which can be found at http://www.civilservice.gov.uk/documents/pdf/public_bodies_2007.pdf),

— National Health Service (NHS) bodies, including hospital Trusts, which in turn include acute Trusts, Trustsoperating community hospitals and the provider functions of Primary Care Trusts); Primary Care Trusts and General Practitioner commissioning consortia; Care Trusts; Care Trusts Plus; Ambulance Trusts; Mental HealthTrusts; Strategic Health Authorities; Special Health Authorities; Community Health Councils; Local Health oards; NHS Foundation Trusts,
— Health Boards, NHS Trusts, Community Health Councils and other constituent bodies of the NHS in Wales,
— NHS Scotland and its constituent bodies including: the Scottish Ambulance Service, Special NHS Boards and the other constituent organisations of the Scottish National Health Service; and
— Health and Social Care Trusts, Health Agencies and other constituent bodies of the NHS in NorthernIreland.
Lists of all of such NHS Authorities, Trusts, Councils, Boards and other bodies can be found at:
http://www.nhs.uk/Servicedirectories/pages/primarycaretrustlisting.aspx http://www.wales.nhs.uk/nhswalesaboutus/structure

http://www.show.scot.nhs.uk/organisations/index.aspx and http://www.hscni.net/index.php?link=hospitals

— Local authorities (as defined in Regulation 3(2) to 3(5) inclusive of the Public Contracts Regulations2006(“the Regulations”), a list of such authorities being available at: http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/AToZOfLocalCouncils/DG_A-Z_LG

— Police Forces and other emergency services, including Fire and Rescue Services, the Maritime andCoastguard Agency and other rescue authorities (a list of Police Authorities and Fire and Rescue Services can be found respectively at the following: http://www.police.uk/forces.htm, and http://www.fireservice.co.uk/information/ukfrs.php

— Educational establishments (i.e. schools maintained by Local Authorities; Academies; City TechnologyColleges; the Learning and Skills Council; further education establishments, and universities,
— Registered social landlords (RSLs), a list of such authorities being available at: http://www.housingcorp.gov.uk/server/show/nav.489)

— Registered charities, as detailed at http://www.charity-commission.gov.uk/

— Devolved and other administrations within the British Isles, including those detailed at: (in the case ofScotland) http://scotland.gov.uk/Home and http://www.scottish.parliament.uk/ (in the case of Wales) http://new.wales.gov.uk/?llang=en

— Her Majesty’s prison service as detailed at www.hmprisonservice.gov.uk

— The Ministry of defence as detailed at www.mod.uk

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 28
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 500 000 and 10 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Powered and Non-Powered Wheelchairs. Special Seating. Wheelchair Cushions and Accessories. Service and Maintenance Packages.
NHS Shared Business Services (NHS SBS) wishes to establish a framework agreement for use by or on behalf of current and future NHS SBS clients, including without limitation (I) any national health service (NHS) trust, (II) other persons and bodies exercising NHS functions or otherwise providing NHS services (including, but not limited to primary care trusts, strategic health authorities and foundation trusts) (being other NHS entities), (III) other UK public sector bodies providing non-health services, (IV) private sector entities in the UK and Isle of Man public services sector. (see section VI.3, Additional Information).

II.1.6)Common procurement vocabulary (CPV)

33193000, 33193100, 33193120, 33193200, 33193210, 33193220, 50421100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one lot only

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The framework agreement will be for the following product ranges and for the use of existing NHS SBS Customers and organisations who shall become customers of NHS SBS Customers within the period of theframework agreement.
Product ranges: Powered and Non-Powered Wheelchairs. Special Seating. Wheelchair Cushions and Accessories. Service and Maintenance Packages.
Precise quantities are unknown and will also depend on the number of suppliers appointed. Whilst itis anticipated that initial expenditure will be in the region of 500 000 and 10 000 000 GBP for this contract award this is approximate only and the values will be to such a level as those purchasing under the framework.
Estimated value excluding VAT:
Range: between 500 000 and 10 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Powered and Non-Powered Wheelchairs

1)Short description

Powered and Non-Powered Wheelchairs.

2)Common procurement vocabulary (CPV)

33193000, 33193100, 33193120, 33193200, 33193210, 33193220, 50421100

3)Quantity or scope

Estimated value excluding VAT:
Range: between 50 000 and 2 500 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Lot No: 2 Lot title: Special Seating

1)Short description

Special Seating.

2)Common procurement vocabulary (CPV)

33193000, 33193100, 33193120, 33193200, 33193210, 33193220, 50421100

3)Quantity or scope

Estimated value excluding VAT:
Range: between 50 000 and 2 500 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Lot No: 3 Lot title: Wheelchair Cushions and Accessories

1)Short description

Wheelchair Cushions and Accessories.

2)Common procurement vocabulary (CPV)

33193000, 33193100, 33193120, 33193200, 33193210, 33193220, 50421100

3)Quantity or scope

Estimated value excluding VAT:
Range: between 50 000 and 2 500 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Lot No: 4 Lot title: Service and Maintenance Packages

1)Short description

Service and Maintenance Packages.

