Non Emergency Patient Transport Services Devon

Non Emergency Patient Transport Services Devon

The Peninsula Purchasing and Supply Alliance on behalf of NHS organisations across Cornwall, Devon and Somerset are looking to procure Non Emergency Patient Transport Services.

UK-Exeter: patient-transport vehicles

2012/S 81-132988

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Devon
Commissioning Headquarters, County Hall, Topsham Road
Contact point(s): Peninsula Purchasing and Supply Alliance
For the attention of: Angela Mortley, Category Manager (Commissioning)
EX2 4QL Exeter
UNITED KINGDOM
Telephone: +44 7771943355
E-mail: angela.mortley@ydh.nhs.uk

Internet address(es):

General address of the contracting authority: https://tactica-live.advanced365.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

PPSA – Non Emergency Patient Transport Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
Main site or location of works, place of delivery or of performance: Across (but not limited to) the South West of England with main areas of activity within the boundaries of Cornwall, Devon and Somerset.
NUTS code UKK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Peninsula Purchasing and Supply Alliance on behalf of NHS organisations across Cornwall, Devon and Somerset are looking to procure Non Emergency Patient Transport Services. The definition for this Non Emergeny Patient Transport Services activity is typified by the non-urgent, planned transportation of patients, with a medical need for transport, to and from a health service provider and between health service providers. This covers a range of vehicles and levels of care, from cars with drivers who may have no clinical training, to minibuses or other vehicles with staff on board who have first aid/other clinical training to ambulance vehicles staffed with health care professionals.
II.1.6)Common procurement vocabulary (CPV)

34114122, 60120000, 60130000, 60171000, 85110000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

To provide Non Emergency Patient Transport Services 365 days of the year (366 days per leap year) as required by NHS organisations within the boundaries of Cornwall, Devon and Somerset. Full requirements will be detailed in the Specification at the ITT stage of this procurement.
Estimated value excluding VAT:
Range: between 35 000 000 and 43 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.4.2013. Completion 31.3.2018

Information about lots

Lot No: 1 Lot title: Cornwall – Non Emergency Patient Transport Services

1)Short description

To provide Non Emergency Patient Transport 365 days of the year (366 days per leap year) to the following NHS organisations and Healthcare Community Interest Companies within the boundaries of Cornwall.
Royal Cornwall Hospitals NHS Trust.
Peninsula Community Health CIC.
Cornwall Partnership NHS Foundation Trust.
NHS Cornwall and Isles of Scilly.
Full lot details will be provided in the Specification at the ITT stage of this procurement.
2)Common procurement vocabulary (CPV)

34114122, 60120000, 60130000, 60171000, 85110000

3)Quantity or scope

As above.
Estimated value excluding VAT:
Range: between 10 000 000 and 12 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The definition for this Non Emergeny Patient Transport Services activity is typified by the non-urgent, planned transportation of patients, with a medical need for transport, to and from a health service provider and between health service providers. This covers a range of vehicles and levels of care, from cars with drivers who may have no clinical training, to minibuses or other vehicles with staff on board who have first aid/other clinical training to ambulance vehicles staffed with health care professionals.
Full lot details will be provided in the Specification at the ITT stage of this procurement.
Lot No: 2 Lot title: Devon – Non Emergency Patient Transport Services

1)Short description

To provide Non Emergency Patient Transport 365 days of the year (366 days per leap year) to the following NHS organisations within the boundaries of Devon.
NHS Devon.
Royal Devon and Exeter NHS Foundation Trust.
Northern Devon Healthcare NHS Trust.
Devon Partnership NHS Trust.
Full lot details will be provided in the Specification at the ITT stage of this procurement.
2)Common procurement vocabulary (CPV)

34114122, 60120000, 60130000, 60170000, 85100000

3)Quantity or scope

As Above.
Estimated value excluding VAT:
Range: between 15 000 000 and 18 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The definition for this Non Emergeny Patient Transport Services activity is typified by the non-urgent, planned transportation of patients, with a medical need for transport, to and from a health service provider and between health service providers. This covers a range of vehicles and levels of care, from cars with drivers who may have no clinical training, to minibuses or other vehicles with staff on board who have first aid/other clinical training to ambulance vehicles staffed with health care professionals.
Full lot details will be provided in the Specification at the ITT stage of this procurement.
Lot No: 3 Lot title: Somerset – Non Emergency Patient Transport Services

