North Ayrshire Independent Advocacy Contract

To commission an independent advocacy service from an external provider.

United Kingdom-Irvine: Health and social work services

2017/S 137-281268

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

North Ayrshire Council
Cunninghame House, Friars Croft
Irvine
KA12 8EE
United Kingdom
E-mail: procurement@north-ayrshire.gov.uk
NUTS code: UKM33

Internet address(es): Main address: http://www.north-ayrshire.gov.ukAddress of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00337

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

North Ayrshire Independent Advocacy Provision.

Reference number: NAC/4164

II.1.2)Main CPV code

85000000

II.1.3)Type of contract

Services

II.1.4)Short description:

North Ayrshire Council, on behalf of North Ayrshire Health and Social Care Partnership (NAHSCP) requires to commission an independent advocacy service from an external provider.

II.1.5)Estimated total value

Value excluding VAT: 1 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

85300000

II.2.3)Place of performance

NUTS code: UKM33

Main site or place of performance:

North Ayrshire.

II.2.4)Description of the procurement:

North Ayrshire Council, on behalf of North Ayrshire Health and Social Care Partnership (NAHSCP) requires to commission an independent advocacy service from an external provider.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: yes

Description of renewals:

The duration of the contract will be for an initial period of 3 years with the option to extend for up to a further 2 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Bidders will be required to have a minimum ‘general’ yearly turnover of 600 000 GBP for the last 3 years:

Bidders will be required to have a minimum yearly turnover of 600 000 GBP for the last 3 years in the business area covered by the contract.

Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading.

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s (Compulsory) Liability Insurance = 10 000 000 GBP

http://www.hse.gov.uk/pubns/hse40.pdf

Public Liability Insurance = 10 000 000 GBP

Professional Indemnity Insurance = 5 000 000 GBP.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the service as described in part II.2.4 of this Contract Notice.

Bidders must also provide 2 satisfactory references on the reference templates provided in the Instruction to Tenders document. References should be completed and signed by previous customers for contracts of a similar nature, value scope and size. Completed reference templates must be uploaded into the general attachments area of the qualification envelope. If any of the referees score the bidder less than 3 the bidder will be excluded from the tender process.

Minimum level(s) of standards possibly required:

Quality Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), OR

2. A quality management policy authorised by their Chief Executive or equivalent, and is regularly reviewed at a senior management level, which is relevant to the scale and scope of the contract.

The quality manual must include documented procedures for:

Arrangements for monitoring quality management on an ongoing basis;

Regularly reviewing, correcting and improving quality performance

Ensuring that quality management is effective in reducing / preventing incidents of sub-standard delivery

Providing workforce with appropriate quality related training

Dealing with complaints and implementing corrective measures

Health & Safety Procedures

1. The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum. OR

2. A Health & Safety policy authorised by their Chief Executive or equivalent, and is regularly reviewed at a senior management level, which is relevant to the scale and scope of the contract.

The health & safety policy must include documented procedures:

for ensuring that H&S measures are effective in reducing/preventing incidents, occupational ill-health and accidents. This must provide details of the arrangements for H&S management that are relevant to the nature and scales of the requirement;

on how the bidder obtains access to competent Health and Safety advice and assistance providing the bidder’s workforce with training and information appropriate to the type of work and this must also include a description of arrangements for keeping the workforce updated on legislation and good H&S practice applicable throughout the organisation;

describing what H&S or other relevant qualifications and experience the bidder’s workforce has, in order to implement the H&S policy to a standard appropriate for the work;

for checking, reviewing and where necessary, improving the bidders H&S performance;

for involving the bidders workforce in the planning and implementation of H&S measures;

for recording accidents/incidents and undertaking follow-up action. This will include records of accident rates and frequency for all RIDDOR reportable events for at least the last 3 years;

for ensuring that the bidder’s suppliers apply H&S measures to a standard appropriate to the work for which they are being engaged and how this is co-ordinated;

for carrying out risk assessments capable of supporting safe methods of work and reliable contract delivery where necessary;

on arrangements for ensuring that (where applicable) on-site welfare provision meets legal requirements and the needs/expectations of the bidder’s employees.

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 18/08/2017

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 18/08/2017

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

North Ayrshire Council have decided not to use Lots for this tender for the reason(s) stated below:

Nature of the contract not suitable for Lots.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is project_8723. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The community benefits requirement for this contract are non-core and will therefore be treated as a minimum requirement (pass/fail) during the evaluation period. The Provider is required to actively participate in the economic and social regeneration of North Ayrshire and it is a requirement that at the same time as delivering the Contract for NAC/4164 North Ayrshire Independent Advocacy Provision the Provider shall deliver the following Community Benefits as detailed in the relevant sections:

Supply Chain Initiatives

Education & Community Engagement

The community benefits template can be found in the Technical Envelope on PCS_T.

(SC Ref:504872).

VI.4)Procedures for review

VI.4.1)Review body

North Ayrshire Council
Cunninghame House, Friars Croft
Irvine
KA12 8EE
United KingdomInternet address:http://www.north-ayrshire.gov.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

18/07/2017