2)Common procurement vocabulary (CPV)

50421100, 33193210

3)Quantity or scope

Estimated value excluding VAT:
Range: between 50 000 and 2 500 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details will be included in the procurement documentation available for download from EU supply eTendering portal: https://nhssbs.eu-supply.com

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be included in the procurement documentation available for download from EU supply eTendering portal: https://nhssbs.eu-supply.com

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Details will be included in the procurement documentation available for download from EU supply eTendering portal: https://nhssbs.eu-supply.com

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: This procurement exercise will be conducted on the EU supply eTendering portal at: https://nhssbs.eu-supply.com

Candidates wishing to be considered for this agreement must register their expression of interest and provide additional procurement specific information through this portal.
To register interest:
1) Go to ‘Current Tender Opportunities’ from the eTendering portal login page: https://nhssbs.eu-supply.com

2) Find the tender listed and click on the title. This will take you to the letter of invitation.
3) If you are not a registered user of EU Supply follow the ‘Online registration’ link otherwise follow the ‘Login’ link and enter username and password.
4) Once logged in ‘Accept’ the invitation to register your interest in the opportunity. You will then be taken direct to the tender response screen.
5) Go to the ‘Access Documents’ folder on the response screen to view and download tender documentation.
Further guidance on how to access and respond to the opportunity is available in the ‘Quick Guide for Suppliers’ which is available for downloading from the main portal login page: https://nhssbs.eu-supply.com

(follow link: ‘Quick Guide for Suppliers’).
For any support in submitting your response please contact EU Supply Helpdesk at support@eu-supply.com (Tel: +44 8008402050) quoting the tender ID number.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Details will be included in the procurement documentation available for download from EU supply eTendering portal: https//nhssbs.eu-supply.com
Minimum level(s) of standards possibly required: Details will be included in the procurement documentation available for download from the portal.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details will be included in the procurement documentation available for download from EU supply eTendering portal: https//nhssbs.eu-supply.com
Minimum level(s) of standards possibly required:
Details will be included in the procurement documentation available for download from the portal.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SBS/13/MS/GWB/8061.

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

5.3.2013 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 5.3.2013 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The duration referenced in Section II 1.4 is for the placing of orders.
The value provided in Section II 1.4 is only an estimate. We cannot guarantee to successful suppliers any business through this framework agreement. Spend and volumes may vary throughout the life of the framework agreement from the anticipated levels given in this notice.
NHS Shared Business Services (SBS) wishes to establish a Framework Agreement for use by the following UK, Isle of Man and Scottish bodies (and any future successors to these organisations) subject to the approval of NHS SBS:
Public sector bodies, including any statutory and other successor organisations to any of the foregoing and in addition any other commissioners (whether alone or jointly with any other organisation), providers and regulators of NHS funded (either in whole or in part) services including practice based commissioning consortia, general practice commissioning consortia, the National Commissioning Board (and all sub national offices including any body obtaining new membership to NHS Shared Business Services Ltd).
This includes but is not limited to the following NHS Trusts:-
5 Boroughs Partnership NHS Trust, Aintree University Hospitals NHS Foundation Trust, Alder Hey Childrens NHS Foundation Trust, Ashton, Leigh And Wigan NHS, Bolton PCT, Blackpool Teaching Hospitals NHS Foundation Trust, Bridgewater Community Healthcare NHS Trust, Calderstones Partnership NHS Foundation Trust, Central and Eastern Cheshire PCT , Central Manchester University Hospitals NHS Foundation Trust, Christie Hospital NHS Foundation Trust, Cumbria Partnership NHS Foundation Trust, East Cheshire NHS Trust, East Lancashire Hospitals NHS Trust, East London NHS Foundation Trust, Great Western Hospitals NHS Foundation Trust, Greater Manchester West Mental Health NHS Foundation Trust , Lancashire Care NHS Foundation Trust, Liverpool Community Health NHS Trust, Liverpool Primary Care Trust , Manchester Mental Health & Social Care Trust, Mersey Care NHS Trust, Mid Staffordshire NHS Foundation Trust, NHS Ashton Leigh & Wigan , NHS Blackburn with Darwen Teaching Care Trust Plus, NHS Blackpool, NHS Bury, NHS Central Lancashire, NHS Cumbria, NHS East Lancashire, NHS Halton & St Helens, NHS Heywood, Middleton & Rochdale, NHS Knowsley, NHS Manchester, NHS North Lancashire, NHS North Staffordshire, NHS North of England, NHS Salford, NHS Sefton, NHS Stockport, NHS Stoke on Trent, NHS Warrington, NHS Western Cheshire, North Cumbria University Hospitals NHS Trust, North Staffordshire Combined Healthcare NHS Trust, North West Ambulance Service NHS Trust , Oldham Primary Care Trust, Pennine Care NHS Foundation Trust, Royal Bolton Hospital NHS Foundation Trust, Salford Royal NHS Foundation Trust, Southport and Ormskirk Hospital NHS Trust, St. Helens and Knowsley Teaching Hospitals NHS Trust, South Staffordshire PCT, Staffordshire & Stoke On Trent Partnership NHS Trust, Tameside & Glossop Primary Care Trust, Tameside Hospital NHS Foundation Trust, Trafford Primary Care Trust, University Hospital of North Staffordshire NHS Trust, University Hospital of South Manchester NHS Foundation Trust, University Hospitals of Morecambe Bay NHS Trust, Wrightington Wigan & Leigh NHS Foundation Trust.
In addition the following public sector bodies will be able to use the Framework subject to the approval of NHS SBS:
Central Government Departments, Executive Agencies and NDPBs (see http://www.civilservice.gov.uk/jobs/Departments-NDPBs-AtoL/A-to-F.aspx http://www.civilservice.gov.uk/Assets/PublicBodies2009_tcm6-35808.pdf http://www.direct.gov.uk/en/DI1/Directories/A-ZOfCentralGovernment/index.htm.

