Northern Ireland Prison Service Integrated Design Team Framework Agreement

Northern Ireland Prison Service Integrated Design Team Framework Agreement

Each appointment will be used to primarily provide project management and design team services for multiple minor works projects (up to 750 000 GBP).

UK-Belfast: architectural, construction, engineering and inspection services

2012/S 15-023845

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Northern Ireland Prison Service
Dundonald House, Upper Newtownards Road
Contact point(s): Central Procurement Directorate, Contracts & Standards Branch
For the attention of: Contracts Officer
BT4 3SU Belfast
UNITED KINGDOM
Telephone: +44 2890816555
E-mail: construct.info@dfpni.gov.uk
Fax: +44 2890816966

Internet address(es):

Address of the buyer profile: www.dfpni.gov.uk/cpd

Further information can be obtained from: Department of Finance and Personnel, Central Procurement Directorate
Contracts & Standards Branch, Clare House, 2nd Floor, 303 Airport Road West
BT3 9ED Belfast
UNITED KINGDOM
Telephone: +44 8003684850
E-mail: help@bravosolution.co.uk
Fax: +44 2070600480
Internet address: https://e-sourcingni.bravosolution.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Department of Finance and Personnel, Central Procurement Directorate
Contracts & Standards Branch, Clare House, 2nd Floor, 303 Airport Road West
BT3 9ED Belfast
UNITED KINGDOM
Telephone: +44 8003684850
E-mail: help@bravosolution.co.uk
Fax: +44 2070600480
Internet address: https://e-sourcingni.bravosolution.co.uk

Tenders or requests to participate must be sent to: Department of Finance and Personnel, Central Procurement Directorate
Contracts & Standards Branch, Clare House, 2nd Floor, 303 Airport Road West
BT3 9ED Belfast
UNITED KINGDOM
Telephone: +44 8003684850
E-mail: help@bravosolution.co.uk
Fax: +44 2070600480
Internet address: https://e-sourcingni.bravosolution.co.uk

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Public order and safety
Social protection
Other: Prison Service
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Northern Ireland Prison Service Integrated Design Team Framework Agreement.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
NUTS code UKN0

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 2
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 000 000 and 5 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Each appointment will be used to primarily provide project management and design team services for multiple minor works projects (up to 750 000 GBP). The works will be undertaken using a Contractor appointed from a multi – disciplinary measured term framework agreement. In addition, this design team framework agreement will also provide services to support higher value maintenance activities. Opportunities may also be presented, subject to business case approval, to provide services associated with individual major capital projects in the range 500 000-5 000 000 GBP during the period of the framework agreement.
II.1.6)Common procurement vocabulary (CPV)

71000000, 71541000, 71324000, 71220000, 71320000, 71317210, 71420000, 71311000, 71312000, 71315210, 71321000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

See Annex B (for each lot).
II.2.2)Information about options

Options: yes
Description of these options: Each Framework Agreement will be awarded for a period of 4 years. The Authority may terminate at the end of year 2 and Year 3 or at any time as may be deemed necessary by the Authority.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Maghaberry Prison, Prisoner Assessment Unit(Belfast), Prison Service College(Millisle)

1)Short description

Each appointment will be used to primarily provide project management and design team services for multiple minor works projects (up to 750 000 GBP). The works will be undertaken using a Contractor appointed from a multi – disciplinary measured term framework agreement. In addition, this design team framework agreement will also provide services to support higher value maintenance activities. Opportunities may also be presented, subject to business case approval, to provide services associated with individual major capital projects in the range 500 000-5 000 000 GBP during the period of the framework agreement.
The Design Team must comprise the following main disciplines:
— Project Management,
— Architectural,
— Quantity Surveying*,
— Mechanical & Electrical Building Services Engineering,
— Independent Client Advisor.
*If so required these can be two separate providers to cover both specialist MTC accounts and general accounts.
Additionally, the Economic Operator may also be required to provide the following specialist expertise/knowledge:
— Structural Engineering,
— Civil Engineering,
— Landscape Architecture,
— Energy & Sustainablity Champion,
— Building Surveyors,
— CDM Coordinator,
— Planning Consultant,
— WLC Champion,
— BREEAM Services,
— CEEQUAL Services,
— DQI Services,
— Asbestos Surveys,
— Low Carbon Energy Assessors.
Services for the Northern Ireland Prison Service, Compensation Agency NI, Courts & Tribunal Service, Electoral Office for NI, Forensic Science NI, Probation Board for NI and Youth Justice Agency of the Department of Justice (NI) may also be required for properties within the geographical areas of Counties Antrim and Down in Northern Ireland.
2)Common procurement vocabulary (CPV)

