North Renfrew Flood Prevention Scheme

North Renfrew Flood Prevention Scheme

The Council wishes to establish a contract with a suitably qualified and experienced Contractor for the supply and installation of an underground pump station based on designs provided by the Council’s design consultant.

CONTRACT NOTICE – NATIONAL
WORKS

1 Authority Details

1.1

Authority Name and Address


Renfrewshire Council

Renfrewshire House, Cotton Street,

Paisley

PA1 1JB

UK

Karen Scott

+44 1416187025

karen.scott@renfrewshire.gov.uk

+44 1416187050
http://www.renfrewshire.gov.uk
www.publictendersscotland.publiccontractsscotland.gov.uk
www.publictendersscotland.publiccontractsscotland.gov.uk

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

North Renfrew Flood Prevention Scheme

2.2

Description of the goods or services required

The department of Community Resources is responsible for construction of a flood prevention scheme within North Renfrew. The department of Community Resources is a department within Renfrewshire Council, a local authority constituted under the Local Government (Scotland) Act 1994 and having its headquarters at Renfrewshire House, Cotton Street, Paisley PA1 1LL (the “Council”).

The Council wishes to establish a contract with a suitably qualified and experienced Contractor for the supply and installation of an underground pump station based on designs provided by the Council’s design consultant.

The contract will be the NEC3 Engineering and Construction Contract core clauses and the clauses for Option A: Priced contract with activity schedule, dispute resolution Option W2 and secondary options X7, X13, X15, X16, and Y(UK)2 and the additional conditions of contract Option Z June 2005 (with amendments June 2006 and September 2011).

The contract duration is estimated to be in the region of 17 months.

NOTE: The authority is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required

To access PCS-Tender, record your interest in this notice and access the tender documentation please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 1498 within the appropriate area.

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

2.3

Notice Coding and Classification

102200 Plumbing
391213 Engineering
399999 other Works – Construction, Repair and Maintenance

150 Glasgow & Strathclyde

2.4

Total quantity or scope of tender

The provision of an approximately 13m diameter pumping station on a culverted watercourse, provision, installation and commissioning of pumps, completion of the Phase 1 watercourse diversion works via twin outfalls to the Clyde, twin outfall headwall construction, completion of phase 1 cast in situ reinforced concrete retaining wall works, carriageway flood barrier provision at two locations and the completion of Phase 2 infilling operations of the tidal basin.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Completeness of Submission – Tender submissions must be sufficiently complete to enable a full and detailed evaluation of all components of the bid to be undertaken.

Financial Stability – Tenderers must evidence a good credit rating from a recognised credit reference agency and will be required to evidence a minimum annual turnover for this contract of 9000000GBP.

Please provide one of the following:

a. A copy of your audited accounts or equivalent for the most recent two years, along with details of any significant changes since the last year end.

or

b. A statement of your organisations turnover; profit and cash flow for the most recent full year of trading or where a full year of trading has not been completed the same information for the period applicable. NOTE if this information is not available in an audited format please provide an end of period balance sheet or make the response specified below.

or

c. If you are unable to provide the information requested above, please provide additional information and documentation that will give the Authority the assurance that you are capable of carrying out any subsequent awarded contract. For example, a statement of your organisation’s cash flow forecast for the current year and a letter from your bank outlining the current cash and credit position or other alternative means of demonstrating financial standing.

In addition, where the bidding organisation is a subsidiary in a group, one of the responses described in a) through c) above are also required for the organisation with overall responsibility for the group.

Where a consortium or association is proposed, one of the responses described in a) through to c) above is also required for each member of the consortium.

Your financial accounts and supporting information should be in English and in UK Sterling. If the original documents are not in English, please provide copies of the originals and a certified translation into English. If the sums in the accounts are not expressed in UK Sterling then copies of the original accounts, shall be provided together with a UK Sterling rate equivalent copy utilising the pound buys exchange rate applicable on the date of issue of the Tender.

Tenderers should provide any additional information regarding the economic/financial standing of your organisation. For example provide a statement explaining why the organisation was not in net profit after tax in either of the reported financial years.

In the event that analysis of your financial position determines that additional measures are necessary in order to provide adequate assurance of your financial strength, would you be willing to provide either a parent company guarantee or a bank guarantee?

