North Hertfordshire District Council Cleaning Services Contract 2019

The Council is seeking tenders from suitably qualified and experienced potential contractors to provide a cleaning service to a variety of buildings.

United Kingdom-Letchworth Garden City: Cleaning services

2018/S 211-482713

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

North Hertfordshire District Council
Council Offices Gernon Road
Letchworth Garden City
SG6 3JF
United Kingdom
Contact person: North Hertfordshire District Council
Telephone: +44 1462474000
E-mail: kirstie.wilson@north-herts.gov.uk
NUTS code: UKH23

Internet address(es):Main address: www.north-herts.gov.uk

Address of the buyer profile: http://www.supplyhertfordshire.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.supplyhertfordshire.uk/

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: http://www.supplyhertfordshire.uk/

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

NHDC-1018-Cleaning Services Contract

Reference number: LL13779

II.1.2)Main CPV code

90910000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Council is seeking tenders from suitably qualified and experienced potential contractors to provide a cleaning service to a variety of buildings. This will include a daily cleaning service for a variety of buildings as detailed further in the tender specification, together with ad-hoc cleaning services on both a planned and reactive basis and snow clearing services. This is a restricted process with a SSQ issued for the first stage. The 10 highest ranking bidders at the SSQ stage will then be selected for progressing to ITT stage.

II.1.5)Estimated total value

Value excluding VAT: 350 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

90910000

II.2.3)Place of performance

NUTS code: UKH23

Main site or place of performance:

II.2.4)Description of the procurement:

The Council is seeking tenders from suitably qualified and experienced potential contractors to provide a cleaning service to a variety of buildings within the North Hertfordshire area. Ad-hoc cleaning services are also required on both a planned and reactive basis, along with snow clearing services.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 40

Cost criterion – Name: Price / Weighting: 60

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2019

End: 31/03/2024

This contract is subject to renewal: yes

Description of renewals:

The council is looking for a 3 year agreement with the option to extend for a further 2 years.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please refer to the Invitation to Tender documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/12/2018

Local time: 17:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 17/12/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

North Herts District Council
Council Offices, Gernon Road
Letchworth Garden City
SG6 3JF
United Kingdom
Telephone: +44 1462474284Internet address: www.north-herts.gov.uk

VI.4.2)Body responsible for mediation procedures

North Herts District Council
Council Offices, Gernon Road
Letchworth Garden City
SG6 3JF
United Kingdom
Telephone: +44 1462474000Internet address: www.north-herts.gov.uk

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

VI.4.4)Service from which information about the review procedure may be obtained

North Herts District Council
Council Offices, Gernon Road
Letchworth Garden City
SG6 3JF
United Kingdom
Telephone: +44 1462474000Internet address: www.north-herts.gov.uk

VI.5)Date of dispatch of this notice:

30/10/2018