71000000, 71324000, 71541000, 71220000, 71320000, 71317210, 71420000, 71311000, 71312000, 71315210, 71321000

3)Quantity or scope

Details Are included in the Memorandum of Information.
Estimated value excluding VAT:
Range: between 500 000 and 2 750 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

In order to preserve competition and ensure security of supply, the Contracting Authority intends to limit the number of Lots that may be awarded to any one Economic Operator to 1. The same Economic Operator will not therefore be appointed for Lot 1 and Lot 2. The mechanism for awarding lots will be outlined in the Invitation to Tender documentation.
In exceptional circumstances the Contracting Authority may require the successful Economic Operator for one Lot to provide a service in connection with the other Lot.
Lot No: 2 Lot title: Magilligan Prison, Hydebank Wood Young Offender’s Centre and Prison, Headquarters(Belfast)

1)Short description

Each appointment will be used to primarily provide project management and design team services for multiple minor works projects (up to 750 000 GBP). The works will be undertaken using a Contractor appointed from a multi – disciplinary measured term framework agreement. In addition, this design team framework agreement will also provide services to support higher value maintenance activities. Opportunities may also be presented, subject to business case approval, to provide services associated with individual major capital projects in the range 500 000-5 000 000 GBP during the period of the framework agreement.
The Design Team must comprise the following main disciplines:
— Project Management,
— Architectural,
— Quantity Surveying*,
— Mechanical & Electrical Building Services Engineering,
— Independent Client Advisor.
*If so required these can be two separate providers to cover both specialist MTC accounts and general accounts.
Additionally, the Economic Operator may also be required to provide the following specialist expertise/knowledge:
— Structural Engineering,
— Civil Engineering,
— Landscape Architecture,
— Energy & Sustainablity Champion,
— Building Surveyors,
— CDM Coordinator,
— Planning Consultant,
— WLC Champion,
— BREEAM Services,
— CEEQUAL Services,
— DQI Services,
— Asbestos Surveys,
— Low Carbon Energy Assessors.
Services for the Northern Ireland Prison Service, Compensation Agency NI, Courts & Tribunal Service, Electoral Office for NI, Forensic Science NI, Probation Board for NI and Youth Justice Agency of the Department of Justice (NI) may also be required for properties within the geographical areas of Counties Armagh, Londonderry, Fermanagh and Tyrone in Northern Ireland.
2)Common procurement vocabulary (CPV)

71000000, 71324000, 71541000, 71220000, 71320000, 71317210, 71420000, 71311000, 71312000, 71315210, 71321000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 500 000 and 2 250 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

In order to preserve competition and ensure security of supply, the Contracting Authority intends to limit the number of Lots that may be awarded to any one Economic Operator to 1. The same Economic Operator will not therefore be appointed for Lot 1 and Lot 2. The mechanism for awarding lots will be outlined in the Invitation to Tender documentation.
In exceptional circumstances the Contracting Authority may require the successful Economic Operator for one Lot to provide a service in connection with the other Lot.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A performance bond and/or parent company guarantee may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As directed in the Invitation to Tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but if a contract is awarded to a consortium the Contracting Authority may require the consortium to form a legal entity with ‘Joint and Several liability’ before entering into the framework agreement.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: This Framework Agreement may be used to progress the Governments’ wider social, economic and environmental objectives and other requirements as directed in the Memorandum of Information and Pre Qualification Questionnaire documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Details will be included in the Memorandum of Information and Pre Qualification Questionnaire documentation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Details will be included in the Memorandum of Information and Pre Qualification Questionnaire documentation.
Minimum level(s) of standards possibly required: Details will be included in the Memorandum of Information and Pre Qualification Questionnaire documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details will be included in the Memorandum of Information and Pre Qualification Questionnaire documentation.
Minimum level(s) of standards possibly required:
Details will be included in the Memorandum of Information and Pre Qualification Questionnaire documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Details are included in Memorandum of Information and Pre Qualification Questionnaire documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CB061/10
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