If you cannot provide any of the assurances as detailed above, and it is determined by the Council that your financial strength is not adequate then your company may not pass the financial evaluation. If you can provide the assurances as detailed above, the Council may explore these options with you before determining whether your company can be taken forward in this procurement exercise.

The Council will use Dunn and Bradstreet (D&B) to assist in its determination of the organisations financial status and risk. It is recommended that tenderers review their own D&B Failure Score in advance of submitting their tender submission. If, following this review, Tenderers consider that the D&B Failure Score does not reflect their current financial status; the Tenderer should attach a document to this section giving a detailed explanation, together with any relevant supporting independent evidence. The Council will review any such information as part of the evaluation of Tenderer’s financial status. Where the Tenderer is under no obligation to publish accounts and therefore does not have a D&B Failure Score or equivalent rating, they must provide their audited financial accounts for the previous 2 years as part of their Tender Submission in order that the Council may assess these to determine the suitability of the Tenderer to undertake a contract or contracts of this size. Where a consortium bid is received, the D&B Failure Score of each consortium member shall be assessed. Where the Tenderer is a subsidiary of a group but is applying as a separate legal entity and fails to meet the minimum financial turnover requirements or minimum D&B Failure Score (or equivalent) as a company, in order to progress to stage two of the evaluation they must provide as part of their tender submission, written confirmation from an authorised signatory of the parent company, that either a parent company or bank guarantee will be provided within two weeks of request. The parent company must meet the minimum financial requirements as assessed by the Council. The parent company or bank guarantee will be in the form provided in the Tender Documentation. Tenderers must achieve a D&B failure score of 50 or above to pass this section.

The Council may undertake supplementary investigations to establish the current financial stability of the Tenderer; the outcome of such investigations will influence if a Tenderer is deemed to meet the minimum requirements to pass this bid selection stage in terms of their financial stability for the purposes of this Contract. The Tenderer will be notified if supplementary investigations into the financial stability are being undertaken.

Where the Tenderer intends to sub-contract more than 25% of any Contract value to a single sub-contractor, the Tenderer must provide a D&B comprehensive report on the sub-contractor. The Council reserves the right to request one copy of all sub-contractors last 2 financial years’ audited accounts and details of significant changes since the last financial year end. The Council also reserves the right to reject the use of sub-contractors in relation to the Contract where they fail to meet the Council’s minimum financial criteria

Adequate Insurance Provision -Tenderers must evidence the under-noted insurance provision being in place or provide confirmation that in the event of success in the tender process, the under-noted insurance provision will be put in place:

– Employers Liability to a minimum indemnity of 5,000,000GBP

– Public Liability to a minimum indemnity of 5,000,000GBP

– Contractor’s All Risk Insurance to a minimum indemnity of 3,5000,000GBP

– Professional Indemnity insurance to a minimum indemnity of 5,000,000GBP

– Statutory third party motor vehicle insurance for any company cars being used (Note: if the contractor permits employees to use their own vehicles in the fulfilment of the contract then we will require a letter from the contractor confirming that the contractor has put in place, and continues to implement on an ongoing basis, arrangements to ensure that their employees are appropriately and adequately insured to drive their vehicles on the business of the company.).

Eligibility to Contract -Tenderers will be required to confirm that none of the criteria in respect to Regulation 23 (Criteria for the rejection of economic operators) of the Public Contracts (Scotland) 2012 Regulations apply.

Suitable Health & Safety policies & practices – Tenderers must evidence robust health and safety policies and processes in operation. Tenderers will also be required to provide their up to date Health & Safety Policy.

Compliance with all relevant statutory obligations (e.g. Equal Opportunities etc) – Tenderers must provide a statement of compliance with relevant statutory obligations. Tenderers will also be required to provide their up to date Equal Opportunity Policy.

Suitable Quality policies & systems / practices – Tenderers must provide evidence of robust Quality policies and systems / practices in operation. Tenderers will also be required to provide their up to date Quality Policy.

Tenderers must evidence as part of their Tender Submission, their commitment to continuous improvement by way of examples of identifying and implementing improvement opportunities and the benefits derived.