1)Short description

To provide Non Emergency Patient Transport 365 days of the year (366 days per leap year) to the following NHS organisations and Healthcare Community Interest Companies within the boundaries of Somerset.
NHS Somerset.
Taunton and Somerset NHS Foundation Trust.
Yeovil District Hospital NHS Foundation Trust.
Somerset Partnership NHS Foundation Trust.
Full lot details will be provided in the Specification at the ITT stage of this procurement.
2)Common procurement vocabulary (CPV)

34114122, 60120000, 60130000, 85110000

3)Quantity or scope

As Above.
Estimated value excluding VAT:
Range: between 10 000 000 and 12 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The definition for this Non Emergeny Patient Transport Services activity is typified by the non-urgent, planned transportation of patients, with a medical need for transport, to and from a health service provider and between health service providers. This covers a range of vehicles and levels of care, from cars with drivers who may have no clinical training, to minibuses or other vehicles with staff on board who have first aid/other clinical training to ambulance vehicles staffed with health care professionals.
Full lot details will be provided in the Specification at the ITT stage of this procurement.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company and other guarantees may be required in certain circumstances see the invitation to tender for further details.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and severable liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who does not respond to the following in the requisite manner:
1) Suppliers are required to express an interest in the OJEU process and complete PQQ documents (where applicable) via the Authority eSourcing system TACTICA – which is accessed at https://tactica-live.advanced365.com

2) Information and formalities necessary for evaluating if requirements are met will include, but not be limited to, assessment:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Bidders who have been convicted of a Bribery Act 2010 offence under section 1 (offences relating to bribing another person) or section 6 (bribery of foreign public officials) will be excluded.
The Authority will also be utilising the NHS supplier information database.
(SID4Health) to manage and assess general pre-qualification information in the form of a profile. As well as responding to the tender via TACTICA, candidates are requested to provide or update their profile on the SID4Health as follows:
a) candidates should register on SID4health at http://www.SID4health.nhs.uk by clicking on the Register Organisation tab and select the Supplier button;

b) to continue with the registration process Suppliers must have a current DUNS Number. If a Supplier does not have a DUNS Number there is a link to the D&B UK website to request a DUNS Supplier Number;
c) Suppliers who already have a published profile on SID4Health must confirm that information is up to date;i) candidates should ensure all relevant sections of their NHS SID4Health profile are completed to demonstrate their ability to meet the short listing criteria applicable to this contract. Where access to NHS SID4Health is unavailable, please contact NHS SID4Health helpdesk at help@SID4health.nhs.uk

Please note all responses to OJEU should be made through TACTICA eSourcing System – registration is required on SID4Health to update or provide company profiles only.
In addition to the Provisions of Freedom of Information Act, Bidders will have due regard to the Authorities obligations on Transparency which are set out in more detail at www.businesslink.gov.uk/transparency/procurement and all offers will be submitted on the basis that the contract when awarded may be published in full in accordance with H M Government Transparency Guidance.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per III.2.1. above.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per III.2.1. above.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 20
Objective criteria for choosing the limited number of candidates: The criteria will be set down within the Pre-Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

RFT
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

24.5.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

29.6.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://tactica-live.advanced365.com. A Memorandum of Information will be published week commencing 7th May 2012 which will provide more details on this procurement.

A Pre-qualification questionnaire is being utilised for this procurement.
Contracts will be awarded to commence 1.4.2013 for a period of 5 years with the option to extend for any period up to 24 months.
NHS Devon is acting as lead contracting authority on behalf of the following contracting authorities:
— NHS Cornwall and Isles of Scilly,
— Royal Cornwall Hospitals NHS Trust,
— Peninsula Community Health CIC,
— Cornwall Partnership NHS Foundation Trust,
— Royal Devon and Exeter NHS Foundation Trust,
— Northern Devon Healthcare NHS Trust,
— Devon Partnership NHS Trust,
— NHS Somerset,
— Taunton and Somerset NHS Foundation Trust,
— Yeovil District Hospital NHS Foundation Trust,
— Somerset Partnership NHS Foundation Trust.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will allow a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract. Unsuccessful tenderers and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the tenderer/applicant was unsuccessful. Should additional information be required it should be requested of the addressee in section I.1. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits and must be brought in accordance with the Public Contracts Regulations 2006 as amended by the Public Contracts (Amendment) Regulations 2009.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:23.4.2012