North Lincolnshire Council Grounds Maintenance Services Contract 2018

North Lincolnshire Council is seeking to establish a framework arrangement with a number of suitably qualified and experienced contractors.

United Kingdom-Scunthorpe: Grounds maintenance services

2018/S 216-494076

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

North Lincolnshire Council
Civic Centre, Ashby Road
Scunthorpe
DN16 1AB
United Kingdom
Contact person: All communication through https://www.yortender.co.uk
E-mail: procurement@northlincs.gov.uk
NUTS code: UKE13

Internet address(es):Main address: https://www.northlincs.gov.uk

Address of the buyer profile: https://www.northlincs.gov.uk/procurement

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.yortender.co.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Framework Arrangement for the Provision of Grounds Maintenance Services to North Lincolnshire Council

Reference number: DN375052

II.1.2)Main CPV code

77314000

II.1.3)Type of contract

Services

II.1.4)Short description:

North Lincolnshire Council is seeking to establish a framework arrangement with a number of suitably qualified and experienced Contractors to provide a range of “Grounds Maintenance” solutions for a wide range of pre-programmed, ad-hoc and emergency situations throughout the North Lincolnshire area.

II.1.5)Estimated total value

Value excluding VAT: 720 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

Highway Verges, Visibility Splays and Rural Footpaths Within North Lincolnshire Area

Lot No: 1

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKE13

Main site or place of performance:

Within North Lincolnshire boundary

II.2.4)Description of the procurement:

Grass cutting of highway verges, visibility splays and rural footpaths within North Lincolnshire Area. To include approximately:

— 1 180 km of roadside verges,

— 132 km of rural footpaths,

— 75,81 hectares of visibility splays,

— 10,9 hectares of amenity low,

— 1,75 hectares of special designated areas and

— 5,6 hectares of verge nature reserves.

Frequency:

— classified and unclassified roads — twice per season,

— visibility splays on classified, unclassed roads and rural footpaths — 3 times per season,

— special designated areas — as instructed,

— amenity low grass cutting — twice per season,

— verge nature reserves — once per season.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 240 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

2 further extension periods of 12 months

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The tender documents can be accessed via www.yortender.co.uk

II.2)Description

II.2.1)Title:

“Traffic Managed” sites including A15 North, Visibility Splays and Junctions

Lot No: 2

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKE13

Main site or place of performance:

Within North Lincolnshire boundary

II.2.4)Description of the procurement:

High speed dual carriageways, visibility splays and junctions to be cut under formal traffic management conditions (e.g. lane closures) to include:

A15: North — Between junction 5 M180 and the Humber Bridge, (approximately 60 km of roadside verges, central reserves, slip lanes, strimming to fences/Armco barriers and 0,967 hectares of Visibility Splays),

A18: Mortal Ash Hill (Briggate Lodge roundabout to A1029/A18 roundabout – approx. 13,2 km),

A1077: NW orbital from M181/A18 roundabout to A1077/B1430 roundabout (approx. 7,2 km).

Major junctions, roundabouts and verges (approximately 4,49 hectares)

The specification also includes for litter picking and weed spraying.

Any extra over works requested will be at rates agreed in advance between client and Contractor but will be assumed to be at the relevant pro-rata rate where applicable.

Frequency:

— verges and central reservation — twice per season,

— visibility splays — twice per season,

— A15 South — once per season,

— A18 Mortal Ash Hill — twice per season,

— other junctions (see specification) — twice per season.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 140 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

2 further extension periods of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The tender documents can be accessed via www.yortender.co.uk

II.2)Description

II.2.1)Title:

Cyclic Grass Cutting

Lot No: 3

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKE13

Main site or place of performance:

Within North Lincolnshire boundary

II.2.4)Description of the procurement:

High amenity roadside cutting within towns/villages (excepting Scunthorpe urban area) and High amenity cutting within the grounds of Normanby Hall. Approx 9 cuts per season (April — October)

May also include medium and low frequency grass cutting, general grounds maintenance to shrub beds, planted areas, trees/hedges and ad-hoc Public Rights of Way grass cutting.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 200 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

2 further extension periods of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The tender documents can be accessed via www.yortender.co.uk

II.2)Description

II.2.1)Title:

Highway Weed Control

Lot No: 4

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKE13

Main site or place of performance:

Within North Lincolnshire boundary

II.2.4)Description of the procurement:

Provide highway weed control to kerbs, channels and hard surfaced areas within the urban environment. This arrangement applies to areas of adopted highway within towns and villages of North Lincolnshire, as identified within the accompanying schedules. Owing to the limitations associated with chemical only weed control programme we will be looking to work with the provider to help deliver an “inclusive” weed control service to help manage/eradicate weed growth in highway channels, flagged footways, rear of footpaths, etc.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 140 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

2 further extension periods of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The tender documents can be accessed via www.yortender.co.uk

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 4

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/12/2018

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 12/12/2018

Local time: 13:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

Tenderers are required to complete the documents available on Yortender under reference DN375052. All communication is to be submitted via Yortender.

VI.4)Procedures for review

VI.4.1)Review body

North Lincolnshire Council
Legal Services, Civic Centre, Ashby Road
Scunthorpe
DN16 1AB
United KingdomInternet address: https://www.northlincs.gov.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

In accordance with Regulation 87 of the Public Contracts Regulations 2015 the Council will incorporate a minimum 10 calendar day standstill period starting from the day following the date of the award decision notification is dispatched to bidders. this period allows unsuccessful bidders to invoke the remedies within the Public Contracts Regulations before the contract is entered into.

Applicants have until midnight of the 10th day of the standstill period to do this.

VI.4.4)Service from which information about the review procedure may be obtained

North Lincolnshire Council
Civic Centre, Ashby Road
Scunthorpe
DN16 1AB
United KingdomInternet address: https://www.yortender.co.uk

VI.5)Date of dispatch of this notice:

06/11/2018