Non-patient transport services

Southern Health NHS Foundation Trust. UK-Southampton: transport services (excl. Waste transport)

2012/S 39-063470

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Southern Health NHS Foundation Trust
Maples Building, Tatchbury Mount
For the attention of: Richard Bennett
SO40 2RZ Southampton
UNITED KINGDOM
Telephone: +44 2380874000
E-mail: Richard.Bennett@SouthernHealth.nhs.uk

Internet address(es):

General address of the contracting authority: www.southernhealth.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: NHS Foundation Trust

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Non-patient transport services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
Main site or location of works, place of delivery or of performance: Hampshire.
NUTS code UKJ3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Southern Health NHS Foundation Trust will act as the lead for this tender. A group of authorities are collaboratively letting this tender:
Solent NHS Trust www.solent.nhs.uk.

Southern Health NHS Foundation Trust www.southernhealth.nhs.uk.

NHS Hampshire (including PPSA and Resources and Campaigns) www.hampshire.nhs.uk.

NHS Portsmouth www.portsmouth.nhs.uk.

At a later date non patient courier activity maybe added by the following Trusts: University Hospital Southampton NHS FT, Portsmouth Hospitals Trust, NHS Isle of Wight, Hampshire Hospitals NHS Foundation Trust, NHS Southampton City. The 4 commissioning trusts (NHS Hampshire, NHS Southampton, NHS Portsmouth and NHS Isle of Wight) are currently operating as the SHIP cluster.
The authorities above currently use a number of NHS Trust and private companies to provide courier services. We wish to appoint a sole supplier to provide a compliant, reliable and cost effective service.
A draft specification will be attached on 24th Feb. This is for reference only (to enable suppliers to gain an overview of the requirements). A final copy will be posted with the invitation to tender.
The scope of the services required include: internal mail, patient records transportation, medicines, pathology specimens, medical devices etc.

II.1.6)Common procurement vocabulary (CPV)

60000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

II.1.9)Information about variants

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent company guarantees may be required in certain circumstances.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers instructions how to express interest in this tender:
1. Register your company on the eSourcing portal (this is only required once),
— Browse to the eSourcing Portal: https://commercialsolutions.bravosolution.co.uk and click the link to register,

— Accept the terms and conditions and click ‘continue’,
— Enter your correct business and user details,
— Note the username you chose and click ‘Save’ when complete,
— You will shortly receive an e-mail with your unique password (please keep this secure).
2. Express an interest in the tender:
— Login to the portal with the username/password,
— Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are pre-qualification questionnaires or invitations to tender open to any registered supplier),
— Click on the relevant PQQ/ ITT to access the content,
— Click the ‘Express Interest’ button at the top of the page,
— This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only),
— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender:
— Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining),
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT,
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: 1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not be granted a trust deed, are not subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent;
2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has power of representation, decision or control of the candidate has not been convicted of conspiracy, bribery, or money laundering. Failure to provide such declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process;
3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession;
4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession;
5) All candidates must comply with the requirements of the state in which they are established, regarding registration on the professional or trade register;
6) Any candidate found guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected with this procurement process;
7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of part of the united kingdom or of the relevant state in which the candidate is established;
8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the united kingdom or of relevant state in which the economic operator is established.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
1) A statement of the candidate’s average number of staff and managerial staff over the previous 3 years;
2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the works under the contract;
3) A statement of the principal goods sold or services provided by the suppliers or the services provider in the past 3 years, detailing the dates on which the goods were sold or the service provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided;
4) A statement of the candidate’s technical facilities; measure for ensuring quality; and their study and research facilities;
5) An indication of the proportion of the contract which the services provider intends possibly to subcontract;
6) A statement of the technicians or technical service available to the candidate to carry out the work under contract; or be involved in the production of goods or the provision of the services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate;
7) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 8

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

27.3.2012 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:22.2.2012