Compliance with Terms & Conditions – Tenderers must confirm compliance or qualifications proposed must be deemed acceptable by the Council.

Capacity to undertake Works – Tenderers must evidence ability to service the Contract by reference to resources by discipline; plant and machinery available.

Experience and Track Record – Tenderers must evidence relevant and appropriate organisational experience in relation to fulfilling the requirements of the Contract by providing 5 similar contracts delivered within the last 3 years. Track record shall be assessed by way of references provided.

Suitable environmental management policy – Tenderers must evidence environmental management policies and processes are in operation. Tenderers will also be required to provide a copy of their environmental management policy.

Suitable Complaints Procedure and Escalation Points – Tenderers must detail an appropriate complaints procedure with details of a proposed account manager and escalation points.

Compliance with Specification – Tenderers must confirm compliance with the Works Information and Site Information as detailed within Section 5 of the Invitation to Tender.

Tenderer must confirm compliance with the design provided for pumps or provide method statements to demonstrate the proposed alternative meets the specification.

Tenderers must confirm compliance with the design provided for the Pumping Station Construction or provide method statements to demonstrate the proposed alternative meets the specification. Tenderers, in respect of alternative design, must provide full calculations together with the construction details(s) to demonstrate the proposed alternative meets the specification.

Tenderers must confirm compliance with the design provided for the Demountable Flood Protection System for the AMEC Site and Ferry Road Sites or provide method statements to demonstrate the proposed alternative meets the specification.

Tenderers must confirm compliance with the design provided for Mill Burn and Pumping Station outfall culverts or provide method statements to demonstrate the proposed alternative meets the specification.

Tenderers must confirm compliance with the design provided for the precast headwalls and metalwork and covers or provide method statements to demonstrate the proposed alternative meets the specification.

Tenderers must confirm compliance with the design provided for the permanent Sheet Pile Wall or provide method statements to demonstrate the proposed alternative meets the specification.

 

Living Wage – The Council encourages all suppliers to pay the ‘Living Wage’. Tenderers should advise if they adhere to the ‘Living Wage’.

This question will not be scored and will not impact on your response.

Blacklists- Tenderers must confirm that their organisation is not using and will not use in the future blacklists to exclude employees or potential employees on the grounds of trade union membership or trade union activities.

4 Administrative Information

4.1

Type of Procedure

Single stage – Any candidate may submit a tender.

4.2

Reference number attributed to the notice by the contracting authority

RC1311_1498(ITT2797)

4.3

Time Limits

a) Time-limit for obtaining documentation

b) Time-limit for receipt of completed tenders
13-01-2014  Time  12:00

c) Estimated award date 27-03-2014

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Tenders will be evaluated on a price:quality ratio of 70:30. The quality award evaluation criteria are as follows:

– Proposed aspirations and approach to delivery of community benefits(33% of 30%);

– Proposed programme, ensuring compliance with the contract documentation, demonstrating an understanding of the contraints within this construction project (20% of 30%);

– Proposed methodology for control of nuisance for the public and public liaison (10% of 30%);

– Proposed approach to site clearance (10% of 30%); and

– Proposed methodology for the construction of the pumping station chamber, including connections (27% of 30%).

Tenderers should submit all questions relating to the tender through the e-tender system’s messaging area.

Any contract awarded as a result of the tender will be subject to Scots Law and the exclusive jurisdiction of the Scottish Courts.

The minimum timeframe during which the tenderer must maintain the tender is 150 days.

Persons authorised to be present at the opening of tenders will be any person as authorised by the Director of Finance and Corporate Services. It is anticipated that tenders will be opened on 16 January 2013.

The purpose of this contract notice is to publicise the tender opportunity for North Renfrew Flood Prevention Scheme. Please register your interest in this requirement on the Public Tenders Scotland Portal (link to this website is noted below).

Please note that no tender documentation is held within this Public Contracts Scotland website. To receive this tender documentation, interested parties must now register at the Public Tenders Scotland Portal https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html and then log into this site and access the tender documentation.

All questions and communications relating to this tender must be posted via the Public Tenders Scotland Portal message area. This ensures fairness and transparency to all interested parties.

(SC Ref:284310)

5.2

Additional Documentation

5.3

Publication date of this notice

08-11-2013