22.2.2012 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Each Framework Agreement will be awarded for a period of 4 years with the option to terminate at the end of year 1, year 2, year 3 or at any other time as may be deemed necessary by the Authority.
The Framework Agreement is not a guarantee of any future workload, but demonstrates an intention to utilise those appointed Economic Operators to provide services where appropriate.
In addition to the main disciplines and specialist services identified, the Economic Operator may also be required, for a particular contract, to provide additional Construction related specialist Services.
Further occasional services may also be required (subject to the approval of the Northern Ireland Prison Service) to be undertaken for the Compensation Agency NI, Courts & Tribunal Service, Electoral Office for NI, Forensic Science NI, Probation Board for NI and Youth Justice Agency of the Department of Justice (NI) within the boundaries of Northern Ireland.
In the case of major capital projects, an Integrated Design Team (IDT) will typically be appointed to take forward projects from the Client’s initial statement of requirements through strategic assessment and business justification and outline design stage to completion of the works. Whilst each IDT will be required to have the capability to undertake detailed design, it is not envisaged that it will be their sole function. Detailed design and construction of the larger value projects will be undertaken by an Integrated Supply Team (IST) (consisting of contractors, specialist sub-contractors, designers and their supply chains) appointed separately by the Contracting Authority, using the services of the IDT.
After the IST is appointed, the IDT will continue to administer the Works Contract and provide multidiscipline professional advice to the Contracting Authority as necessary to ensure the detailed design and construction fully meet the Contracting Authority’s requirements in terms of quality, cost and programme.
Design Quality is critical to all Works Projects to be delivered by the public sector. The IDT(s) to be appointed under this Framework Agreement will maintain a role throughout the delivery of Works Projects to promote Design Quality and to challenge the IST where appropriate to achieve the best possible design solution on behalf of the Employer.
The IDT may also be appointed to provide a wide range of construction related professional services including general advisory services, procurement services, studies, surveys, investigations, reports and other specialist services.
The Design Team should offer a proactive, attentive, professionally committed approach working closely with the Contracting Authority to provide a high quality service that is responsive to the needs of the Northern Ireland Prison Service.
The Contracting Authority is committed to maximising, by Continuous Improvement, the efficiency, effectiveness and value for money of all construction related procurement. An important element of this will be the application of Key Performance Indicators. Economic Operators will also need to demonstrate good supply chain management practices, augmented by a Fair Payment Charter.
Contracts awarded as a result of this Framework Agreement shall be considered as contracts made in Northern Ireland and according to Northern Ireland Law and subject to the exclusive jurisdiction of the Nothern Ireland Courts.
Potential Economic Operators should note that the Contracting Authority reserves the right to cancel this procurement at any stage and not to award a Framework Agreement. If the Contracting Authority decides to enter into a Framework Agreement with the successful Economic Operators this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter soley for the commercial judgement of potential Economic Operators. Any appointments placed under this Framework Agreement will form a separate contract under the scope of this framework between the Economic Operator and the specific requesting contracting body.
The award process may be terminated or suspended at any time without cost or liability to the Contracting Authority. While it intends to do so, the Contracting Authority does not bind itself or others to enter into any contracts arising out of the procedures envisaged by this notice.
No contractual rights expressed or implied arise out of this notice or the procedures envisaged by it. The Contracting Authority reserves the right to vary its requirements and the procedures relating to the conduct of the award process.
The Contracting Authority reserves the right to disqualify any organisation which:
— provides information or confirmations which later prove to be untrue or incorrect,
— does not supply the information required by this notice or as otherwise required during the award process.
Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register:

— accept the terms and conditions and click ‘continue’,
— enter your correct business and user details,
— note the username you chose and click ‘Save’ when complete,
— you will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender:
— login to the portal with the username/password,
— click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier),
— click on the relevant PQQ/ ITT to access the content,
— click the ‘Express Interest’ button at the top of the screen,
— this will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only),
— you can now access any attachments by clicking ‘Buyer Attachments’ on the left hand side of screen.
Responding to the tender you can now choose to click ‘my response’ on the left hand side of the screen or ‘create response’ or ‘Decline to Respond’ at the top of the screen: (please give a reason if declining).
— you can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
— note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT,
— there may be a mixture of online & offline actions for you to perform (there is detailed online help available) Once you have entered your response and attached all the required documents, you must click ‘Submit Response’. Please note that documents must be formally submitted prior to the closing date and time, in order to be considered for evaluation. If you require any further assistance please consult the supplier online help, or contact the eSourcing help desk.
The contracting authority will not be responsible for, or pay any expenses or losses, which may be incurred by an economic operator in responding to this notice or in preparing their tender.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: CPD will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:18.1.2012