Norfolk County Council Pension Investment Services
This procurement has been split into 5 Lots, providers may bid for any or all lots. Lot 1 — Voting Services;
Lot 2 — Engagement Services; Lot 3 — Voting and Engagement Services.
United Kingdom-Norwich: Pension investment services
2016/S 120-213874
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Norfolk County Council
County Hall, Martineau Lane
For the attention of: Julie Ward
NR1 2DH Norwich
United Kingdom
E-mail: sourcingteam@norfolk.gov.uk
Internet address(es):
General address of the contracting authority: www.norfolk.gov.uk
Address of the buyer profile: https://in-tendhost.co.uk/norfolkcc/aspx/Home
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
The Environment Agency, City of Wolverhampton Council, City of Edinburgh Council, London Borough of Hackney, Bradford Metropolitan District Council, Lancashire County Council, Lincolnshire County Council, Nottinghamshire County Council, Suffolk County Council and Wirral Borough Council
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
Framework agreement with several operators
Duration of the framework agreement
Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 4 000 000 and 10 000 000 GBP
II.1.5)Short description of the contract or purchase(s)
This procurement has been split into 5 Lots, providers may bid for any or all lots.
Lot 1 — Voting Services;
Lot 2 — Engagement Services;
Lot 3 — Voting and Engagement Services;
Lot 4 — Stewardship Research and Data Services;
Lot 5 — Stewardship-related project services.
II.1.6)Common procurement vocabulary (CPV)
66131100, 66520000, 66523000, 75320000, 66141000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Information about lots
Lot No: 1 Lot title: Voting Services
1)Short description
2)Common procurement vocabulary (CPV)
66520000, 66523000, 33192310, 66141000, 75320000, 66131100, 66522000
3)Quantity or scope
— Assisting in the formulation of agreed voting templates in-line with client requirements;
— Delivery of voting execution and voting related engagement in-line with client policies;
— Providing support on voting and voting related engagement issues;
— Identifying key stewardship risks within client portfolios;
— Identifying industry developments which may impact upon client policies and reputation;
— Advising on best practice in voting policy and execution;
— Supporting the integration of stewardship best practice into investment processes and decision-making (in respect of both internal and external management);
— Analysis and reporting of trends in voting behaviour and activity;
— Post-voting reporting of key analysis and trends;
— Analysing the effectiveness of active ownership policies;
— Benchmarking fund manager voting intentions relative to the client’s voting policy;
— Supporting clients with stewardship-related compliance, e.g. UNPRI, UK Stewardship Code, etc.;
— Supporting clients with internal and external communication with regards to stewardship policies;
— Identifying opportunities for clients to collaborate to secure more cost-efficient and effective voting outcomes.
Lot No: 2 Lot title: Engagement Services
1)Short description
2)Common procurement vocabulary (CPV)
66131100, 66523000, 66141000, 75320000, 66520000, 66522000
3)Quantity or scope
— Assisting the client to engage with investee entities across the portfolio as defined by the client;
— Identifying and prioritising fund engagement activities by issue and company;
— Identifying key engagement risks within client portfolios;
— Identifying the optimal engagement strategy in-line with the clients investment portfolio;
— Identifying opportunities for clients to collaborate to secure more cost-efficient and effective engagement outcomes;
— Undertaking engagement activity on behalf of clients;
— Supporting the client’s external fund manager monitoring efforts;
— Supporting the integration of engagement best practice into investment processes and decision-making;
— Supporting the client in their engagement with policy-makers and regulators with regard to active ownership;
— Provision of ongoing training for clients in relation to engagement;
— Provision of regular monitoring reports and analysis of engagement activities undertaken;
— Analysing the effectiveness of engagement activity;
— Supporting clients with stewardship-related compliance, e.g. UNPRI, UK Stewardship Code, etc.;
— Supporting clients with internal and external communication with regards to engagement policies.