National Health Service (NHS) bodies, including:
Acute Trusts: http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

Primary Care Trusts: http://www.nhs.uk/servicedirectories/Pages/PrimaryCareTrustListing.aspx

Mental Health Trusts: http://www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspx

Ambulance Trusts: http://www.nhs.uk/ServiceDirectories/Pages/AmbulanceTrustListing.aspx

Care Trusts: http://www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx

Strategic Health Authorities: http://www.nhs.uk/ServiceDirectories/Pages/StrategicHealthAuthorityListing.aspx

Special Health Authorities: http://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspx

other English NHS bodies: http://www.nhs.uk/servicedirectories/Pages/ServiceSearch.aspx

Arms Length Bodies: http://www.dh.gov.uk/en/Aboutus/OrganisationsthatworkwithDH/Armslengthbodies/Categorisationofarmslengthbodies/index.htm

The NHS Commissioning Board and other organisations involved in commissioning or overseeing General Practitioner services and GP consortia which will be responsible for commissioning most aspects of NHS care (or equivalent body/bodies established pursuant to legislation enacted as a result of, or in connection with, the White Paper, Equity and Excellence: Liberating the NHS published July 2010.
GP Practices: http://www.nhs.uk/servicedirectories/Pages/ServiceSearch.aspx, and: http://www.general-practitioners-uk.co.uk/

and any other provider of primary medical services:
a) who are a party to any of the following contracts:
— General Medical Services (GMS),
— Personal Medical Services (PMS),
— Alternative Provider Medical Services (APMS) and/or
b) Commissioned by the NHS Commissioning Board or other organisations involved in commissioning or overseeing General Practitioner services, as described above.
Social Enterprises: http://www.dh.gov.uk/prod_consum_dh/groups/dh_digitalassets/@dh/@en/documents/digitalasset/dh_119228.pdf

Local Authorities:
http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/AToZOfLocalCouncils/DG_AZ_

NHS Wales (National Health Service for Wales) including but not limited to: Welsh Health Boards, Primary care services – GPs, pharmacies, dentists and optometrists, Hospital services, and community services, including those provided through community health centres and mental health services:
http://www.nhsdirect.wales.nhs.uk/localservices/localhealthboards/

NHS Scotland (National Health Service for Scotland) including but not limited to: NHS Boards, Hospitals, Primary care Services GPs, pharmacies, dentists and optometrists, Hospital services, and community services, including those provided through community health centres and mental health services:
http://www.show.scot.nhs.uk/organisations/index.aspx

NHS Northern Ireland (National Health Service for Northern Ireland) including but not limited to: Health and Social Care Trusts, Primary care Services GPs, pharmacies, dentists and optometrists, Hospital services, social care services and community services, including those provided through community health centres and mental health services:
http://www.n-i.nhs.uk/

Local Authorities.
Police forces and other emergency services, including fire and rescue services, the maritime and coastguard agency and other rescue authorities (a list of police authorities and fire and rescue services can be found respectively at the following: http://www.police.uk/. and http://www.fireservice.co.uk/information/ukfrs

Educational establishments (ie schools maintained by local authorities, academies, city technology colleges; the Learning and Skills Council; further education establishments, and universities.
Registered social landlords (RSLs), a list of such authorities being available at: http://www.housingcorp.gov.uk/server/show/nav.489)

Registered charities, as detailed at http://www.charity-commission.gov.uk

Devolved and other administrations with the British Isles, including those detailed at: (in the case of Scotland) http://www.scotland.gov.uk/Home, and http://www.scottish.parliament.uk/, (in the case of Wales) http://new.wales.gov.uk/?llang=en

Her Majesty’s prison service as detailed at www.hmprisonservice.gov.uk

The Ministry of Defence as detailed at www.mod.uk

Isle of Man Government Health / Public Services.
http://www.gov.im/health/

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: OJEU procedures include a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to bidders. This period allows unsuccessful bidders to seek further debriefing from the contracting authority before the contract is entered into. Such information should be requested from NHS SBS. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly.

VI.4.3)Service from which information about the lodging of appeals may be obtained

NHS SBS Shared Business Services Ltd (NHS SBS)
Halyard Court, Chandlers Point, 31 Broadway
M50 2UW Salford
UNITED KINGDOM
Telephone: +44 1612123701

VI.5)Date of dispatch of this notice:22.1.2013