North Lanarkshire Council Pest Control Services Tender

15 October 2019

The provision of pest control services is to supplement the Council’s in-house pest control team.

United Kingdom-Motherwell: Pest-control services

2019/S 199-483659

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

North Lanarkshire Council
Civic Centre, Windmillhill Street
Motherwell
ML1 1AB
United Kingdom
Contact person: Lewis Blakeway
Telephone: +44 1698403876
E-mail: Blakewayl@northlan.gov.uk
Fax: +44 1698275125
NUTS code: UKM84

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Pest Control Services – Domestic and Corporate Premises

Reference number: NLC-CPT-19-063

II.1.2)Main CPV code

90922000

II.1.3)Type of contract

Services

II.1.4)Short description:

The provision of pest control services is to supplement the Council’s ‘in-house’ pest control team during periods of increased seasonal demand or at any time of the year.

II.1.5)Estimated total value

Value excluding VAT: 480 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

90922000

II.2.3)Place of performance

NUTS code: UKM84
Main site or place of performance:

Within geographic boundary of North Lanarkshire.

II.2.4)Description of the procurement:

The provision of pest control services is to supplement the council’s ‘in-house’ pest control team during periods of increased seasonal demand or at any time of the year to meet its key performance indicators for the treatment of rats, mice, wasps, bees, bed bugs, ants, cockroaches, insects, squirrels and fleas in domestic premises in the North Lanarkshire area. The successful provider shall also provide back up to cover for annual leave and sickness during spring, autumn and winter periods.

The successful provider will also be required to meet targets for the work and provide services as required for hard to access work e.g. working at height and other pest control work required by the section for corporate buildings which will involve bird removal and prevention.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 30
Price – Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 480 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Council reserves the right to extend this for a period of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

There is no obligation on the council to pass work to a contractor accordingly, the Council does not warrant or guarantee the amount of the annual value of the contract, these amounts are indicative only. The contractor accepts that his Tender has been made on this basis.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

4A.1: If required by the member state, tenderers are required to be enrolled in the relevant professional or trade registers within the country in which they are established.

4A.2: Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.

Bidders must confirm if they hold the particular authorisation or memberships.

The Council will only consider bids from tenderers which are a member of the British Pest Control Association (BPCA) or equivalent professional body and who only uses sub-contractors for pest control purposes who are also members of BPCA or equivalent.

Please confirm you are a member of the British Pest Control Association (BPCA) or equivalent professional body and any sub-contractors identified for pest control purposes, you will ensure they are a member of BPCA or equivalent professional body.

Failure to do so may result in the tenderer being disqualified from the competition.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Tenderers must respond to ESPD Questions 4B.1.2 or 4B.1.3, 4B.5.1b, 4B.5.2, 4B.5.3 and 4B.6

The tenderer’s response to these questions for economic and financial standing will be evaluated as follows:

Pass = response is compliant with the minimum requirement stated in the contract notice Section III.1.2) Economic and financial standing.

Fail = response is not compliant with the minimum requirement stated in the contract notice Section III.1.2) Economic and financial standing.

Minimum level(s) of standards possibly required:

4B.1.2 Tenderers will be required to have an average yearly turnover of a minimum of 190 000 GBP for each of the last 3 years.

4B.5.1, 4B.5.2 and 4B.5.3. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

— employers liability: 10 000 000GBP each and every claim and in the annual aggregate,

— public liability: 5 000 000 GBP each and every claim and in the annual aggregate,

— professional indemnity: 5 000 000 GBP each and every claim or in the annual aggregate.

Where in the aggregate, the policy should allow for a minimum of one automatic reinstatement of the sum insured in any one period. PI insurance should be maintained for the period of the contract including any optional extensions.

4B.6 Bidders must hold an Equifax Score Check Grade of D- or above.

Tenderers considered not to have sufficient financial standing by way of the Equifax report or by other criteria stated above may be disqualified. The decision as to whether or not the Tenderer has sufficient financial standing to undertake the procurement will be a matter for the sole discretion of the Council, whose decision will be final and conclusive.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

4C1.2 Tenderers will be required to demonstrate that they have the relevant experience to deliver the services/supplies as described in this contract notice.

4C.9 Tenderers will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4) in the OJEU Contract Notice or the relevant section of the site notice.

4C.10 Tenderers will be required to provide the proportion (i.e. percentage) of the contract that they intend to subcontract.

4D.1 Tenderers are required to provide a statement that demonstrates that they have the relevant quality assurance standards in place as described in Part III.1.3) of the OJEU contract notice or the relevant section of the site notice.

4D.2 Tenderers are required to provide a statement that demonstrates that they have the relevant environmental management standards in place as described in Part III.1.3) of the OJEU contract notice or the relevant section of the site notice.

Pass = response is compliant with the minimum requirement stated in the contract notice Section III.1.3) Technical and professional ability.

Fail = response is not compliant with the minimum requirement stated in the contract notice Section III.1.3) Technical and professional ability.

Minimum level(s) of standards possibly required:

4C 1.2 Successful delivery of no fewer than two contracts of a similar scope and nature which have been fulfilled in any of the three years prior to the publication of this notice. Tenderers must provide verifiable evidence of each contract relied upon to demonstrate achievement of this standard.

This answer will be scored using the scoring criteria within ITT Section 1 10.5.3 (0-100).

Minimum score required 50.

4C.9 Tenderers who fail to demonstrate that they have or have access to a reasonable to extensive range of technical equipment required to undertake this procurement may be disqualified from the competition.

4C.10 For information purposes.

4D.1 The candidate must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), or meet any minimum requirements stated in 10.8 of the ITT.

4D.2 The candidate must hold independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate, or meet any minimum requirements stated in 10.8 of the ITT.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Please refer to ITT Section 2 ‘2 Contractors Performance Target’

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 11/11/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 11/11/2019
Local time: 14:00
Place:

Motherwell.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Question deadline: 25.10.2019 @ 17.00

Answer deadline: 1.11.2019 @ 17.00

Please refer to Appendix 1 within the ITT relating to community benefits.

Any community benefits identified by the tenderer within quality question 6 will form part of the contract.

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=600648.

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Community benefits quality questions within ITT.

See Appendix 1 ‘Guidance to Community Benefit Offerings’

(SC Ref:600648)

VI.4)Procedures for review

VI.4.1)Review body

North Lanarkshire Council
Civic Centre, Windmillhill Street
Motherwell
ML1 1AB
United Kingdom
Telephone: +44 1698403876
Fax: +44 1698275125Internet address: http://www.northlanarkshire.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

10/10/2019