Lot No: 3 Lot title: Voting and Engagement Services
1)Short description
2)Common procurement vocabulary (CPV)
66131100, 66523000, 66141000, 75320000, 66520000, 66522000
3)Quantity or scope
— Assisting in the formulation of agreed voting templates in-line with client requirements;
— Delivery of voting execution and voting related engagement in-line with client policies;
— Providing support on voting and voting related engagement issues;
— Identifying key engagement and stewardship risks within client portfolios;
— Identifying industry developments which my impact upon client policies and reputation;
— Advising on best practice in voting policy and execution;
— Supporting the integration of stewardship best practice into investment processes and decision-making (in respect of both internal and external management);
— Analysis and reporting of trends in voting behaviour and activity;
— Post-voting reporting of key analysis and trends;
— Analysing the effectiveness of active ownership policies and engagement activity;
— Benchmarking fund manager voting intentions relative to the client’s voting policy;
— Supporting clients with stewardship-related compliance, e.g. UNPRI, UK Stewardship Code, etc.;
— Supporting clients with internal and external communication with regards to voting, stewardship and engagement policies;
— Identifying opportunities for clients to collaborate to secure more cost-efficient and effective voting outcomes;
— Assisting the client to engage with investee entities across the portfolio as defined by the client;
— Identifying and prioritising fund engagement activities by issue and company;
— Identifying the optimal engagement strategy in-line with the clients investment portfolio;
— Identifying opportunities for clients to collaborate to secure more cost-efficient and effective engagement outcomes;
— Undertaking engagement activity on behalf of clients;
— Supporting the client’s external fund manager monitoring efforts;
— Supporting the integration of engagement best practice into investment processes and decision-making;
— Supporting the client in their engagement with policy-makers and regulators with regard to active ownership;
— Provision of ongoing training for clients in relation to engagement;
— Provision of regular monitoring reports and analysis of engagement activities undertaken.
Lot No: 4 Lot title: Stewardship Research and Data Services
1)Short description
2)Common procurement vocabulary (CPV)
66131100, 66523000, 66141000, 75320000, 66520000, 66522000
3)Quantity or scope
— Provision of research at sectoral, regional, asset class and/or investment level of environmental, social, governance and other stewardship matters in relation to current or prospective client investments;
— Provision of data at sectoral, regional, asset class and/or investment level of environmental, social, governance and other stewardship matters in relation to current or prospective client investments.
Lot No: 5 Lot title: Stewardship Related Projects
1)Short description
2)Common procurement vocabulary (CPV)
66131100, 66523000, 66141000, 75320000, 66520000, 66522000
3)Quantity or scope
— Advice on preparing stewardship due diligence tools for specific asset classes, e.g. real estate, forestry, etc.;
— Advice on issues such as fossil fuel investment, human capital management, etc.;
— Developing broader stewardship policies and partnerships;
— Integrating responsible investment policies into investment decision-making;
— Supporting clients in their stewardship-related interactions with stakeholders;
— Supporting the analysis and reporting of stewardship-related data.
Section III: Legal, economic, financial and technical information
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.4)Other particular conditions
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: As detailed in the tender document.
III.2.3)Technical capacity
As detailed in the tender document.
Minimum level(s) of standards possibly required:
As detailed in the tender document.
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
Prior information notice
Notice number in the OJEU: 2015/S 182-328611
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
This procurement will be managed electronically via the Council’s procurement system. To participate in this procurement, applicants must 1st be registered on the procurement system at: https://in-tendhost.co.uk/norfolkcc
Full instructions for registration and use of the system can be found at: https://in-tendhost.co.uk/norfolkcc/aspx/BuyerProfiles
Once registered you will be able to view the procurement under the tenders section and express an interest. If you encounter any difficulties whilst using the system you can contact the support team by phoning. +44 8442728810 or e-mailing: support@in-tend.co.uk
VI.4.2)Lodging of appeals
The Public Contracts Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Proceedings must be brought within 30 days from the date of knowledge (the date on which the economic operator first knew or ought to have known that grounds for starting the proceedings had arisen) unless the Court considers that there is good reason for extending the period within which proceedings may be brought, in which case the Court may extend that period up to a maximum of 3 months from the date of knowledge.
VI.5)Date of dispatch of this notice:
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