Non Emergency Patient Transport Services Chesterfield

UK-Chesterfield: Special-purpose road passenger-transport services

2013/S 017-024791

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Chesterfield Royal Hospital NHS Foundation Trust
Top Road, Calow
For the attention of: Lindsey Bethune
S44 5BL Chesterfield
UNITED KINGDOM
Telephone: +44 1246512706
E-mail: lindsey.bethune@chesterfieldroyal.nhs.uk
Fax: +44 1246512706

Internet address(es):

General address of the contracting authority: ww.chesterfieldroyal.nhs.uk
Address of the buyer profile: As in above mentioned contact points(s)
Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Non Emergency Patient Transport Services ( NEPT)

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
Main site or location of works, place of delivery or of performance: Chesterfield Royal Hospital NHS Foundation Trust.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Chesterfield Royal Hospital NHS Foundation Trust wishes to receive expressions of interest from suitably qualified and experienced Passenger Transport providers with the necessary capacity and capability to deliver a Non Emergency Patient Transport Service.
The Non Emergency Patient Transport Services (NEPT) comprises the movement of patients whose condition is not considered an emergency between patients homes, hospitals, community settings or other treatment centres for people referred for consultations,treatments or procedures. This can and should encompass a wide range of vehicle types and levels of care consistent with the patients medical needs.
Chesterfield Royal Hospital is the primary commissioner for the service, with Non Emergency Patient Transport Services being regarded as a vital service for the smooth running of acute and primary care services. It is an integral part of healthcare. The demand on the service has changed over recent years not necessarily in volume but in the management of patient activity. A greater emphasis is placed on ensuring patients are not waiting in hospital unnecessarily.
The contract will be for an initial period of 3 years with provision to extend by up to a further 2 years based on performance and delivering continued value for money
More details on the service are set out in the memorandum of information and the invitation to tender.

II.1.6)Common procurement vocabulary (CPV)

60130000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Refer to information contained in the PQQ and ITT documentation.
Estimated value excluding VAT:
Range: between 4 000 000 and 5 500 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract will be for an initial period of 3 years with provision to extend by up to a further 2 years based on performance and delivering continued value for money.

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent company or other guarantees may be required in certain circumstances – see PQQ and ITT for further details.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with regulations 23 to 25 of the Public Contracts Regulations 2006 and as set out in the PQQ associated with this procurement available via noecpc.bravosolution.co.uk tendering portal.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Candidates may be disqualified who do not respond in accordance with the format and instructions of this requirement. Details to be found within the PQQ.
Minimum level(s) of standards possibly required: As defined within the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with regulations 23 to 25 of the Public Contracts Regulations 2006 and as set out in the PQQ associated with this procurement available via yhcpc.bravosolution.co.uk tendering portal.
Minimum level(s) of standards possibly required:
As defined within the PQQ.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 5
Objective criteria for choosing the limited number of candidates: As stipulated in the PQQ document associated with this Procurement.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

T00102.

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

21.2.2013 – 09:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (required once) – Browse to the eSourcing Portal: https://noecpc.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (keep this secure). Once registered you will then be able to express interest in the tender exercise that is of interest to you 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires/ Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help or contact the eTendering help desk at +44 8003684580 or help@bravosolution.co.uk

The deadline for submitting a response to the PQQ is 9:0 0am on the 21.2.2013.
Tenders and all supporting documentation for the contract must be priced in sterling and written in English. Any agreement entered into will be considered a contract made in England according to English Law and will be subject to the exclusive jurisdiction of the English Courts. Chesterfiled Royal Hospital NHS Foundation Trust is not liable for any costs incurred by those expressing an interest in and/or tendering for this contract opportunity. Chesterfield Royal Hospital NHS Foundation Trust reserves the right to terminate the procurement process ( or part of it), to change the basis of and the proceduresfor the procurement process at any time or to procure the subject matter of the contract by alternative means if it appears that it can be more advantageously procured by alternative means. The most economically advantageous or any tender will not automatically be accepted.
The value/range stated in section II.2.1 of this notice is indicative only and the final value of the contract will depend on the final tenders received by Chesterfield Royal Hospital NHS Foundation Trust and the tender submitted by the successful tenderer. Chesterfield Royal Hospital NHS Foundation Trust therefore reserves the right to award a contract for more or less than the value/range indicated in section II.2.1 The value/range detailed in II.2.1 includes the costs of the option to extend the contract for up to a further 2 years (24 months).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Chesterfield Royal Hospital NHS Foundation Trust will incorporate a minimum 10 calendar day standstill period at the point information on the award of contract is communicated to tenderers, in accordance with Regulation 32A of the Public Contracts Regulations 2006. Any tenderer wishing to appeal the decision to award the contract, or after the award of the contract appeal the award of the contract, shall have the rights set out in Part 9 of the Public Contracts Regulations 2006.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:22.1.2013