Northern Ireland Civil Service Recruitment Advertising Placement Provider
The Northern Ireland Civil Service (NICS)’s Corporate HR wishes to appoint a supplier to provide advertising and related services to support its external recruitment competitions, ensuring NICS continues to attract applicants from all sectors of the community and to promote NICS as an employer of choice.
United Kingdom-Belfast: Advertising services
Section I: Contracting authority
Corporate HR, Department of Finance and Personnel
Royston House, Upper Queen Street
For the attention of: Louise Thompson
BT1 6FD Belfast
Telephone: +44 2890816519
General address of the contracting authority: http://www.dfpni.gov.uk/cpd
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Service category No 13: Advertising services
Main site or location of works, place of delivery or of performance: Northern Ireland
NUTS code UKN
The main element of this contract is to provide advice on the most appropriate methods for advertising vacancies and for placing recruitment notices in print publications and in electronic media.
Estimated value excluding VAT: 800 000 GBP
Description of these options: Initial period of 1 year with option to extend for a maximum period of 24 months
Section III: Legal, economic, financial and technical information
Description of particular conditions: The Contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If the Contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in Central Procurement Directorate for further action, If this occurs and the Contractor’s performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and the Contractor may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the Contractor being excluded from all procurement competitions being intertaken be Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.
In order to pass the Selection stage, tenderers must demonstrate they meet the following minimum standards of technical or professional ability.
SC1 Providing advice and guidance in respect of the recruitment media market, taking into account the impact of an ever changing media landscape. (maximum three A4 single pages, minimum point size 11, minimum line spacing 1.5);
SC2 Working in partnership with clients to deliver a value for money recruitment advertising service. (maximum three A4 single pages, minimum point size 11, minimum line spacing 1.5); and
SC3 Delivering a full campaign advertising service that should include but is not limited to: strategic direction in response to a brief; media planning and buying; creative direction and development; account direction / management; and evaluation. In particular, the ability to deliver advertising messages to a targeted audience group and the use of media solutions to meet objectives. (maximum three A4 single pages, minimum point size 11, minimum line spacing 1.5).
All tenderers who have demonstrated they meet the above standards will proceed to Stage 2 of the evaluation.
Section IV: Procedure
Section VI: Complementary information
Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once): Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.5)Date of dispatch of this notice:19.12.2013